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Project Day

Edumaps

Overview

About this template

    • Goal: This template supports the planning, implementation, and follow-up of a project day. It is intended for school admins, teachers, project leaders, and the organization team.
    • Maintenance note: Copy the template before the project day, enter responsibilities, and update it after each planning round.
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Basic information

  • Project Day
    Enter the title or motto of the project day here.
  • Date and time period
    Enter the date, start time, end time, and break times here.
  • Location
    Enter school buildings, outdoor areas, or external learning locations here.
  • Organization team
    Enter responsible teachers and school admins here.
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Goals of the project day

  • Educational goal
    Describe here what students should learn, experience, or create on the project day.
  • Expected result
    Enter specific products, presentations, exhibitions, or documentation here.
  • Note
  • Formulate goals briefly so that all project leaders have the same orientation.
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Tasks until the project day

    1. Set the date for project offers here.
    2. Set the date for room planning here.
    3. Set the date for group allocation here.
    4. Set the date for material check here.
    5. Enter the date for publishing the information here.
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Project offers

Project offer 1

  • Title of the offer
    Enter the project title here.
  • Short description
    Describe here in 3 to 5 sentences what will be done in the project.
  • Project leader
    Enter the responsible teacher here.
  • Booking
    Think of this box as a booking box: define the number of participants, booking deadline, and target group. Open booking system
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Project offer 2

  • Title of the offer
    Enter the project title here.
  • Short description
    Describe the process, method, and expected result here.
  • Suitable for
    Enter year groups or classes here.
  • Booking
    Use this box as a booking box: enter the maximum number of participants and booking rules. Open booking system
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Project offer 3

  • Title of the offer
    Enter the project title here.
  • Short description
    Describe here which tasks students will take on and what product will be created.
  • Requirements
    Enter required prior knowledge, clothing, or permissions here.
  • Booking
    Plan this box as a booking box: enter available places, waiting list, and target group. Open booking system
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Collect more offers

  • Collection
    Enter additional project ideas here that still need to be reviewed.
    • Enter idea 1 with possible project leader here.
    • Enter idea 2 with required room here.
    • Enter idea 3 with material requirements here.
  • Decision
    Note here which offers are approved, merged, or removed.
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Rooms

Room overview

  • Available rooms
    Enter all available rooms for the project day here.
    • Room: Enter room name here. Use: Enter project or group here.
    • Room: Enter room name here. Use: Enter project or group here.
    • Room: Enter room name here. Use: Enter project or group here.
  • Note
  • Also consider specialist rooms, auditorium, sports hall, schoolyard, and external locations.
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Room allocation

  • Allocation
    Assign a room to each project offer here.
    1. Project: Enter project title here. Room: Enter room here.
    2. Project: Enter project title here. Room: Enter room here.
    3. Project: Enter project title here. Room: Enter room here.
  • Check
    Enter technical equipment, keys, seating arrangement, and supervision here.
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Rooms with special requirements

  • Specialist rooms
    Enter rooms with special equipment here, e.g. computer room, kitchen, workshop, music room, or sports hall.
  • Safety
    Enter special rules, supervision, briefings, or restricted areas here.
  • Keys and access
    Specify here who receives keys and when rooms are opened.
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Groups

Participant lists

  • List status
    Note here when the participant lists were last updated.
  • Entry
    Specify here where students can see or confirm their project choice.
  • Export
    Enter the link or note for the current participant list here. Open participant list
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Group allocation

  • Rules
    Enter criteria for group allocation here, e.g. year group, preferred choice, group size, or support needs.
  • Check
    Check here whether every class has been fully assigned.
  • Adjustment
    Enter students here who have not yet been assigned to a group.
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Attendance on the project day

  • Recording
    Specify here how attendance is checked.
    • Project leaders report absent students by: Enter time here.
    • Report to: Enter contact person here.
    • Late report via: Enter procedure here.
  • Note
  • Distribute attendance lists to all project leaders before the project day.
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Materials

Material list

  • General material
    Enter material here that is needed for several projects.
    • Material: Enter here. Quantity: Enter here. Responsible: Enter here.
    • Material: Enter here. Quantity: Enter here. Responsible: Enter here.
    • Material: Enter here. Quantity: Enter here. Responsible: Enter here.
  • Storage location
    Enter the place for issue and return here.
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Project-specific needs

  • Needs per project
    Enter special material needs for each project offer here.
    1. Project: Enter here. Material: Enter here. Quantity: Enter here.
    2. Project: Enter here. Material: Enter here. Quantity: Enter here.
    3. Project: Enter here. Material: Enter here. Quantity: Enter here.
  • Procurement
    Specify here what will be ordered, borrowed, or brought by students.
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Technology and media

  • Technology needs
    Enter projectors, speakers, tablets, laptops, cameras, or Wi-Fi access here.
  • Check
    Enter the date for the technology test here.
  • Support
    Enter the contact person for technical problems on the project day here.
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Schedule

Daily schedule

  • Schedule
    Enter the schedule of the project day here.
    1. Arrival and orientation: Enter time here.
    2. Project phase 1: Enter time here.
    3. Break: Enter time here.
    4. Project phase 2: Enter time here.
    5. Presentation or closing: Enter time here.
    6. Tidying up and sign-out: Enter time here.
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Preparation milestones

  • Preparation
    Enter important dates up to the project day here.
    • Finalize offers by: Enter date here.
    • Enable booking by: Enter date here.
    • Publish groups by: Enter date here.
    • Confirm rooms by: Enter date here.
    • Provide materials by: Enter date here.
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Communication before the project day

  • Information for teachers
    Enter here when and how teachers will be informed.
  • Information for students
    Enter here when project choice, meeting points, and schedule will be published.
  • Information for parents
    Enter here whether parent information is necessary and where it is stored. Open parent information
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Results

Project documentation

  • Documentation
    Specify here how results will be recorded, e.g. photos, videos, texts, posters, or presentations.
  • Storage
    Enter the link to the results storage here. Open results storage
  • Responsibility
    Enter here who collects and checks the documentation.
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Presentation

  • Form of presentation
    Enter here whether results will be presented in the auditorium, classroom, digitally, or as an exhibition.
  • Time slot
    Enter time and duration of the presentation here.
  • Setup
    Enter required display boards, technology, tables, or moderation here.
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Evaluation

  • Collect feedback
    Specify here how feedback from students and teachers will be collected.
  • Guiding questions
    • What worked well?
    • What should be changed for the next project day?
    • Which projects should be offered again?
  • Next steps
    Enter decisions for the next project day here.
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FAQ

What happens in case of illness?

  • Regulation
    Enter here how students report sick on the project day.
  • Reporting office
    Enter contact person and reporting method here.
  • Project leaders
    Enter here when absent students must be reported.
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Can a project be changed?

  • Change rule
    Specify here whether project changes are allowed.
  • Deadline
    Enter date and time for the last changes here.
  • Procedure
    Enter here who checks and documents changes.
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What must be considered for external learning locations?

  • External locations
    Enter address, meeting point, and responsible person here.
  • Consent
    Note here whether a consent form is required.
  • Safety
    Enter rules for routes, supervision, emergency contact, and return here.
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Where can I find help?

  • Organization
    Enter contact persons for schedule, rooms, materials, and technology here.
  • Edumaps
    For questions about the map, enter the internal contact person here.
  • Help link
    Optionally enter a link to the Edumaps help here. Open Edumaps
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