8.5 Guide for Superadmins: Managing Users

⚠️ This role comes with special responsibility.
✔️ As a Superadmin at Edumaps, you have comprehensive administrative rights for all connected schools.
✔️ Among other things, you can:
- Edit all your schools
- Search and edit all users within your area of responsibility
- Reset passwords
- Access media management
- Share maps with all schools

1

As a Superadmin, you can manage all registered schools in the system on the page List of all schools.
Typical tasks:
- Adjust school data (name, email, school number)
- Change password
- Define school type
- Set maximum number of teachers
- Block school
Changes take effect immediately for the respective organization.
⚙ schools

2

With the User Management, you have access to all user accounts across all schools.
Options:
- Find users using the search function
- Edit profile data
- Change email addresses
- Reset passwords
- Review accounts across schools
- Configure storage space
- Assign accounts to other schools
- Adjust roles (T/S)
This function is especially helpful for support requests or school transfers.
User management for searching user accounts
Once you have found a user, you can click the edit icon and modify the user data.
Edit user data
⚙ user

3

4

You can edit teacher and student accounts and move them to another school. This may be necessary if a teacher changes schools.
Open the User Management, find the user, and click “Edit”.
In the dialog that opens, you will see a dropdown menu to change the affiliation.
Change affiliation
⚙ affiliation

5

You can increase the storage quota for individual teachers.
This is useful if:
- many media files are uploaded
- larger projects are implemented
- additional capacity has been requested
Storage space for school admin accounts cannot be changed.
⚙ storage

6

7

You can publish selected maps so that they are available to all schools in the system.
This is particularly suitable for:
- Announcements
- State-wide materials
- Central templates
- Reviewed teaching content
After sharing, schools can access these maps and integrate them into their work.
Activate sharing:
To share a map, go to the map settings and select “Publish”, then activate “All Schools (Distribution List)”.
Sharing by school type:
You can also specify whether the map should be distributed to all or only certain school types. To do this, click “Tags / School Types” in the map settings. Select “All” (or “Primary School”, etc.) and save the map.
Sharing with all schools
Schools will then find the map on the page “Media Center” (under Maps & Folders).
⚙ publish

8

When editing a school as a Superadmin, you can enter or modify the Edupool ID for single sign-on. Important: Each Edupool ID must be unique and may only be assigned once per school.
Additionally, there is an input field for the Edupool license ID for the licensed media library. An Edupool ID may be assigned to multiple schools.
If you do not enter an Edupool license ID, the license stored in your Superadmin account will apply.
⚙ edupool

9

Individual schools can be blocked directly by you.
This may be necessary, for example, in the following cases:
- no license for the media
- violation due to distributing licensed media
- no payment has been made for usage
Click Edit and then select “Block”.
⚙ block

10

As Superadmin you can remove teacher and student accounts from the school/organization.
Click on “Remove” and confirm.
Option “Remove user”
If you remove a student or teacher from the school, the account will be downgraded to a basic account. This means the user will no longer have access to the “My School” or “Media Center” pages. In addition, they will no longer be able to access licensed media.
⚙ remove

11

12

As a Superadmin, you have access to the page “Statistics for Superadmin”.
Example page “Statistics for Superadmin”
Further down, part of this data is displayed over time in a chart.
Click the link “… activated accounts” to go to the page “Activated Accounts”, which shows how many users have already activated their account.
⚙ statistics