Media Lending - Edumaps

Tablets

- Goal: Organize reservable devices clearly and document lending, accessories, and returns.
- Maintenance note: Create a separate box for each item. Remove outdated devices, mark defective devices, and regularly review return rules.
- Tip: Each device box can be activated as a lending box with a reservation calendar — see Chapter 9

Description
Enter the device type, number of tablets, operating system, and typical use here.
Accessories
- Enter charger, charging cable, cases, pens, and adapters here.
- Enter special apps or prepared profiles here.
Pickup and Return
Enter pickup location, return location, return time, and charge level here.

Description
Enter the device type, number of tablets, numbering, and area of use here.
Accessories
- Enter all included accessories completely here.
- Mark missing or defective parts here.
Pickup and Return
Specify here whether the case must be returned fully charged.

Description
Enter the purpose of the single device here, e.g. app testing, presentation, or short-term replacement.
Accessories
- Enter charger and protective case here.
- Enter access data or device code only as a note, not as a password.
Pickup and Return
Enter the responsible person, storage location, and return deadline here.

Description
Enter model, resolution, brightness, and suitable rooms here.
Accessories
- Enter power cable, HDMI cable, adapters, and remote control here.
- Enter spare batteries or carrying case here.
Pickup and Return
Enter pickup location, return location, and note about cooldown time here.

Description
Enter model, connection type, and typical classroom use here.
Accessories
- Enter USB cable, power supply, HDMI cable, and manual here.
- Add software or driver note here.
Pickup and Return
Enter here whether the camera is picked up in the office, media room, or staff room.

Description
Enter use for video conferences, hybrid meetings, or lesson recording here.
Accessories
- Enter USB cable, tripod, remote control, and microphone here.
- Enter room recommendation or compatibility here.
Pickup and Return
Specify here that return must be in the complete set and that cables must be checked.

Description
Enter microphone type, number of transmitters, receivers, and suitable usage scenarios here.
Accessories
- Enter charging cable, windscreen, adapters, receiver, and bag here.
- Enter battery level or battery type here.
Pickup and Return
Enter here whether the set must be returned charged and complete.

Description
Enter camera model, memory card, recording duration, and intended use here.
Accessories
- Enter battery, charger, memory card, bag, and connection cable here.
- Add notes on data transfer here.
Pickup and Return
Specify here whether recordings must be deleted or backed up before return.

Description
Enter the type of tripod, light type, and suitable use here.
Accessories
- Enter power supplies, mounts, spare screws, and carrying case here.
- Add setup notes or safety rules here.
Pickup and Return
Enter here that return must be in folded condition and that small parts must be checked.

Description
Enter the number of robots, mats, and suitable year groups here.
Accessories
- Enter charging station, USB cable, floor mats, and task cards here.
- Add note about charge level here.
Pickup and Return
Specify here that all robots must be returned switched off and charged.

Description
Enter set name, number of kits, target group, and available software here.
Accessories
- Enter hub, motors, sensors, cables, bricks, and box number here.
- Document missing parts directly here.
Pickup and Return
Enter the rule for sorted return and checking of parts here.

Description
Enter the number of boards, area of use, and required software here.
Accessories
- Enter USB cable, battery holders, crocodile clips, and sensors here.
- Add link to the manual here: Insert manual
Pickup and Return
Enter storage location, return deadline, and battery handling here.

Description
Enter available sensors, measuring ranges, and suitable subjects here.
Accessories
- Enter cables, adapters, measuring devices, batteries, and storage box here.
- Add software or app note here.
Pickup and Return
Specify here how probes must be cleaned and returned sorted.

Description
Enter number, model, magnification, and suitable grade levels here.
Accessories
- Enter slides, cover slips, specimens, power supplies, and cleaning cloth here.
- Label consumables separately here.
Pickup and Return
Specify careful transport, cleaning, and return in the case here.

Description
Enter topic, subject, grade level, and possible experiments here.
Accessories
- Enter materials list, instructions, safety materials, and consumables here.
- Mark missing or refillable materials here.
Pickup and Return
Specify return according to the inventory list and cleaning of materials here.

Activate reservation
To make devices bookable, switch on the "Lending system" in the respective device box under "Bookings and Calendar". Only then will users see a reservation calendar.
Basic rule
Enter here how far in advance devices should be reserved and who may book them.
Process
1. Select the device in the appropriate column.
2. Reserve the period.
3. If necessary, contact the responsible person.
Avoid double reservations and only book devices for the period actually needed.

Issue
Enter pickup times, issue point, and responsible contact person here.
Return
- Enter return location and latest return time here.
- Specify here whether devices must be returned charged, cleaned, or sorted.
Documentation
Enter here where issue and return are documented.

Report
Enter here how damage, missing cables, or technical problems are reported.
Check
- Check completeness before issue.
- Check accessories after return.
- Note any irregularities directly in the respective device box.
Do not issue defective devices again before they have been checked.

Data protection
Enter the rule for deleting photos, videos, files, and user logins here.
Care
- Return devices dry and clean.
- Do not permanently save private accounts on school devices.
- If possible, return batteries charged.
Notes
Add link to the internal media policy here: Insert media policy