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New Teacher Onboarding

Edumaps

First Steps

About This Template

    • Goal: This template serves as a clear starting point for new colleagues at the school. It supports the onboarding process.
    • Maintenance note: Check once every semester whether links, responsibilities, rooms, access details, and processes are still up to date.
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Start Checklist

  • Complete before the first day of school
    • Add a welcome email or welcome information here
    • Enter the appointment for the introductory meeting here
    • Enter the mentor or responsible colleague here
    • Link important documents here: Open documents
  • On the first day of school
    • Enter meeting point and time here
    • Link the room plan or site map here: Open site map
    • Enter a short starter task here
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First School Week

  • Goal of the first week
    New colleagues should get to know the most important people, rooms, systems, and procedures.
  • 1. Enter the appointment for the school tour here
    2. Enter the appointment for the technical introduction here
    3. Enter classroom observation or teaching support here
    4. Plan a short feedback session at the end of the week here
  • Adjust this box regularly if the onboarding process changes.
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School Profile & Mission Statement

  • Brief overview
    Enter the most important information about the school here.
    • Enter school type and special profiles
    • Enter pedagogical priorities
    • Enter important staff rules
    • Add the link to the mission statement: Open mission statement
  • Note for new colleagues
    Briefly explain here which attitude and way of working are especially important at the school.
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Access & Login

School Account

  • Account details
    Explain here how new colleagues receive their school account.
    • Enter the responsible contact person
    • Enter the username scheme
    • Enter the initial password rule
    • Add the link to the login page: School account login
  • If there are problems
    Enter here whom new colleagues should contact if access is blocked.
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Edumaps Access

  • Using Edumaps
    Describe the introduction to Edumaps here.
    • Enter the login method, e.g. school SSO or username
    • Enter the responsible Edumaps admin
    • Link the important start map: Open Edumaps start
    • General Edumaps page: Open Edumaps
  • New colleagues should first check whether they are assigned to the correct school.
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Wi-Fi & Device Login

  • Wi-Fi access
    Enter the name of the Wi-Fi network and the procedure for new colleagues here.
    • Enter the Wi-Fi name
    • Enter the login type
    • Enter the guest Wi-Fi rule
    • Add the link to the instructions: Open Wi-Fi guide
  • Device login
    Enter here whether teacher devices, room PCs, and tablets use the same account.
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Password and Security Rules

  • Basic rules
    Enter the most important school security rules here.
    • Explain password changes
    • Explain two-factor authentication, if available
    • Enter the rule for private devices
    • Enter the procedure in case of suspected misuse
  • Access data must not be shared with students or colleagues.
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Important Folders

Digital Storage

  • Central storage
    Describe here where new colleagues can find school-wide files.
    • Enter the storage location
    • Briefly explain the folder structure
    • Explain write and read permissions
    • Add the link to the storage: Open digital storage
  • Maintenance
    Enter here who removes or updates outdated files.
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Department Folders

  • Teaching materials and agreements
    Link the most important department folders here.
  • Note
    Enter here which materials should be used as mandatory.
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Forms & Templates

  • Frequently used documents
    Collect central forms and templates here.
  • Use only current templates and remove old versions.
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Link List for Everyday School Life

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Devices & Lending

Device Inventory

  • Available devices
    Enter here which devices new colleagues can use.
    • Enter teacher devices
    • Enter tablets or iPads
    • Enter projectors, document cameras, and adapters
    • Enter specialist room equipment
  • Storage location
    Enter rooms or cabinets for devices here.
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Borrowing

  • Borrow devices
    Clearly describe the borrowing process here.
  • 1. Select device or room
    2. Check availability
    3. Record or request the loan
    4. Return the device completely
  • Link
    Link the borrowing calendar or booking list here: Open borrowing
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Damage Report

  • Report defects or loss
    Enter here how technical problems are reported.
    • Enter the responsible contact person
    • Enter the reporting method
    • Enter required information, e.g. device, room, error description
    • Link the form: Open damage report
  • Report damage immediately so that devices can be made ready for use again.
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Rooms & Technology

  • Technology rooms and media rooms
    Enter important rooms with technical equipment here.
    • Enter room and equipment
    • Enter booking rule
    • Enter key rule
    • Link a short guide: Open room guide
  • Important
    Add special usage rules for specialist rooms here.
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Contacts

School Management

  • Responsibility
    Enter here who from the school management is responsible for new colleagues.
    • Enter name
    • Enter area of responsibility
    • Enter consultation time
    • Enter contact method
  • Typical concerns
    Enter here which questions should go directly to the school management.
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Administration and Office

  • School office
    Enter opening hours and responsibilities here.
    • Sick notes and forms
    • Keys and ID cards
    • Copy cards or print quota
    • Student data and class lists
  • Contact
    Enter telephone, email, and room here.
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IT and Media

  • Technical help
    Enter here who helps with digital systems.
    • School account
    • Edumaps
    • Wi-Fi
    • Devices and rooms
    • Printers and copiers
  • Support method
    Enter ticket system, email, or consultation time here: Open support
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Mentor and Subject Team

  • Support in everyday work
    Enter the mentor and responsible subject colleagues here.
    • Enter mentor
    • Enter subject department head
    • Enter year group team
    • Enter contact person for class leadership
  • New colleagues should be able to ask actively in the first weeks without having to search for a long time.
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Internal Procedures

Sick Leave and Substitution

  • Sick leave
    Enter the procedure for reporting sick leave here.
  • 1. By when must the report be submitted?
    2. To whom is the report sent?
    3. Which documents or tasks must be provided?
    4. Where is the substitution shown?
  • Link
    Link the substitution plan here: Open substitution plan
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Communication Among Staff

  • Communication channels
    Define here which channels are used for what.
    • Email for official information
    • Messenger or chat for short coordination
    • Notice board or map for school-wide information
    • Conference tool for digital meetings
  • Rule
    Enter response times and binding channels here.
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Conferences and Appointments

  • Regular appointments
    Enter the most important dates of the school year here.
    • Staff meetings
    • Subject conferences
    • Year group team meetings
    • Parent evenings
    • Professional development
  • Calendar
    Link the school calendar here: Open school calendar
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Data Protection and School Rules

  • Binding rules
    Enter the most important data protection and school rules here.
    • Handling of student data
    • Use of private devices
    • Photos and publications
    • Storage of documents
    • Behaviour in case of data protection incidents
  • Documents
    Link the regulations here: Open rules
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