Map exportieren

Chapter 8: Padlet Import to Edumaps

Edumaps

Contents

Chapter Overview

The tutorial series includes 12 chapters.

📑 Table of Contents

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Overview

1

Goal of This Pinboard

This pinboard explains how existing Padlets can be transferred to Edumaps.
After this pinboard, you will know:
- when the import makes sense
- how to prepare a Padlet
- which sharing setting is required
- how the import works
- what should be checked after the import
- which errors occur frequently
Goal: Existing materials should not have to be recreated.
⚙ start

2

When Does Padlet Import Make Sense?

The import makes sense if schools or teachers want to switch from Padlet to Edumaps.
Typical cases:
- transfer existing teaching collections
- back up material collections
- continue using old Padlets
- prepare for a data protection transition
- reduce the workload for colleagues during the changeover
Important: After the import, permissions and content should be checked again in Edumaps.

3

What Will Be Transferred?

Depending on the content, different elements will be transferred.
Typical content:
- texts
- links
- images
- files
- structure of the pinboard
- individual posts
Note: Very large files, external content, or special functions may have limitations and must be checked after the import.

Preparation in Padlet

4

Open Padlet

First, open the Padlet that is to be imported.
Check:
- Is it the correct Padlet?
- Is all content up to date?
- Are there duplicate or old posts?
- Does it contain sensitive data?
- Should everything really be transferred?
Tip: Clean up the Padlet before importing if it contains many old test posts.

5

Prepare Sharing

For the import to be possible, Edumaps must be granted access to the Padlet.
To do this, the Padlet is usually shared for the Edumaps import.
Make sure to:
- choose the correct role
- not assign view-only access if more is required
- review the sharing settings again after the import
Important: Only import content for which you have the necessary rights.

6

Grant Edumaps Access

Add Edumaps access in Padlet for the import.
Typical process:
1. Open the Padlet.
2. Open the share or sharing menu.
3. Add the Edumaps address as a collaborator via email service(at)edumaps.de.
4. Select the required role "Admin".
5. Save the changes.
Note: If your school has special data protection requirements, coordinate the process internally.

7

Copy Link

Copy the link to the Padlet.
Make sure to:
- copy the full URL
- not use shortened or internal links
- select the correct Padlet
- test the access
The link will then be needed for the import in Edumaps.

Import in Edumaps

8

Start Import

In Edumaps, open the Padlet import function.
Process:
1. Log in to Edumaps.
2. Click "Create map" and then choose "Import".
3. In the import dialog, select "Padlet pinboard".
4. Paste the Padlet link.
5. Start the import.
6. Wait for the result.
Note: Importing large Padlets may take longer.

9

Alternative: Import with Developer Key

For your own padlet.org domain or self-hosted Padlets, inviting service@edumaps.de does not work. In that case, use your own developer key:
1. Open the developer settings in the Padlet dashboard, for example at example.padlet.org/dashboard/settings/developers.
2. Click "Generate API key".
3. Copy the Padlet API key.
4. Enter the key in the Edumaps import dialog in the "Padlet developer key" field.
5. Paste the link to your Padlet above and click "Import".
Note: You only need the developer key for padlet.org domains or self-hosted instances. For normal padlet.com pinboards, inviting Edumaps as a collaborator/administrator is sufficient (see the previous steps).

10

Find the Imported Map

After the import, a new map is created in Edumaps.
Check:
- title of the imported map
- number of contents
- columns or structure
- media and files
- links
- display on different devices
Recommendation: Rename the map clearly after the import.

11

Do Not Start the Import Twice

Do not start the same import multiple times in direct succession.
Otherwise, this may result in:
- duplicate maps
- duplicate content
- unclear versions
- confusion among colleagues
If something is missing, first check the imported map and only repeat the import deliberately.

Post-Processing

12

Check Content

After the import, all content should be reviewed.
Check especially:
- Are texts complete?
- Do all links work?
- Are images displayed?
- Are files available?
- Are videos accessible?
- Are columns and order correct?
Important: An import does not replace a content quality check.

13

After the Import

Check the following after the import:
- Who is allowed to see the map?
- Who is allowed to edit it?
- Should the map be moved into a school folder?
- Should it appear under "My School"?
- Is a password required?
Recommendation: First review imported maps internally and only then share them.

14

Assign Folder

Place the imported map in the appropriate folder.
Examples:
- German department
- project week
- training courses
- templates
- staff
- teaching materials
This ensures the map remains easy to find later.

15

Adjust Title and Description

After the import, the title often needs to be adjusted.
Good titles:
- German – Fairy Tale Materials Grade 5
- Project Week 2026 – Offers
- Training – Digital Pinboards
If needed, add a short introduction box:
- What is it about?
- Who is the map intended for?
- How should it be used?

Error Cases

16

Import Does Not Work

If the import does not work, first check:
- Is the Padlet link correct?
- Does Edumaps have access?
- Has the Padlet been deleted or made private?
- Was the correct role assigned?
- Does the Padlet contain very large files?
- For a padlet.org domain: Was the developer key entered correctly?
If the error remains, contact support with the link and a short description. In any case, send the exact error message as a screenshot.

17

Media Missing

If media are missing, there may be various causes.
Possible reasons:
- file is too large
- file is no longer accessible
- external source blocks access
- rights are missing in the original system
- video is hosted on a platform with access restrictions
Check missing media individually and add them manually if necessary.

18

Structure Looks Different

Padlet and Edumaps are not structured identically.
After the import, it may be necessary to:
- rename columns
- move boxes
- correct the order
- add introduction boxes
- remove old notes
Goal: The imported map should be easy to use in Edumaps, not just transferred technically.

19

Sensitive Content

Check before and after the import whether sensitive content is present.
Examples:
- names of students
- private photos
- personal comments
- assessments
- internal information
If such content is no longer needed, remove it before sharing further.

Organizing the Transition

20

Inform Colleagues

A short internal guide helps during the transition.
Explain:
- why importing is being done
- who is allowed to import
- where imported maps should be moved
- how permissions are set
- who helps with questions
Tip: Collect successful imported examples in a templates folder.

21

Define Quality Standards

Set a minimum standard for imported maps.
Example:
- clear title
- suitable folder assignment
- introduction box available
- links checked
- permissions checked
- old Padlet notes removed
- sensitive data checked
This makes the transition look clean and professional.

22

Check Padlet Sharing After Import

After a successful import, the Padlet sharing settings should be reviewed again.
Questions:
- Does Edumaps still need access?
- Should the Padlet be archived?
- Should the Padlet sharing be removed?
- Are there school requirements for deletion?
Note: The import is only one step in the transition process.

Checklist

23

Before the Import

☐ Opened the correct Padlet
☐ Checked the content
☐ Checked sensitive data
☐ Granted Edumaps access
☐ Copied the full link
☐ Clarified responsibilities
☐ Chosen a suitable import time

24

After the Import

☐ Opened the imported map
☐ Adjusted the title
☐ Checked the content
☐ Checked the media
☐ Tested the links
☐ Reset the permissions
☐ Moved the map to the appropriate folder
☐ Checked the old Padlet sharing

25

Typical Errors

Avoid these errors:
- copying the wrong link
- not granting Edumaps access
- starting the import multiple times
- not checking permissions after the import
- passing on sensitive data without checking
- leaving the imported map in the wrong folder
Rule of thumb: Import, check, organize, then share.