Sharing via link
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Check link shares regularly
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Admins should occasionally check which maps or folders are accessible via link.
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Questions to check:
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- Is the link still needed?
- Is the content still current?
- Is the public link still harmless?
- Are there edit links that are no longer needed?
- Should it instead be shared specifically with users?
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Tip: For permanent internal school materials, “My School” is often better than an individual link.
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If access to a map whose link has already been publicly shared should be prevented, go to the map settings and click “Regenerate map link” under “Protect”. New links will then be generated for this map, and the old links will no longer be valid.