Organizing an Open Day

The day has a significant impact on enrollment numbers: the target group is families of fourth graders.

Rule of thumb: engage children actively (hands-on stations), inform parents (tours and conversations).

Date: Sat, DD.MM., 09:00 a.m. to 1:00 p.m.

Target group: prospective 5th-grade students and their families

Enrollment period at our school: DD.MM. to DD.MM. (communicate prominently!)

Location: Science room C1, every 30 minutes

Supervision: subject department plus 9th-grade students

Location: computer room, open from 09:00 a.m. to 1:00 p.m.
Children control the robots themselves

Departments enter their offers: location, times, supervision

Goal: each department contributes at least one hands-on idea

Start every 30 minutes at the main entrance, duration 40 minutes

Led by: school leadership, teachers, and student scouts in pairs

School leadership and lower secondary coordination for individual questions: enter location and staffing plan
Information materials and enrollment documents available to take away

2 scouts per tour, briefing the day before: enter names

Parents’ café run by the 6th grades: use a separate booking template for the cake helper list

Directional signs from the parking lot, station signs, setup on Friday from 2:00 p.m.

Information to local primary schools by DD.MM., website and press, posters

Mention the save-the-date already at the information evening

Brief evaluation: what was well received, estimate the number of visitors
Thank the scouts and helpers

Photos (with consent) for the website and next year