Members & Contributions Management (Status Board)

This map is a status board, NOT a member database.

Do not put in the map: IBAN, health data, dates of birth, addresses. These belong in the club administration system or the locked folder.

Only here: first name plus status of the documents.

Access only for the responsible people on the board or coaching team.

First trial training: DD.MM.

Trial sessions: 2 of 3

Contact with the family is through: Coach Anna

First name:

First training:

Rule: after 3 trial sessions, make a decision and, if applicable, hand over the admission documents

Admission form: received DD.MM.

Data protection declaration: received

SEPA mandate: still missing (reminded on DD.MM.)

Emergency contact recorded: yes

Photo permission: see forms map

Application: open/received

Data protection: open/received

SEPA: open/received

Emergency contact: open/recorded

First name and date of admission, documents filed in the club folder

Recorded in the club software: check off

Youth contribution: enter amount and due date

SEPA collection on: DD.MM.

Example: 3 returned payments in the collection on DD.MM., families contacted on DD.MM.

No names with amounts in public: details in the club administration system

"Dear family ..., for ... to continue training regularly, we are still missing: ... Feel free to bring it to the next training session or contact us if you have any questions."

Friendly, with a note about installment payments and support options in case of financial difficulties