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Template: Planning a Field Trip / School Excursion

Edumaps

Planning

Checklist

  • Checklist for Planning a Field Trip / School Excursion:
    • Determine destination
    • Coordinate the date
    • Create participant list
    • Plan budget
    • Assign teachers / supervisors
  • Task Responsible Status
    Determine destination Teacher ☐
    Coordinate the date Office ☐
    Create participant list Class Leadership ☐
    Plan budget Teacher, Parents ☐
    Assign supervisors Management ☐
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Permissions

Risk / Supervision

  • Clarify Risk and Supervision Tasks:
    • Prepare a risk assessment
    • Parent permission / authorization form
    • Supervision plan (who supervises when?)
    • Collect emergency contacts
  • Measure Responsible
    Prepare risk assessment Teacher
    Inform parents & obtain permission Class Leadership
    Create supervision plan Management
    Collect emergency contacts Students, Parents
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Organization

Bus / Travel

  • Organize Transport & Travel:
    • Contact bus company
    • Schedule travel times
    • Communicate meeting location
    • Alternative transport (public transport)
  • Transport Provider Time Comment
    Bus Müller-Reisen 08:00 Bus reservation
    Public Transport Local Transport 07:40 Arrange tickets
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Packing List

  • Packing List for School Excursion:
    • Clothing (weather appropriate)
    • Packed lunch
    • Water bottle
    • ID card / student ID
    • Mobile phone & charger
    • Sunscreen
    • Pocket money (if necessary)
  • Item Checked
    Clothing ☐
    Packed lunch ☐
    Water bottle ☐
    ID card ☐
    Mobile phone & charger ☐
    Sunscreen ☐
    Pocket money ☐
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Execution

On-the-go Info

  • Execution of the Excursion:
    • Program / stations on site
    • Assign point of contact
    • Schedule activity times
  • Program Item Time Responsible
    Guided tour 10:00 Guide
    Break 12:00 Teacher
    Workshop 13:30 Guide
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Review

Feedback & Evaluation

  • Reflecting on the Excursion / School Trip:
    • What went well? What could be improved?
    • Collect student feedback
    • Documentation (photos, reports)
  • Aspect Feedback (Student) Suggestion for Improvement
    Organization "Was great" More information in advance
    Program "Varied" More free time
    Transport "Punctual" Increase comfort
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