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9
Update accounts (e.g. school year transition)
  • To update student accounts (for example, if the class levels change at the end of the school year), you can use the CSV import method.
    1. Go to the Create Accounts page with your admin account.
    2. Click on “Create via CSV File" and upload your CSV file.
    3. Important: The system requires unique names. The name can only appear once. If "Max Muster" appears twice, you must set "Max Muster 2" for the second user with the same name.
    4. The CSV must contain the entry Name,Email,Class per line for class updates. The email can be empty, for example: Max Muster, ,10B
    5. Then submit the file. A verification report will be automatically generated by the server indicating which data will be updated.
    6. Correct the data as needed (you can change the data directly in the verification table). Click "Check All" again and then, if no errors are shown, click the “Create User” button.
  • When importing CSV files, the server checks whether the respective name and email address are already contained in the Edumaps user database. The name takes precedence in the check (names must be unique). After uploading the CSV file, you will see a verification report that lists all changes in detail.
  • Tip: As an admin, before importing CSV files, delete all created classes under Manage Classes. Then, during the CSV import, activate the option "Create the classes listed in the table as new classes and replace old classes". This way, all classes will be newly created.
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    Follow-up question 1: "Do maps shared by teachers remain accessible in the student accounts?"
  • Answer: In fact, each student will still find the maps shared via class in their “Received Maps”, even if the class is deleted.
  • Follow-up question 2: "Do maps created by students themselves remain accessible?"
  • Answer: Yes, deleting classes has no effect on self-created maps.
  • Tip: Instead of creating classes with names like “7A”, it has proven useful to use the year level, e.g., “2011 (A)”. This way, you can avoid problems related to changing classes.
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