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Edumaps for Admins – Step by Step
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Chapter 1: Admin Menu and First Accountsedumaps Chapter Overview | The tutorial series includes 12 chapters. 1. {Admin Menu and First Accounts}{https://www.edumaps.de/1132/1/kbh20fr8ldnl/8f05ip0l4ejb} 2. {CSV Import and School Year Change}{https://www.edumaps.de/1133/1/ph3rivxfdiuc/cap4evh0xh09} 3. {Single Sign-On (SSO) and Duplicate Accounts}{https://www.edumaps.de/1134/1/g0vuh2badnof/57pq7b0qqfom} 4. {Sharing and Publishing (My School)}{https://www.edumaps.de/1135/1/y4e16np2wb4g/nqyuq9u7e4l5} 5. {Folder Structure for Schools}{https://www.edumaps.de/1136/1/u19mvqczdz16/lofyhfj9k0ao} 6. {Booking System (Courses, Parent-Teacher Conference Days)}{https://www.edumaps.de/1137/1/7x3v9759bih1/nok6uwt85ky2} 7. {Create Certificates of Participation}{https://www.edumaps.de/1138/1/xhhbh8jom7jp/u3r0nx8hxel2} 8. {Padlet Import}{https://www.edumaps.de/1139/1/a0e08072rdtm/0iq9v296hvfs} 9. {Lending System for Devices and Materials}{https://www.edumaps.de/1140/1/o8gnutdb8wip/uxtepeysdw8v} 10. {Search, Tags and Large Pinboards}{https://www.edumaps.de/1141/1/lvr9qypicbif/7z08qiljd93f} 11. {Admin FAQ from Training Sessions}{https://www.edumaps.de/1142/1/slvgy1ly540x/jyk55pyndunc} 12. {Practical Examples for School Organization}{https://www.edumaps.de/1143/1/tro310ism7ch/jxog9sba7zvy} 📑 Contents Overview | {#Start tutorial in full view}{!#start} ~Contents~ Welcome to the Admin Area | This pinboard shows the first important steps for school admins in Edumaps. After this pinboard, you will know where to find the most important admin functions, why data processing agreements are important, how to prepare the letterhead, and how to issue first accounts with login cards and QR codes. - Manage users and classes - Prepare accounts for teachers and students - Issue login cards with QR codes - Check school-wide basic settings - Set up data processing agreement and letterhead !#start What is Edumaps from an Admin Perspective? | For schools, Edumaps is a visual workspace for teaching, organization, and collaboration. Admins ensure that the school can get started in an organized way. This includes user accounts, school-wide settings, folder structures, and access for teachers and students. **Typical admin tasks:** - Create teachers and students - Prepare classes and groups - Provide materials for the teaching staff - Structure subject department or project folders - Support users with problems The Most Important Areas in the Menu | After logging in, you will find the central navigation on the left. 1. **Dashboard:** recently visited maps, your own maps, and quick access. 2. **Maps and Folders:** management of your own and shared folder structure. 3. **Uploads:** your own uploads, uploads from others, and deleted files. 4. **My Area:** personal functions such as calendar, bookings, and tasks. 5. **User Management:** accounts, classes, invitations, and admin actions. 6. **My Account:** account data, school assignment, storage space, and admin functions. **Tip:** If you are starting fresh, first check **My Account** and then **User Management**. Open My Account | In the **My Account** area, you will find important information about your own account. There you can see, for example: - your username - your role - the name of your school or institution - the available storage space - the number of your own maps - additional admin functions For admins, functions appear there that normal teachers or students cannot see. Additional Admin Functions | Admin accounts receive additional management functions in Edumaps. Depending on the license and role, these include: - Open user management - Confirm data processing agreement / DPA - Edit letterhead - Invite users - Create accounts - Merge accounts - Delete multiple users **Note:** If these functions are missing, you are probably not logged in as an admin or the account has not yet been activated as a school admin. Check School Assignment | At the beginning, check whether your account is assigned correctly. Pay particular attention to these points: - Is the correct school name displayed? - Is the account activated as an admin? - Is there enough storage space available? - Are there already maps, folders, or uploads? - Is a real email address stored, or is there still a technical dummy email address? **If something is wrong:** Contact Edumaps support or your responsible media center. Store a Real Email Address | Admin accounts can also initially be created with a technical dummy email address. Therefore, check at the beginning in {My Account}{https://www.edumaps.de/user/account} whether a real email address is stored for your account. A real email address is important for: * resetting passwords via **"Forgot password"** * important system notices * notifications from Edumaps * clear assignment of the admin account * later communication with the school or support > **Recommendation:** Always store a real official email address for admin accounts so that password reset, notifications, and support assignment work reliably. – Do **not** store private email addresses! For student accounts, a dummy email address may be useful. For admins and teachers, a real email address should be used whenever possible. Fill Out Data Processing Agreement / DPA | The data processing agreement, often abbreviated as **DPA**, is an important data protection step. With it, the school confirms that Edumaps may process personal data on behalf of the school. **Steps:** 1. Open **My Account**. 2. Select **Data Processing Agreement**. 3. Enter the school's data. 4. Check the information carefully. 5. Confirm and save the data processing agreement. **Recommendation:** Complete this step early, before Edumaps is used on a larger scale with teachers and students. Why is the DPA Important? | When using Edumaps, personal data may be processed. Examples: - names of teachers - names of students - email addresses - class assignments - user activities within the platform The DPA regulates that Edumaps processes this data on behalf of the school. **Key point:** The DPA is not a teaching topic, but an organizational mandatory step for school use. Edit Letterhead | The letterhead is used for automatically generated documents, for example for certificates of participation after training sessions or courses. **Steps:** 1. Open **My Account**. 2. Click **Edit Letterhead**. 3. Enter the desired information. 4. Check the name, address, and contact details. 5. Save the letterhead. **Typical information:** school name, address, telephone number, email address, website, and other official details. When Do I Need the Letterhead? | The letterhead is especially helpful when Edumaps is used for events, training sessions, or bookings. Example: - A training course is booked via Edumaps. - Participants register online. - After completion of the course, a certificate of participation is created. - This certificate uses the stored letterhead. **Tip:** Set up the letterhead before using the booking system for training sessions. Open User Management | {User Management}{https://www.edumaps.de/users/list} is the central area for all account tasks. There you will find, among other things: - {List of all users in the school}{https://www.edumaps.de/users/list} - {Create accounts}{https://www.edumaps.de/users/create} - {Manage classes}{https://www.edumaps.de/users/usersets} - {Invite users}{https://www.edumaps.de/users/invite} - {Merge accounts}{https://www.edumaps.de/users/merge} - {Delete multiple users}{https://www.edumaps.de/users/massdelete} - Remove users from school **Steps:** Open the menu on the left, go to User Management, and choose the desired function. List of All Accounts | In the user list, you can see your school's accounts. There you can check: - which teachers already exist - which student accounts have been created - what role a user has - whether an account belongs to the correct school - whether a user needs to be edited or removed **Typical tasks:** search for users, check roles, check classes, edit account data. Create Accounts – Three Ways | In Edumaps, admins can create accounts in several ways. 1. **List of names:** suitable if you want to enter several people directly. 2. **CSV file:** suitable for larger student lists or entire classes. 3. **Without names:** suitable for quick test accounts, prepared access, or anonymous starter accounts. In this chapter, the focus is first on getting started quickly with **accounts without names**. **Note:** CSV import is covered in a separate tutorial, because school year changes, class changes, and update imports are important there. When Are Accounts Without Names Useful? | Accounts without names are useful when you want to prepare access quickly. **Typical situations:** - test access for teachers - prepared student accounts - accounts for a training session - accounts where names will be added later - neutral access for an initial start **Example:** You want to prepare 10 teacher accounts for a short introduction. Then you can create 10 accounts without names and issue the login cards directly. Create Accounts Without Names | **Steps:** 1. Open User Management. 2. Click **Create Accounts**. 3. Select **Without names**. 4. Enter the number of desired accounts. 5. Select the user type, for example teacher or student. 6. Specify whether all should receive the same initial password or individual passwords. 7. Create the accounts. **Result:** Edumaps creates new accounts with usernames, technical email addresses, and initial passwords. Accounts via a List of Names | If you already have the names, the list of names is the fastest way for small groups. 1. Open User Management 2. Select **Create Accounts** 3. Choose the **List of names** method 4. Enter one name per line (optionally with email and class) 5. Set user type and initial password 6. Create the accounts **Good for:** individual teachers or small groups. For entire classes, CSV import (Chapter 2) is usually faster. Same Password or Individual Passwords? | When creating the accounts, you can decide whether all users receive the same initial password or whether Edumaps generates individual passwords. **Same initial password:** - easier for getting started - practical for short tests - less secure **Individual passwords:** - more secure - each account has its own password - recommended for teachers and older students **Recommendation:** For real use, individual passwords are better. For short tests, a shared initial password can be more practical. Understanding Dummy Email Addresses | Each account technically requires an email address. If no real email address is available, Edumaps creates a technical dummy email address. **Important:** - The dummy email is not a real personal email address. - It serves only to create the account technically. - A real email address can be added later. - The user can still log in with username and password. For students, dummy email addresses are often practical if no school email addresses are available. > Warning: Passwords cannot be reset via {"Forgot password"}{https://www.edumaps.de/user/forgot} as long as only a dummy email is available. In this case, the admin must set a new password. Result After Creating the Accounts | > **Important:** Passwords and QR codes are shown **only directly after creation** and are **no longer stored on the server afterward**. Save the data as a CSV file (blinking button). Print the data as a PDF. >> If you do not save the data now, you will have to assign a new password later for each account. After creating the accounts, Edumaps displays the results table. This typically contains: - username - technical or real email address - initial password - role - QR code for the first login **Important:** Save or print the access data immediately. Initial passwords should not be shared unprotected or stored openly. Download CSV File with Access Data | After creating the accounts, you can download a CSV file. **Why is this important?** - The access data is saved. - You have an overview of username and initial password. - You can open the **downloaded file** again later. - A new download from Edumaps is not possible – the data is only issued once. - You avoid having to reset passwords. **Warning:** The file contains access data. Store it only in a protected location. Display and Print Login Cards | Login cards are small access cards for users. They typically contain: - username - initial password - QR code - short login notice **Steps:** 1. After creating the accounts, click **Show login cards**. 2. Check the displayed cards. 3. Print the login cards or save them as a PDF. 4. Give each user the matching login card. QR Code for the First Login | The QR code on the login card makes getting started easier. **How it works:** 1. The user scans the QR code. 2. Edumaps opens the prepared login. 3. The user logs in. 4. Then the user sets their own personal password. 5. The account is activated. **Note:** The QR code is intended for the first login and should be distributed carefully. If Access Data Is Lost | If access data was not saved or printed after creation, passwords may have to be reset. **Therefore, the rule is:** - download the CSV file immediately - print the login cards immediately or save them as PDF - store access data securely - do not leave login cards lying around openly **Key point:** After creation, save first, then distribute. Checklist for Getting Started | Complete these points at the beginning: - Check: Am I logged in as an admin? - Check: Is the correct school displayed? - Fill out data processing agreement / DPA - Check or complete the letterhead - Open User Management - Create a few accounts without names as a test - Download the CSV file with access data - Display and print login cards - Test QR code login with a test account FAQ: Why Can't I See the Admin Functions? | Possible causes: - You are not logged in with the correct account. - Your account has not yet been activated as an admin. - You are in a normal teacher or student account. - The school assignment is still missing. **Solution:** First check {My Account}{https://www.edumaps.de/user/account}. If no admin functions appear there, contact Edumaps support or the responsible office at your school. FAQ: Do I Have to Enter Real Email Addresses? | No, not always. If no real email addresses are available, Edumaps can generate technical dummy email addresses. This is especially practical for: - students without their own school email address - test accounts - neutral starter accounts - prepared access If real email addresses are available, they can of course be used. **Important for admins:** Whenever possible, admin accounts should always have a real official email address. Dummy email addresses are primarily intended for students, test accounts, or prepared access. FAQ: What Is Better – Login Card or Manual Distribution? | Login cards are usually the easiest way if many users are supposed to start at the same time. **Advantages:** - each user receives their own access data - QR code makes getting started easier - fewer typing errors - suitable for classes and training sessions - quickly printable **Recommendation:** Use login cards whenever a group starts using Edumaps together. Next Step: CSV Import | Once the first admin functions are understood, the next step is CSV import. It covers: - importing student lists - creating classes automatically - adding new students - updating data during the school year change - handling identical names and changed email addresses correctly **Tutorial:** {Edumaps for Admins – Chapter 2: CSV Import and School Year Change}{https://www.edumaps.de/1133/1/ph3rivxfdiuc/cap4evh0xh09} ContentsOverviewAdmin Menu and AccountDPA and LetterheadUser ManagementAccounts Without NamesLogin Cards and QR CodesChecklist and FAQ
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Chapter 2: CSV Import and School Year Changeedumaps embed:https://www.edumaps.de/1132/1/kbh20fr8ldnl#b9002 | 📑 Table of Contents | {#Start tutorial in full view}{!#start} ~Contents~ Goal of this pinboard | This pinboard explains how school admins can create or update users and classes using a CSV file. After this pinboard, you will know: - when CSV import is useful - which columns a CSV file should contain - how classes are created automatically - how to add new students - how to prepare for a school year change - which errors occur frequently **Important:** This pinboard covers import via user lists. Individual test accounts or accounts without names are explained in {Chapter 1: Admin Menu and First Accounts}{https://www.edumaps.de/1132/1/kbh20fr8ldnl/8f05ip0l4ejb}. !#start When is CSV import useful? | CSV import is useful when many users need to be created or updated at once. Typical cases: - new student accounts for a class - creating several classes at the same time - preparing for a school year change - adding new students - assigning existing students to a new class - importing teachers or project groups in bulk **Rule of thumb:** As soon as more than a few accounts need to be created, CSV import is usually faster and cleaner than manual entry. Basic principle | A CSV file is a simple table. Each row represents one user. Typical columns are: First name → User's first name Last name → User's last name Email → Real or school email address Class name → Class, group, or course Edumaps reads this file and creates accounts and classes from it. **Note:** If a class does not yet exist, it can be created automatically during import. Recommended process | Always proceed in this order when importing: 1. Prepare the CSV file 2. Check the file for clear columns 3. Start the import in Edumaps 4. Check the column mapping 5. Review the import preview 6. Import users 7. Check the result 8. Save login passes or access data **Tip:** For large lists, first run a small test import with only a few rows. Recommended columns | Edumaps expects the **full name in one column**, for example `Anna Example`. If the name is in the form `Last name,First name` (with a comma), use the import function **"Merge first and last name"**. This removes the comma and creates a clear name: `Example,Anna` → `Anna Example` > Edumaps always stores only **one** display name per person. Separate columns for first name and last name are not imported. This structure is therefore suitable for student data: || Name | Email | Class name || Anna Example | anna.example@schule.de | 5a || Ben Sample | ben.sample@schule.de | 5a || Clara Test | clara.test@schule.de | 6b For younger students without a real email address, the email column may remain empty depending on the school concept or be filled with school placeholders. **Important:** Use consistent class names. `5a`, `5A`, and `Class 5a` may be interpreted as different groups. Save CSV from Excel or LibreOffice | If the user list is available in Excel, LibreOffice, or a school administration system, save it as a CSV file. Make sure of the following: - a header row with column names - no empty rows in between - no merged cells - no additional headings above the table - clear class names - UTF-8 character encoding if umlauts are included **Tip:** Open the CSV file in a text editor as a test. You should see one row per user. Example of a simple CSV file | A simple CSV file can look like this: ``` Name,Email,Class name Anna Example,anna.example@schule.de,5a Ben Sample,ben.sample@schule.de,5a Clara Test,clara.test@schule.de,6b ``` Depending on the program, a semicolon may be used instead of a comma: ``` Name;Email;Class name Anna Example;anna.example@schule.de;5a ``` Edumaps recognizes common CSV formats. Still, check the preview before importing. Clean up data beforehand | Before importing, you should clean up the list. Check the following: - Are first name and last name separated? - Are there empty names? - Are email addresses spelled correctly? - Are class names consistent? - Are there duplicate rows? - Does the file include former students who are no longer at the school? **Key point:** The cleaner the CSV file, the less follow-up work is needed in Edumaps. Open CSV import | Steps: 1. Open **User management**. 2. Select **Create accounts**. 3. Select the **CSV file** method. 4. Upload the CSV file. 5. Check whether the columns were recognized correctly. Up to **1,500 accounts** can be imported per run. For larger lists, simply work in two runs. The more accounts there are, the longer the matching process takes. **Note:** If a column is recognized incorrectly, do not cancel the import immediately. First check whether the column can be assigned correctly manually. Select role | During import, you must specify which role the imported users should receive. Typical roles: - **Student** for class lists - **Teacher** for staff lists **Recommendation:** Import students and teachers separately if both groups should receive different roles. Create classes automatically | If the CSV file contains a `Class name` column, Edumaps can use this column to assign classes. Example: ||| Name | Class name || Anna Example | 5a || Ben Sample | 5a || Clara Test | 6b Result: - Anna and Ben are assigned to class `5a`. - Clara is assigned to class `6b`. - If the classes do not yet exist, they are created automatically. > **During update import:** With the checkbox "Create classes again", class assignments are reset according to the CSV – if an old class is missing from the file, the student is removed from it. Without the checkmark, existing assignments remain unchanged. Check import preview | Before the final import, the preview should be checked. Pay special attention to: - Are first and last names correct? - Are email addresses correct? - Was the class recognized correctly? - Are all rows being imported? - Are there warnings about existing users? **Important:** Warnings are not just a formality. They often show whether existing accounts are being updated or new accounts are being created. After the import | After the import, you should check the result. Recommended check: - {Open class}{https://www.edumaps.de/users/usersets} - check the number of users - review individual samples - save login passes or access data - if necessary, inform teachers about completed classes **Tip:** Briefly document which file was imported and when. This helps during the school year change and with follow-up questions. Add new students | You can use the update import to import only new students. Suitable when: - individual students are new to the school - a class is already almost complete - only a few accounts are missing Procedure: 1. Prepare a CSV file containing only the new students 2. Import the file 3. Check the class 4. Save access data or issue login passes **Advantage:** Fast and clear. Import a complete current list | During a school year change, a complete current list is often more useful. Suitable when: - many students change classes - new classes are created - many students have left the school - the data from the school administration system has been updated **Recommendation:** For the school year change, it is better to work with a clean complete list than to make many small manual changes. Map class changes | If students move to a new class, the CSV file should contain the new class name. Example: || First name Last name | Email | Class name | || Anna Example | anna.example@schule.de | 6a | If Anna was previously in `5a`, the update import can assign her to the new class `6a`. **Important:** After the import, check whether the class assignments are correct. The student should no longer be found in the old class, but only in the new one. Changed email addresses | Email addresses can change, for example with new school domains or corrected spelling. Check before importing: - Is the new email address unique? - Does an account with this email already exist? - Is the existing user recognized, or would a new account be created? Click the button "Check all" to show obvious errors. Correct these. **Warning:** If data is unclear, duplicate accounts can be created. Check the import preview especially carefully. Duplicate names | In schools, there may sometimes be two students with the same name. Example: ||| Name | Class | || Max Müller | 7a | || Max Müller | 8b | Here you simply name the second user "Max Müller 2". > **Important:** Edumaps is designed so that the name must be unique within a school, so that the import works the following school year as well (even if the email address changes). The student's/teacher's name is therefore the unique feature used for recognition. Umlauts and special characters | If umlauts are displayed incorrectly, the reason is usually the character encoding of the CSV file. Typical errors: - `Müller` appears as `Müller` - special characters are replaced - names with accents are displayed incorrectly Solution: - save the CSV file again as **UTF-8** - check the file in a text editor - start the import again **Tip:** LibreOffice is well suited for consciously choosing the encoding when saving. Incorrect or inconsistent class names | Inconsistent class names quickly create confusion. Examples: - `5a` - `5A` - `Class 5a` - `05a` These variants may appear as different classes. **Define before importing:** - short names: `5a`, `6b`, `10c` - or detailed names: `Class 5a` - but do not mix them Empty fields | Empty fields can be problematic depending on the column. Especially critical: - empty first name - empty last name - missing class in student lists - incorrect or duplicate email address **Recommendation:** Filter the table for empty fields before importing and correct them first. Preparation | Before the school year change, you should clarify: - Which classes remain? - Which classes are renamed? - Which students leave the school? - Which students are new? - Are there new teachers? - Are real email addresses or dummy addresses being used? **Tip:** Before major changes, create a current user list as a backup or documentation. Recommended process for the school year change | 1. Export the current student list from the school administration system 2. Clean up the CSV file 3. Standardize class names 4. Run a test import with a few rows 5. Run the complete update import 6. Check classes by sample 7. Review old or no longer needed users 8. Issue new login passes only for new users **Important:** Not all existing users need new access data. Existing accounts can continue to be used. Remove old users? | Users who have left the school should not remain permanently in the active school administration. Options: - remove users from classes - remove users from the school - delete users if the account is no longer needed When removed from the school, the account is reset to a **basic account**: neither teacher nor student, no longer assigned to your school. The person's content and login remain, but access to internal school maps is removed. **Warning:** Check beforehand whether content, maps, or uploads are still linked to the account. If so, the account cannot be deleted. In that case, simply remove the user from the school. Follow-up check | After the school year change, you should check: - Are the class lists correct? - Are there unexpected duplicate accounts? - Are new students present? - Have former students been removed or cleaned up? - Can teachers find their classes? - Does login work with new accounts? **Key point:** The import is only complete when the classes in Edumaps are practically usable. Do I have to upload all students again? | Not always. You can either: - import only new students - or import a complete current list **For individual late registrations:** Import only new students. **For the school year change:** A complete current list is usually more useful. What happens to existing accounts? | Existing accounts do not automatically have to be created again. Updating is about correctly recognizing existing users and, if necessary, adding to them or reassigning them. Pay particular attention to: - **Name** (unique feature) - email address - class - role **Warning:** If an existing user is not recognized clearly, a duplicate account can be created. What is the next step? | After CSV import and the school year change, the next admin topic is signing in from another platform (single sign-on) and duplicate accounts. It covers: - how single sign-on works - why second accounts sometimes appear - when accounts should be merged - how admins can avoid duplicate accounts **Tutorial:** {Chapter 3: Sign-in via Other Platforms (Single Sign-On) and Duplicate Accounts}{https://www.edumaps.de/1134/1/g0vuh2badnof/57pq7b0qqfom} ContentsOverviewPrepare the CSV fileCarry out the importUpdate importError casesSchool year changeFAQ and next step
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Chapter 3: Sign-in via Other Platforms (Single Sign-On) and …edumaps embed:https://www.edumaps.de/1132/1/kbh20fr8ldnl#b9002 | 📑 Table of Contents | {#Start tutorial in full view}{!#start} ~Contents~ Purpose of this pinboard | This pinboard explains how Single Sign-On (or “SSO” for short) basically works in Edumaps and why duplicate accounts sometimes occur. After this pinboard, you will know: - what SSO means - how login via external platforms should be understood - why manual accounts and SSO accounts can conflict - when accounts should be merged - how admins can avoid duplicate accounts - when support should help !#start What does Single Sign-On (SSO) mean? | SSO stands for **Single Sign-On**. This means: > A user does not log in directly to Edumaps with a username and password, but via an external platform. Examples may include: - Bildungsmediathek NRW - Edupool - IServ - VIDIS - other school login systems, see {list}{https://www.edumaps.de/faq#a244000} Edumaps then receives information from the external platform about which user has logged in. Why is this important for admins? | SSO simplifies login, but it can also lead to questions. Typical admin questions: - Why does a teacher suddenly have two accounts? - Why are old maps missing after an SSO login? - Why does an account linking page appear? - Can a manual account be connected to an SSO account? - Which account should remain in the end? **Key point:** SSO solves login problems, but admins need to understand account assignment. Typical situation in schools | Many schools initially start with manually created accounts. Later, SSO access is added, for example via an educational platform. Then the following can happen: 1. The teacher already has a normal Edumaps account. 2. The teacher opens Edumaps via the external platform. 3. Edumaps technically **cannot** recognize that both accesses belong to the same person. 4. A second account is created or a link must be confirmed. This is not an error, but a required protection mechanism. Login via SSO (process) | When a school uses Edumaps via an external platform (such as Vidis, IServ, Edupool, Bildungsmediathek NRW, …), users log in through that platform. The process is roughly: 1. The user is on the external platform and clicks the “Edumaps” button or tile. 2. The external platform sends the user to Edumaps and both servers confirm the identity. 3. Edumaps receives the necessary user data. 4. Edumaps checks whether a matching account already exists. 5. The user is signed in or must confirm a link. **Important:** Edumaps does not determine identity based on the name alone. Names are not unique enough. > Every platform has its own identifiers! Why names are not enough | A name alone is not enough to safely merge accounts. Reasons: - several people can have the same name - names can be written differently - first name and last name can be reversed - umlauts or special characters can differ - an account may already be connected to another identity **Example:** Two people are named “Max Müller.” Edumaps must not automatically decide which account belongs to which SSO access. Account linking as a security step | If Edumaps detects a possible connection, an account linking page may appear. This means: - Edumaps checks whether the external access belongs to an existing account. - The user must confirm that it is the correct account. - For normal accounts, additional confirmation may be required. **Important:** This page is not an error. It prevents a third-party external login from being accidentally linked to the wrong Edumaps account. Shared devices | In schools, computers, tablets, or browsers are sometimes used by several people. Risk: - Teacher A is still logged in to Edumaps. - Teacher B then opens Edumaps via SSO. - Without protection, the wrong account could be linked. That is why Edumaps must be especially careful with account linking. **Recommendation:** Always log out after use on shared devices. Typical signs | A duplicate account probably exists if a user reports: - “My maps have disappeared.” - “I’m logged in via SSO, but I can’t see anything anymore.” - “I suddenly have a new empty account.” - “I can’t find my old folders.” - “My name appears twice in user management.” **Check:** Are there two similar accounts in user management with the same or a similar name? Manual account and another SSO account | The most common case: 1. An admin manually created the teacher. 2. The teacher is already working with this account. 3. Later, the teacher uses the SSO of an external platform. 4. Edumaps creates or detects a separate SSO access. Then two accesses exist: - old manual account with content - new SSO account with platform login The goal is usually to merge both properly. **Example: Ms. Müller has two accounts** 1. The admin created Ms. Müller manually – her maps are stored there. 2. Later, she logs in for the first time via the Bildungsmediathek. This creates a second, empty SSO account. 3. She reports: “My maps are gone.” **Solution:** In {Merge accounts}{https://www.edumaps.de/users/merge}, choose the empty SSO account as the future login and merge the old manual account with the content into it. After that, she logs in via the Bildungsmediathek and finds her maps again. What admins should check | Before merging, admins should check: - Which account contains the important maps? - Which account contains uploads? - Which account will be used for login in the future? - Is one of the accounts an SSO account? - Has the user confirmed which account is meant? **Attention:** Do not delete anything first. Check first, then merge or clean up. Not every similar name is a duplicate account | Similar names do not automatically mean it is the same person. Examples: - two teachers with the same last name - a student and a teacher with a similar name - old test accounts - accounts without names or dummy accounts **Principle:** Only merge accounts if the identity has been clearly confirmed. When should accounts be merged? | Accounts should be merged if it is clear that: - both accounts belong to the same person - one account contains important content - the other account is the future login access - the user has confirmed the assignment **Typical goal:** The user logs in via SSO in the future and still finds all previous maps and content. What can be transferred? | When merging, content and assignments can be transferred from the old account to the target account. Depending on the system function, this may include: - own maps - folders - uploads - shared content - bookings or assignments - other user data **Important:** Check beforehand which account should remain. Basic process for admins | Typical process: 1. Open {User management}{https://www.edumaps.de/users/list} and then the page {“Merge accounts”}{https://www.edumaps.de/users/merge}. 2. Determine which account contains the content. 3. Determine which account will be used in the future. 4. Select both accounts accordingly in the dropdowns and check again. 5. Perform the merge. 6. Inform the user to log in again. 7. Have the result checked. > **Attention:** A merge cannot be undone. Great care is required. Which account should remain? | Usually, the account that will be used for future login should remain. With SSO, this is often the external platform account. Questions to help decide: - How will the person log in in the future? - Which account is connected to SSO? - Where is the important content stored? - Is one account just an empty duplicate account? **Goal:** One clean main account with all important content and the correct future login method. Invite teachers instead of creating them again | If teachers already have an Edumaps account but are not yet assigned to your school, you can invite them instead of creating them again. Advantages: - existing content is preserved - fewer duplicate accounts - cleaner school assignment - less support effort **Recommendation:** Before creating an account manually, check whether the teacher already has an account. Inform users before introducing SSO | If a school switches to SSO, teachers should be informed in advance. Short message to the teaching staff: - use the external platform for login in the future - do not create new accounts in parallel - if maps are missing, do not start over, but contact the admin - check carefully during account linking > Tell your users that there is an {SSO connector}{https://www.edumaps.de/user/sso-connect}. Here, SSO can be linked to an already existing account. **Goal:** Users should not accidentally continue working in the wrong or empty account. Do not use test accounts permanently | Test accounts are practical for training sessions, but they should not be used permanently as personal work accounts. Problem: - later there is no real identity - SSO linking becomes more difficult - content is stored in anonymous accounts - school assignment is unclear **Recommendation:** Clean up test accounts after training sessions or clearly separate them from real user accounts. Check user management regularly | Admins should regularly check the {user list}{https://www.edumaps.de/users/list}. Pay attention to: - duplicate names - empty or almost empty accounts - accounts without a clear role - teachers without school assignment - old test accounts - users who no longer belong to the school **Tip:** After major SSO changes, it is worth specifically checking for duplicate accounts. Why automatic merging would be dangerous | Automatic merging based only on names can be risky. Possible consequences: - content ends up with the wrong user - a third-party SSO access is linked incorrectly - data protection problems arise - a user gets access to someone else’s maps That is why confirmation and admin review are important. When should support be contacted? | Contact support if: - it is unclear which account is the correct one - important content is missing - several similar accounts exist - an SSO account seems to be linked incorrectly - content is missing after a merge - a school is currently switching to SSO **Please include:** name of the school, affected user, description of the login method, and if possible no passwords. What users can do themselves | Users can help by: - logging out on shared devices - not mixing multiple login methods - not immediately creating new maps when content is missing - telling the admin which login method they used - providing screenshots of error messages **Key point:** Clarify first, then continue working. Is the account linking message during first-time SSO use an error? | The account linking page is not an error, but a security step. It appears when Edumaps wants to assign an external login to an existing account and must ensure that both really belong to the same person. This protects users and schools from incorrect links. The security step only appears if there is already an active login on Edumaps when SSO is used. Can an empty SSO account be deleted? | That depends on the case. If an empty SSO account was created by accident, the following should first be checked: - Does it really belong to the same person? - Should it be the future login account? - Does content need to be transferred from an old account? Merging is often better than deleting directly. What is the next step? | After SSO and duplicate accounts, the next key admin topic is: {Tutorial: Sharing, permissions and “My School”}{https://www.edumaps.de/1135/1/y4e16np2wb4g/nqyuq9u7e4l5} There, admins learn: - how to share maps and folders securely - when links make sense - when classes or groups are better - how “My School” can be used as an internal school portal ContentsOverviewUnderstanding SSOIdentifying duplicate accountsMerging accountsAvoiding duplicate accountsSecurity and supportFAQ and next step
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Chapter 4: Sharing and Publishing Maps & Folders (My Sch…edumaps embed:https://www.edumaps.de/1132/1/kbh20fr8ldnl#b9002 | 📑 Table of Contents | {#Start tutorial in full view}{!#start} ~Contents~ Goal of this pinboard | This pinboard explains how admins can share maps and folders effectively and how the {My School}{https://www.edumaps.de/maps/school} area can be used. After this pinboard, you will know: - when a sharing link is enough - when classes, groups, or individual users are better - what read permission and edit permission mean - how password protection is used - how “My School” works as an internal school portal - which sharing method fits which situation **Basic idea:** Not everything should be distributed via open links. For internal school content, targeted sharing is often better. !#start Share or publish? | Two different actions that are often confused: **Share** = grant access specifically to certain people, classes, or via link. The content otherwise remains private. **Publish** = the content appears under **“My School”** and is visible to everyone at the school. > Important: A folder shared via link is **not yet** published. Only “My School” makes it visible school-wide. The three most important questions before sharing | Before sharing a map or folder, clarify three questions: 1. **Who should get access?** - public - teaching staff - individual class - individual teacher - student group 2. **What should these people be allowed to do?** - view only - edit - add content 3. **How sensitive is the content?** - publicly harmless - internal to the school - personal data - only for certain people The answers determine the right sharing method. Comparison of sharing methods | ||| Situation | Recommendation || Public material | Read link || Material for teaching staff | Share to group or “My School” || Material for a class | Share to class || Collaborative editing | targeted edit permission || Sensitive content | account requirement, targeted sharing, if needed password || School-wide information | “My School” **Rule of thumb:** The more sensitive the content, the more targeted the sharing should be. Typical admin tasks | Admins often support schools with these tasks: - creating folders for subject conferences - providing a school-wide map for a project day - sharing collections of materials for teachers - sharing folders for staff groups for collaboration - giving students access to teaching materials - setting password protection for special content - structuring “My School” This pinboard shows the basic logic behind it. Read link | A read link allows other people to view a map or folder. Suitable for: - public material - parent information without sensitive data - sample maps - freely accessible teaching materials - quick sharing with external people **Important:** Anyone who knows the link can access the content (even anonymously). Therefore, do not use read links for sensitive or personal content. Edit link | An edit link allows other people to change content. Suitable for: - short collaborative work phases - workshops - temporary collections - working groups without fixed accounts **Caution:** An edit link is powerful. Anyone with the link can edit content. Use it consciously and not for permanently sensitive school areas. When links make sense | Links make sense when: - access should be quick - no account assignment is needed - content is public or non-critical - external people are involved - material should only be read Links are less suitable when: - only certain people should have access - editing permissions are granted permanently - personal data is included - the school wants to use clear user groups Check link shares regularly | Admins should occasionally check which maps or folders are accessible via link. Questions to check: - Is the link still needed? - Is the content still current? - Is the public link still harmless? - Are there edit links that are no longer needed? - Should it instead be shared specifically with users? **Tip:** For permanent internal school materials, “My School” is often better than an individual link. > If access to a map whose link has already been publicly shared should be prevented, go to the map settings and click “Regenerate map link” under “Protect”. New links will then be generated for this map, and the old links will no longer be valid. Share with individual users | You can share maps or folders specifically with individual users. Suitable for: - collaboration with a specific teacher - sharing with the school admin or subject lead - targeted feedback - more confidential content **Advantage:** Access is tied to the account and not just to a link that can be forwarded. Share with classes | If students are organized into classes, content can be shared directly with a class. Suitable for: - teaching materials - weekly plan - project map - homework overview - learning paths **Advantage:** New or existing students in the class receive the appropriate access through their class assignment. Share with groups or project groups | In addition to classes, groups or project groups can also be used. Suitable for: - clubs - project weeks - subject groups - support groups - staff working groups - temporary course groups **Tip:** Groups are helpful when participants do not correspond exactly to one class. Notifications and findability | When content is shared specifically with users, they should be able to find it again later. Make sure to: - use understandable map titles - name folders meaningfully - not share too many individual maps without structure - collect important content in suitable folders - use “My School” for school-wide content **Rule of thumb:** Sharing is not just access, but also orientation. Read permission | With read permission, users can view content but not change it. Suitable for: - finished teaching materials - information for students - parent information - school-wide notices - collections of materials **Recommendation:** If people do not need to change anything, only grant read permission. Edit permission | With edit permissions, users can change content. Suitable for: - joint planning - subject conference material - collaborative collections - project work - staff folders **Caution:** Edit permissions should be granted specifically. Too many editors quickly lead to unwanted changes. Typical permission mistakes | Common mistakes: - sending an edit link instead of a read link - sharing a map publicly even though it should only be internal - too many people have edit permissions - old edit permissions remain active - content is copied multiple times instead of being maintained together **Tip:** If there are problems, first check: Who has access and with which permission? Permissions matrix | ||| Need | Suitable permission || View only | Read permission || Maintain content together | Edit permissions || Students should see tasks | Read permission or targeted task function || Teaching staff should add material | Edit permission for teachers or group || Show a public example | Read link || Collect together briefly | temporary edit link **Principle:** As much access as necessary, as little edit permission as possible. What is `My School`? | **My School** is a school-wide area in which important content can be provided for the school. Suitable for: - information for the teaching staff - school-wide collections of materials - subject conference folders - project days - training documents - internal organization **Advantage:** Content is not scattered across individual accounts, but stored in one central place. Difference from your own area | Your own area belongs to an individual user. The {My School}{https://www.edumaps.de/maps/school} page belongs to the school structure. ||| Own area | My School || personal maps and folders | school-wide content || organized by the user | organized for the school || good for your own preparation | good for teaching staff and school organization || not automatically a school portal | central shared area **Recommendation:** Permanent school materials belong more in “My School” than in private folders of individual teachers. Publish content in “My School” | Typical process: 1. Prepare the folder or map 2. Give the title a clear name 3. Check the content 4. Set publication for “My School” (in the map/folder settings) 5. Test access from a teacher's perspective 6. Inform the teaching staff **Tip:** Use clear folder names such as `Subject Conferences`, `Project Days`, `Training`, `School Organization`. Editing in `My School` | For some content, teachers should only read; for other content, they should collaborate. Examples: - School information: usually read-only - Subject conference folder: edit permission for the subject group - Project day: edit permission for the planning team - Collection of materials: edit permission for teaching staff or group **Important:** Grant edit permissions accurately by group and person, and review them regularly. When password protection makes sense | A password can be an additional layer of protection. Useful for: - time-limited work areas - externally shared content - more sensitive materials - training documents only for participants - maps that should not be freely forwarded **Important:** Password protection does not replace proper permission management for personal or internal school data. Password protection for maps and folders | If a map or folder should be protected, a password can be set. Recommendations: - do not use a trivial password - share the password separately from the link - change the password later if needed - remove protection when it is no longer needed - for sensitive content, additionally use account-based sharing **Rule of thumb:** Link plus password is better than just a link, but targeted account sharing is often even cleaner. Sensitive content | For sensitive content, admins should be especially careful. This includes, for example: - personal student data - internal minutes - non-public school documents - materials with confidential comments - content intended only for certain groups **Recommendation:** If possible, do not work with open links for such content. Regular permission review | At least at the beginning of the school year and after larger projects, the following should be checked: - Which folders are public? - Where are there edit links? - Who has edit permissions? - Are old project groups still authorized? - Is school-wide content in the correct area? - Are there private folders that actually belong in “My School”? **Tip:** Permission maintenance is part of the admin routine. Example: German subject conference | Goal: The German department collects materials and minutes. Recommended structure: - Create folder `German Subject Conference` - In the folder settings, set “Publish” to “My School”, so all students and teachers have read access to the folder - German teachers should receive edit permissions; for this, a separate folder share via “Share to group” is necessary (choose edit permissions there). Create the group “German Subject Conference Teachers” beforehand. - Within the folder, subfolders can be created for year levels or additional topics - Do not issue open edit links. **Benefit:** The materials remain easy to find school-wide and are not tied to a single teacher. Example: Project day | Goal: Collect information and work progress for a project day. Possible structure: - Map `Project Day 2026` - Columns for organization, groups, material, process - Edit permission for the planning team - Read permission for the teaching staff - later publication for students or parents under “My School” only with reviewed content **Tip:** Work internally during planning, then share a cleaned-up read-only version afterwards. Example: Staff portal | Goal: Use “My School” as the central start page for teachers. Possible areas: - Current information - Subject conferences - Training - School organization - Templates - Media and devices - Help with Edumaps **Recommendation:** A few clear main folders are better than many small individual maps. Checklist before sharing | Before each share, briefly check: - [ ] Who should receive access? - [ ] Is read permission enough? - [ ] Is edit permission really necessary? - [ ] Does it contain personal data? - [ ] Is a link secure enough? - [ ] Should the map be shared instead with a class, group, or user? - [ ] Does the content belong in “My School”? - [ ] Is a password needed? **Rule of thumb:** First clarify the target group, then set the sharing method. Which is more secure: link or account sharing? | For public or non-critical content, a link is practical. For internal school or more sensitive content, account sharing is better because access is tied to specific users, classes, or groups. **Recommendation:** Public material via link, internal content via targeted sharing. Can teachers collaborate in “My School”? | Yes, if they receive suitable edit permissions. > If you selected “My School” under “Publish”, you will find a checkbox “Teachers may edit map”. If this is activated, all teachers have edit permissions for this map. Students, however, only have read permissions. It should be clear: - Who may read? - Who may edit? - Who is responsible for the structure? - Which content is binding? **Tip:** For large areas, assign clear responsibilities, for example subject lead or project team. What is the next step? | After permissions management and “My School”, the next topic is: {Chapter 5: Folder Structure for Schools}{https://www.edumaps.de/1136/1/u19mvqczdz16/lofyhfj9k0ao} ContentsOverviewSharing via linkSharing with accountsReading or editingMy SchoolPassword protection and securityPractical examplesFAQ and next step
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Chapter 5: Folder Structure for Schoolsedumaps embed:https://www.edumaps.de/1132/1/kbh20fr8ldnl#b9002 | 📑 Table of Contents | {#Start tutorial in full view}{!#start} ~Contents~ Goal of This Pinboard | This pinboard helps school admins build a sensible folder structure for the school. After this pinboard, you will know: - how folders and subfolders are used - which structure is practical for schools - how subject conferences and projects are organized - when a map is better than a folder - how to avoid uncontrolled growth **Basic idea:** A good folder structure makes important information easier to find. !#start Why Structure Is Important | Without a clear structure, many individual maps quickly emerge that are difficult to find later. A good structure helps with: - teaching materials - subject conferences - projects - training courses - school organization - media and device lending - information for the teaching staff **Goal:** Teachers should be able to find content without having to search for a long time. Folder or Map? | Use **folders** if you want to collect several maps by topic. Use **maps** if specific content, tasks, information, or materials should be presented. Examples: ||| Situation | Recommendation | || German department | Folder | || Collection of materials on fairy tales | Map | || Project day 2026 | Folder or map | || Schedule for project day | Map | || Training courses for teachers | Folder | Recommended Main Folders | For many schools, a simple main structure is suitable: - **Teaching Staff** - **Subject Areas** - **Classes and Year Groups** - **Projects and Events** - **Training** - **School Organization** - **Media and Technology** - **Templates and Examples** It is better to start with a few clear folders than with too many subfolders. Example: Subject Areas | A **Subject Areas** folder can contain subfolders such as: - German - Mathematics - English - Natural Sciences - Social Sciences - Art and Music - Sports - Languages - Computer Science Each subject folder can contain subject conference maps, collections of materials, or teaching examples. Example: School Organization | A **School Organization** folder can contain: - substitution information - project days - parents' evenings - internal training courses - media concept - data protection information - templates - checklists **Note:** Sensitive information should not simply be shared publicly via link. Example: Templates | A **Templates** folder saves a lot of time. Possible content: - template for a teaching unit - template for a project map - template for parent information - template for training - template for a subject conference - template for booking - template for lending Teachers can copy and adapt templates. Create a New Folder | Steps: 1. Open the **Maps and Folders** section and click {Folder}{https://www.edumaps.de/user/folders}. 2. If necessary, switch to the appropriate existing folder. 3. Create a new folder. 4. Give the folder a clear name. 5. Save the folder. **Tip:** Use understandable names instead of internal abbreviations. Using Subfolders Sensibly | Subfolders are helpful if an area would otherwise become too large. Example: - Subject Areas - German - Mathematics - English - Projects - Project day 2026 - School festival - Media week **Attention:** Too many levels make navigation more difficult. Moving Maps into Folders | If a map is in the wrong area, it can be moved to a suitable folder. Typical cases: - A private preparation should go into a subject folder. - A training map should go into the training folder. - A template should go into the templates folder. - A project map should go into the project folder. > Note: A map can be in any number of folders. In Edumaps, it is **linked**; it is not the physical map itself. Removing a map from a folder also does not delete the map, only the link. The same applies to folders inside folders. **Recommendation:** Tidy up regularly, especially after project phases. Naming Conventions | Consistent names help with finding things again. Good examples: - `German – Subject Conference 2026` - `Project Day 2026 – Schedule` - `Class 7a – Learning Materials` - `Training – AI in the Classroom` - `Template – Teaching Unit` Less helpful: - `New` - `Test` - `Material` - `Map 1` Subject Conference Folder | A separate folder is particularly useful for subject departments. Contents can include: - minutes - collections of materials - annual planning - assessment rubrics - links and media - shared teaching projects **Practical idea:** Each subject department gets a folder and a start map with the most important links. Project Groups | Project groups often need temporary workspaces. Examples: - media concept - school festival - project week - Erasmus project - digitalization team - exam preparation After completion, the folder can be moved to a results folder. Teaching Staff Area | A “Teaching Staff Area” folder can bundle central information. Possible contents: - homepage for teachers - training offers - internal guides - templates - frequent links - contacts - technical notes **Important:** Check in advance who is allowed to see and edit this area. Do Not Put Everything in One Folder | A single large collection folder quickly becomes confusing. Better: - a few clear main folders - thematic subfolders - descriptive names - templates separated from finished content - archive old projects **Key idea:** A good structure does not come from many folders, but from clear decisions. Archive Instead of Deleting | Not every old material has to be deleted. If necessary, create an **Archive** folder. Suitable for: - old project days - completed training courses - former annual plans - old templates This keeps active areas clear without losing content. Regular Maintenance | Plan fixed times to maintain the structure. Suitable times: - start of the school year - mid-year change - after project weeks - before major training courses - before the CSV school year change Check the following: - Are folders still up to date? - Are maps in the right area? - Is there duplicate content? - Are old test maps still necessary? Start Checklist | ☐ Define main folders for the school ☐ Create subject areas ☐ Create a templates folder ☐ Plan the teaching staff area ☐ Define project folders ☐ Define naming rules ☐ Clarify responsibilities ☐ Remove or archive old test content ☐ Test the structure with some teachers Typical Mistakes | Avoid these mistakes: - too many subfolders at the beginning - unclear names such as `Miscellaneous` - mixing private and school-wide content - granting editing rights too broadly - leaving test maps permanently visible - not defining responsibility for maintenance **Tip:** Start small and expand the structure as needed. Next Step | Once the folder structure is in place, check the sharing settings. These fit well: - {Chapter 4: Sharing and Publishing Maps & Folders (My School)}{https://www.edumaps.de/1135/1/y4e16np2wb4g/nqyuq9u7e4l5} - {Chapter 10: Search, Tags, and Large School Pinboards}{https://www.edumaps.de/1141/1/lvr9qypicbif/7z08qiljd93f} This keeps the structure not only neat, but also usable. **Next step:** {Chapter 6: Booking System for Courses, Parent-Teacher Meetings, and Training}{https://www.edumaps.de/1137/1/7x3v9759bih1/nok6uwt85ky2} ContentsOverviewBasic StructureCreating FoldersCollaborationKeeping Things OrganizedChecklist
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Chapter 6: Booking System for Courses, Parent-Teacher Confer…edumaps embed:https://www.edumaps.de/1132/1/kbh20fr8ldnl#b9002 | 📑 Table of Contents | {#Start tutorial in full view}{!#start} ~Contents~ Purpose of this pinboard | This pinboard explains the {booking system}{https://www.edumaps.de/46/1/g37sttnaxh/5qw9iukm7n} in Edumaps. After this pinboard, you will know: - which situations bookings are suitable for - how to prepare a booking box - how to set date, time, and number of places - how participants register - how to manage participant lists - how to use CSV export and reminders **Typical scenarios:** training courses, {parent-teacher conferences}{https://www.edumaps.de/1054/1/7eki101kaq/g63s9vldb7}, project courses, club registrations, and workshops. !#start When is the booking system useful? | The booking system is useful when people need to register bindingly for appointments, courses, or offers. Examples: - internal school training - media center training - parent-teacher conference appointments - project courses - club selections - workshops - material introductions - consultation times **Advantage:** The participant list is created automatically. Basic principle | A booking in Edumaps is organized via a box. The box contains: - title of the offer - description - date and time - maximum number of participants - booking status - participant list Users see a booking button and can register if places are available. Create a booking map | First, create a map for the purpose of the booking. Examples of map titles: - `Training at the Media Center` - `Parent-Teacher Conference 2026` - `Project Week – Course Selection` - `Clubs School Year 2026` - `Internal School Workshops` **Tip:** One map can contain several booking boxes. Create a booking box | Create a separate box for each offer. The box should contain: - clear title - short description - target group - location or online link - time period - preparation notes - contact person **Example:** `Workshop: Edumaps for Beginners` Activate booking | Activate the booking function for the box. To do this, open the box settings, click on "Bookings and Calendar," and select "Booking System." Then check: - Is the correct date entered? - Is the time correct? - Is the number of participants correct? - Is the description understandable? - Is it clear who may participate? **Important:** If possible, test the view once from the user perspective. Set date and time | Enter the appointment so that users can clearly recognize when the event takes place. Pay attention to: - date - start time - end time or duration in the text - location - online participation, if available **Example:** `Tuesday, June 23, 2026, 2:00–3:30 PM` Limit the number of participants | For many offers, a limit is useful. Examples: - workshop with 20 places - parent conference slot with 1 place - project course with 15 places - device introduction with 8 places When the maximum number of participants is reached, additional users can no longer register normally. Unlimited places | Not every booking needs a fixed limit. Unlimited places are suitable for: - information events - large online training courses - lectures - school-wide briefings - open question sessions **Note:** Even with unlimited places, a participant list is created. Booking deadline | In Edumaps, start times can be set for courses, but there is no freely selectable booking deadline. The booking closes automatically **1 hour** after the course begins. This allows latecomers to still register. A course that started more than one hour ago can no longer be booked. **Close earlier?** - **Note it in the text:** If you want to define a different booking deadline, write the desired deadline in the box content, e.g. "Registration until 1 day before." This is a note, not a technical lock. - **Technically lock it:** If booking should no longer be possible, edit the box and click on "Full protection" under "Protect." After that, booking is no longer possible (the box remains visible). Multiple appointments | If there are multiple appointments, create multiple boxes. Example: - `Workshop A – Monday 2:00 PM` - `Workshop B – Tuesday 2:00 PM` - `Workshop C – Wednesday 2:00 PM` This keeps each participant list clear. What does the participant see? | Participants see the information about the offer in the box and a booking button. Depending on the settings, they see: - title - description - appointment - available places - booking button - their own booking After registration, the booking also appears in the personal area under {"My Bookings"}{https://www.edumaps.de/user/bookings} and can be found directly in the user's own {user calendar}{https://www.edumaps.de/user/calendar}. Make a booking | **Process for users:** 1. Open the map. 2. Find the appropriate booking box. 3. Read the information. 4. Click the booking button. 5. Confirm the booking. 6. Check the booking in the {personal area}{https://www.edumaps.de/user/bookings}. **Tip:** See also {Booking System Tutorial}{https://www.edumaps.de/1046/1/mtp976esa8/ee2qawxllh}. **Book with an account or by email** A booking is possible in two ways: - **With an account:** Logged-in users book with one click. The booking appears under "My Bookings" and in the personal calendar, they receive the reminder and, after the course ends, the certificate of participation in their personal area. - **By email:** People without an Edumaps account – for example parents or external participants – enter their name and email address. An account is created automatically in the process. Only then are later cancellation, the reminder before the course starts, sending the certificate of participation, and other Edumaps functions possible. My bookings | Users can find their own bookings in the {personal area}{https://www.edumaps.de/user/bookings}. There they can see: - booked offers - appointments - status - possibly later certificates of participation This is especially helpful when a person has booked multiple events. Remove participants | The map owner (admin) can remove participants from a booking at any time. This is necessary in cases of: - incorrect bookings - cancellations - duplicate bookings - incorrectly assigned users - limited places **Note:** Carefully document important changes for official training courses. Inform the person removed from the booking. View participant list | In the booking box, you can open the participant list. To do this, click on the counter. The list helps with: - attendance control - room planning - preparation of materials - communication with participants - follow-up **Practice:** Print the list as an attendance sheet for in-person events or export it as CSV. Copy participant data | Participant data can be copied for organizational purposes. Possible uses: - prepare email distribution lists - create attendance sheets - transfer participants to other systems - internal evaluation **Data protection:** Use the data only for the purpose of the event. Use the CSV export. **Tip:** All participants from all boxes on the map can be exported at once. Click on "Export map" and select "Participants of all bookings (csv)." CSV export | CSV export is practical when the participant list is to be processed further. Possible uses: - spreadsheets - mail merges - attendance lists - statistics - documentation **Tip:** Export the final list shortly after the event starts. Reminders | Reminders help reduce no-shows. Every registered participant receives a reminder email for the booked course 24 hours before the course starts. **Tip:** The description text should also clearly state what participants need to bring or prepare. Example: Parent-teacher conference | If, for example, you need individual time slots for a {parent-teacher conference}{https://www.edumaps.de/1054/1/7eki101kaq/g63s9vldb7}, enter them in the box titles. Example: - `14:00–14:20` - `14:20–14:40` - `14:40–15:00` Set the start time for each box. Each box receives a participant limit of: **1 place**. **Note:** For many teachers, a clear folder or column structure may be necessary. Example: Training course | A training box should contain: - topic - target group - date and time - location or video link - maximum places - requirements - contact person After the event, the participant list can be exported or used for certificates of participation. Example: Project course | For a project week, each project group can have its own booking box. Content of the box: - project title - short description - grade level - maximum number of participants - required materials - supervising teacher This allows students to select projects directly. Check before publishing | ☐ Map title is clear ☐ Each booking box has a clear title ☐ Date and time are correct ☐ Number of participants is correct ☐ Description is understandable ☐ Target group is named ☐ Location or online link is provided ☐ Test booking has been checked ☐ Participant list can be found Typical mistakes | Avoid these mistakes: - unclear titles such as `Appointment 1` - missing time - incorrect maximum number of participants - multiple appointments in a single box - no target group stated - map link not shared correctly - booking not tested from the user perspective Next step | If bookings are used for training courses, the next topic is especially important: {Chapter 7: Automatically create certificates of participation}{https://www.edumaps.de/1138/1/xhhbh8jom7jp/u3r0nx8hxel2} It explains how personalized certificates are created from booked events. ContentsOverviewPrepare bookingPlaces and rulesParticipantsAdministrationPractical examplesChecklist
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Chapter 7: Automatically Create Certificates of Participatio…edumaps embed:https://www.edumaps.de/1132/1/kbh20fr8ldnl#b9002 | 📑 Table of Contents | {#Start tutorial in full view}{!#start} ~Contents~ Goal of This Pinboard | This pinboard explains how certificates of participation are prepared and generated in Edumaps. After this pinboard, you will know: - which prerequisites are necessary - why the letterhead is important - how bookings and certificates are connected - how participants receive their certificate - which mistakes you should avoid **Benefit:** Many certificates can be created without manual individual work. This can save you many hours of work. !#start When Is This Useful? | Certificates of participation are especially useful for: - training courses - media center events - in-house teacher training - workshops - online courses - certificate events - introductions to devices or platforms **Practical benefit:** Instead of writing each certificate individually, Edumaps can use the booking data and provide them automatically - without additional effort. Basic Principle | Certificates of participation are linked to the booking system. The process is: 1. Prepare the {letterhead}{https://www.edumaps.de/docs?template}. 2. Create the event as a booking. 3. Participants register. 4. The event takes place. 5. One hour after the start, the booking closes automatically; the "Finish" button appears. 6. Finish the course manually. 7. Certificates are provided automatically. **Important:** The data should be checked before the course is completed. Set Up the Letterhead | The {letterhead}{https://www.edumaps.de/docs?template} should be set up before the first event. It typically contains: - name of the school or institution - address - contact address - telephone number - website - possibly a logo or additional information **Note:** The letterhead ensures that certificates look official and consistent. Use the Booking System | Certificates of participation generally require an event with a {booking}{https://www.edumaps.de/46/1/g37sttnaxh/5qw9iukm7n}. The booking provides: - participants - event title - date - booking status - assignment to the course Without clean booking data, incomplete or incorrect certificates may be created later. Check Participant Data | Check the participant list before completing the event. Pay attention to: - correct names - no test accounts - no duplicate bookings - correct participants - removed cancellations **Tip:** Remove incorrect bookings before creating the certificates. Give the Event a Clear Name | The event title will later appear on the certificate. Good titles: - `Training: Edumaps for Admins` - `Workshop: AI Language Courses with Edumaps` - `Introduction to the Lending System` Unfavorable titles: - `Test` - `Course 1` - `New Box` Write the Box Content Clearly | The booking box should contain clear information. Recommended details: - topic - target group - learning objective - date and time - venue - presenter or contact person - requirements **Tip:** Anything that will later be relevant on the certificate should already be clearly named in the event. Clarify Participation Conditions | Edumaps does not automatically check attendance – every registered participant receives a certificate after the course is finished. Therefore, remove non-participants before finishing. Also define internally when a certificate will be awarded. Possible rules: - participation in the entire event - minimum attendance - successful participation - manual review by the organizer **Important:** Edumaps organizes the certificate. The professional decision about participation lies with the school or institution. Run a Test | Run a test before the first real training session. Test the following: - create a booking - book test participants - check the participant list - complete the course - display the certificate - check email or retrieval This helps you identify missing information early. After the Event | After the event, first check the participant list. Questions: - Who was actually present? - Do participants need to be removed? - Are any people missing? - Are the names and data correct? - Is the event title correct? Only after that should the event be completed. Finish the Course | When the event is completed, the course can be finished. The final participant data is then used. **Warning:** Do not finish the course too early if changes to the participant list are still necessary. Provide Certificates | One hour after the course begins, a "Finish" button appears on the box. Click it and the course will be finished. This locks the box and all participants receive an email with a link to their personalized certificate of participation. Participants receive: - a notification - access via their personal area - the option to download **Practice:** Tell participants where they can find their certificate. Where Can Participants Find the Certificate? | Participants can find certificates in the area of their {bookings}{https://www.edumaps.de/user/bookings?cert}. There they can see: - booked events - completed courses - available certificates **Note:** The exact process should be briefly explained in the event or final email. What to Do If a Certificate Is Missing? | If a certificate is missing, check the following: - Was the person actually registered? - Has the course already been finished? - Is the person logged in with the correct account? - Was the person accidentally removed from the participant list? - Is there a duplicate account? For duplicate accounts, {Chapter 3}{https://www.edumaps.de/1134/1/g0vuh2badnof/57pq7b0qqfom} may help. Wrong Name on the Certificate | If a name appears incorrectly, the cause is usually the user account. Check: - first name and last name - account used - duplicate account - dummy account Correct the account data if possible before the final completion. Check Official Information | Regularly check whether the information in the letterhead is up to date. Especially important: - school name - address - email address - telephone number - contact person - logo or institution details **Tip:** Check the letterhead before each larger training series. Observe Data Protection | Participant data is personal data. Please note: - do not share participant lists unnecessarily - store CSV files securely - make certificates accessible only to authorized persons - delete old exports regularly - use only necessary data **Principle:** As little data as possible, as much as necessary. Internal Responsibility | Define who is responsible for certificates. Possible roles: - organizer - school admin - media center - training management - secretariat **Recommendation:** One person checks the participant list before certificates are generated. Before the Course | ☐ Letterhead set up ☐ Event title is clear ☐ Booking box filled in correctly ☐ Date and time checked ☐ Target group named ☐ Number of participants defined ☐ Test booking completed ☐ Responsibility clarified After the Course | ☐ Participant list opened ☐ Attendance checked ☐ Incorrect bookings removed ☐ Names checked ☐ Event title checked ☐ Course finished ☐ Certificates checked ☐ Participants informed about retrieval Typical Mistakes | Avoid these mistakes: - letterhead not set up - event is only called `Test` - course is finished before checking - incorrect participants remain in the list - participants use duplicate accounts - CSV export is stored insecurely **Rule of thumb:** First check, then complete. ContentsOverviewPrerequisitesPreparationComplete the CourseParticipant ViewQuality and Data ProtectionChecklist
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Chapter 8: Padlet Import to Edumapsedumaps embed:https://www.edumaps.de/1132/1/kbh20fr8ldnl#b9002 | 📑 Table of Contents | {#Start tutorial in full view}{!#start} ~Contents~ Goal of This Pinboard | This pinboard explains how existing Padlets can be transferred to Edumaps. After this pinboard, you will know: - when the import makes sense - how to prepare a Padlet - which sharing setting is required - how the import works - what should be checked after the import - which errors occur frequently **Goal:** Existing materials should not have to be recreated. !#start When Does Padlet Import Make Sense? | The import makes sense if schools or teachers want to switch from Padlet to Edumaps. Typical cases: - transfer existing teaching collections - back up material collections - continue using old Padlets - prepare for a data protection transition - reduce the workload for colleagues during the changeover **Important:** After the import, permissions and content should be checked again in Edumaps. What Will Be Transferred? | Depending on the content, different elements will be transferred. Typical content: - texts - links - images - files - structure of the pinboard - individual posts **Note:** Very large files, external content, or special functions may have limitations and must be checked after the import. Open Padlet | First, open the Padlet that is to be imported. Check: - Is it the correct Padlet? - Is all content up to date? - Are there duplicate or old posts? - Does it contain sensitive data? - Should everything really be transferred? **Tip:** Clean up the Padlet before importing if it contains many old test posts. Prepare Sharing | For the import to be possible, Edumaps must be granted access to the Padlet. To do this, the Padlet is usually shared for the Edumaps import. Make sure to: - choose the correct role - not assign view-only access if more is required - review the sharing settings again after the import **Important:** Only import content for which you have the necessary rights. Grant Edumaps Access | Add Edumaps access in Padlet for the import. Typical process: 1. Open the Padlet. 2. Open the share or sharing menu. 3. Add the Edumaps address as a collaborator via email service(at)edumaps.de. 4. Select the required role **"Admin"**. 5. Save the changes. **Note:** If your school has special data protection requirements, coordinate the process internally. Copy Link | Copy the link to the Padlet. Make sure to: - copy the full URL - not use shortened or internal links - select the correct Padlet - test the access The link will then be needed for the import in Edumaps. Start Import | In Edumaps, open the {Padlet import function}{https://www.edumaps.de/padlet-import}. Process: 1. Log in to Edumaps. 2. Click **"Create map"** and then choose **"Import"**. 3. In the import dialog, select **"Padlet pinboard"**. 4. Paste the Padlet link. 5. Start the import. 6. Wait for the result. **Note:** Importing large Padlets may take longer. Alternative: Import with Developer Key | For your own **padlet.org domain** or self-hosted Padlets, inviting service@edumaps.de does not work. In that case, use your own developer key: 1. Open the developer settings in the Padlet dashboard, for example at `example.padlet.org/dashboard/settings/developers`. 2. Click **"Generate API key"**. 3. Copy the Padlet API key. 4. Enter the key in the Edumaps import dialog in the **"Padlet developer key"** field. 5. Paste the link to your Padlet above and click **"Import"**. > **Note:** You only need the developer key for padlet.org domains or self-hosted instances. For normal padlet.com pinboards, inviting Edumaps as a collaborator/administrator is sufficient (see the previous steps). Find the Imported Map | After the import, a new map is created in Edumaps. Check: - title of the imported map - number of contents - columns or structure - media and files - links - display on different devices **Recommendation:** Rename the map clearly after the import. Do Not Start the Import Twice | Do not start the same import multiple times in direct succession. Otherwise, this may result in: - duplicate maps - duplicate content - unclear versions - confusion among colleagues If something is missing, first check the imported map and only repeat the import deliberately. Check Content | After the import, all content should be reviewed. Check especially: - Are texts complete? - Do all links work? - Are images displayed? - Are files available? - Are videos accessible? - Are columns and order correct? **Important:** An import does not replace a content quality check. After the Import | Check the following after the import: - Who is allowed to see the map? - Who is allowed to edit it? - Should the map be moved into a school folder? - Should it appear under **"My School"**? - Is a password required? **Recommendation:** First review imported maps internally and only then share them. Assign Folder | Place the imported map in the appropriate folder. Examples: - German department - project week - training courses - templates - staff - teaching materials This ensures the map remains easy to find later. Adjust Title and Description | After the import, the title often needs to be adjusted. Good titles: - `German – Fairy Tale Materials Grade 5` - `Project Week 2026 – Offers` - `Training – Digital Pinboards` If needed, add a short introduction box: - What is it about? - Who is the map intended for? - How should it be used? Import Does Not Work | If the import does not work, first check: - Is the Padlet link correct? - Does Edumaps have access? - Has the Padlet been deleted or made private? - Was the correct role assigned? - Does the Padlet contain very large files? - For a padlet.org domain: Was the developer key entered correctly? If the error remains, contact support with the link and a short description. In any case, send the exact error message as a screenshot. Media Missing | If media are missing, there may be various causes. Possible reasons: - file is too large - file is no longer accessible - external source blocks access - rights are missing in the original system - video is hosted on a platform with access restrictions Check missing media individually and add them manually if necessary. Structure Looks Different | Padlet and Edumaps are not structured identically. After the import, it may be necessary to: - rename columns - move boxes - correct the order - add introduction boxes - remove old notes **Goal:** The imported map should be easy to use in Edumaps, not just transferred technically. Sensitive Content | Check before and after the import whether sensitive content is present. Examples: - names of students - private photos - personal comments - assessments - internal information If such content is no longer needed, remove it before sharing further. Inform Colleagues | A short internal guide helps during the transition. Explain: - why importing is being done - who is allowed to import - where imported maps should be moved - how permissions are set - who helps with questions **Tip:** Collect successful imported examples in a templates folder. Define Quality Standards | Set a minimum standard for imported maps. Example: - clear title - suitable folder assignment - introduction box available - links checked - permissions checked - old Padlet notes removed - sensitive data checked This makes the transition look clean and professional. Check Padlet Sharing After Import | After a successful import, the Padlet sharing settings should be reviewed again. Questions: - Does Edumaps still need access? - Should the Padlet be archived? - Should the Padlet sharing be removed? - Are there school requirements for deletion? **Note:** The import is only one step in the transition process. Before the Import | ☐ Opened the correct Padlet ☐ Checked the content ☐ Checked sensitive data ☐ Granted Edumaps access ☐ Copied the full link ☐ Clarified responsibilities ☐ Chosen a suitable import time After the Import | ☐ Opened the imported map ☐ Adjusted the title ☐ Checked the content ☐ Checked the media ☐ Tested the links ☐ Reset the permissions ☐ Moved the map to the appropriate folder ☐ Checked the old Padlet sharing Typical Errors | Avoid these errors: - copying the wrong link - not granting Edumaps access - starting the import multiple times - not checking permissions after the import - passing on sensitive data without checking - leaving the imported map in the wrong folder **Rule of thumb:** Import, check, organize, then share. ContentsOverviewPreparation in PadletImport in EdumapsPost-ProcessingError CasesOrganizing the TransitionChecklist
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Chapter 9: Lending system for devices and materialsedumaps embed:https://www.edumaps.de/1132/1/kbh20fr8ldnl#b9002 | 📑 Table of Contents | {#Start tutorial in full view}{!#start} ~Contents~ Goal of this pinboard | This pinboard explains how the {lending system}{https://www.edumaps.de/1055/1/pec424hul6/wenurto5ez} can be used in Edumaps. After this pinboard, you will know: - which items can be lent out - how a lending map is structured - how rental items are set up - how reservations work - how blocked days and calendar views help - how loan slips can be used **Typical use:** iPad cases, projectors, cameras, robotics sets, experimental materials, and media center devices. !#start When is the lending system useful? | The lending system is useful when items need to be reserved or borrowed for a certain period of time. Examples: - iPad cases - laptop carts - projectors - cameras - microphones - robotics cases - experiment boxes - book crates - VR headsets - media center materials **Advantage:** Reservation, overview, and documentation are all in one place. Basic principle | A lending item is displayed in a box. The box contains: - name of the item - description - availability - reservation calendar - usage notes - lending conditions - if applicable, loan slip One map can contain several lending items. Create a lending map | First, create a map for the lending area. Examples: - `School media lending` - `Media center device lending` - `Reserve iPad cases` - `Robotics and technology lending` - `Borrow experimental materials` **Tip:** Use columns for categories, for example tablets, projectors, audio, robotics. Define categories | Good categorization makes lending clearer. Possible columns: - tablets and laptops - presentation technology - audio and video - robotics and coding - natural sciences - other materials **Recommendation:** Choose categories that match your school's inventory. Create an introductory box | Place a short introductory box at the beginning of the map. Content: - Who is allowed to borrow? - How does the reservation work? - Where does pickup take place? - How does the return process work? - Who is the contact person? - Which rules apply? This way, basic questions do not need to be repeated in every item box. Lending item as a box | Create a separate box for each lendable item. The box should contain: - item name - short description - quantity or scope - accessories - pickup location - return note - contact person - terms of use **Example:** `iPad case no. 1: 16 iPads with charging cables` Write a good description | A good description reduces follow-up questions. Example: **iPad case no. 1** 16 iPads with charging cables, transport case, and quick guide. Suitable for teaching projects, research, presentations, and collaborative work. **Pickup:** Media room 1 **Return:** fully charged and with accessories List accessories | List accessories directly in the box. Examples: - charging cables - adapters - remote control - bag - manual - tripod - microphone - spare batteries **Tip:** An accessory list helps with return and inspection. Usage rules | Usage rules should be short and clear. Examples: - handle devices carefully - report damage immediately - return all accessories completely - return devices charged - reservation only for school purposes - return at the agreed time **Note:** The clearer the rules, the fewer conflicts arise later. Enable reservation | Open the box settings. Click on `Bookings and calendar` and activate the `lending system`. In the settings, you can select the initial view, the blocked days after each lending process, in week view the time span of a day, bookable time slots, and whether school periods should be used instead of clock times. Then check: - Is the calendar visible? - Is the item named correctly? - Are reservations possible? - Are the rules understandable? - Does a test reservation work? **Recommendation:** Test the process before publishing. Select time period | Users select the desired lending period in the calendar. Activate the initial view (month, week, or day) in the box settings. Depending on the item, the following may make sense: - single lesson period (week view) - full day (month view) - several days (month view) - full week (month view) - project period (week view) **Tip:** In week and day view, you can define the **reservation duration** under `Bookable time slots` in minutes (e.g. for 2 hours = enter 120 minutes). Calendar views | Calendar views help keep an overview. Useful are: - month view for long-term planning - week view for the school week - day view for many short loans **In practice:** For iPad cases, the week view is often especially helpful. Blocked days | You can define blocked days in the settings. Blocked days prevent reservations for the specified number of days after a successful loan. Suitable for: - maintenance - inventory - repair - internal use - transport days **Example:** A robotics case was borrowed and returned. Two days are needed to sort the parts again and prepare the case. If you want to block individual calendar days (e.g. a fixed maintenance date), simply book this period yourself as admin. Then other users will no longer be able to reserve that period. Keep track of all loans | Admins can check and manage reservations centrally. For this purpose, the {All rental items}{https://www.edumaps.de/user/rentals} page is available. It lists all active rental items across all your maps. The overview shows: - who borrowed the item - which period is booked - which item is affected - whether overlaps occur - when return is planned **Tip:** Check upcoming loans regularly, especially before school holidays. The {dashboard}{https://www.edumaps.de/dashboard} also shows you when loans are coming up. A user's loans | For questions, it is helpful to see the loans of a specific user. Click on the reservation in the calendar or in the timeline ({All rental items}{https://www.edumaps.de/user/rentals}). Typical questions: - Which devices has the teacher reserved? - Are there multiple open loans? - When is the return? - Which reservation is causing a conflict? This allows problems to be clarified quickly. Change or remove reservation | Reservations sometimes need to be adjusted. You can do this directly in the calendar (click on the loan, then edit) or under {“All rental items”}{https://www.edumaps.de/user/rentals}. Reasons: - date postponed - device defective - incorrect period - double booking - user canceled - item is needed internally **Note:** Be sure to inform affected users if a reservation is changed. Loan slip | A loan slip can document the handover. You can open it by clicking on the loan in the calendar and then selecting `Loan slip` in the dialog. The loan slip contains: - user's name and email - item - period - accessories - return note (optionally defined in the letterhead or in the box content) - signature or confirmation **In practice:** Especially useful for expensive devices or media center lending. Example: iPad case | Box title: `iPad case no. 1` Content: - 16 iPads - charging cables and transport case - pickup in the media room - return fully charged - reservation possible by day - contact person: school IT **Tip:** Add a checklist for return and accessories. Example: projector | Box title: `Mobile projector` Content: - projector with HDMI cable - remote control - power cable - transport bag - suitable for classrooms without fixed technology - return on the same day **Note:** List accessories especially carefully. Example: robotics case | Box title: `Robotics case – grades 5 to 8` Content: - robotics sets - manual - accessory box - suitable for group work - reservation possible by week - introduction recommended **In practice:** Link directly to an introductory map or manual. Before publishing | ☐ Lending map created ☐ Categories defined ☐ Introductory box created ☐ Item boxes created ☐ Accessories described ☐ Rules formulated ☐ Reservation function tested ☐ Blocked days checked ☐ Contact person named Regular maintenance | ☐ Mark defective devices ☐ Enter maintenance days ☐ Check old reservations ☐ Update accessory lists ☐ Check pickup location ☐ Monitor return process ☐ Add new devices ☐ Remove items that are no longer available Typical mistakes | Avoid these mistakes: - mixing several devices unclearly in one box - not listing accessories - not naming a return rule - forgetting blocked days - skipping the test reservation - not naming a contact person - leaving defective devices bookable **Rule of thumb:** A good description prevents a bad return. Next step | The more devices, items, and maps are created at your school, the more important fast retrieval becomes. That is exactly what the next chapter is about. {Chapter 10: Structuring Search, Tags, and Large School Pinboards}{https://www.edumaps.de/1141/1/lvr9qypicbif/7z08qiljd93f} There you will learn how to quickly find individual devices or materials using content and box search – such as by device number – and how to keep large school pinboards organized with tags. ContentsOverviewPreparing the lending mapCreate itemsReservationAdministrationPractical examplesChecklist
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Chapter 10: Structuring Search, Tags, and Large School Pinbo…edumaps embed:https://www.edumaps.de/1132/1/kbh20fr8ldnl#b9002 | 📑 Table of Contents | {#Start tutorial in full view}{!#start} ~Contents~ Goal of this pinboard | This pinboard shows how large Edumaps areas can remain easy to find and clearly organized. After this pinboard, you will know: - when search helps - when **tags** are useful - how large maps are structured - how boxes can be found again more easily - how teaching staff can maintain collections of materials > {Tags}{https://www.edumaps.de/1100/1/qom3b15q28/swpwzxd9cy} are keywords used to mark content so that it can later be found or filtered more easily. In Edumaps, there are two types: tags for an **entire map** and tags for individual **boxes**. The section "Using tags" shows how tags are written in each case. **Goal:** A lot of content should remain usable without users losing track. !#start Problem with large collections | Over time, school Edumaps areas grow significantly. Typical problems: - too many maps - too many boxes - unclear titles - duplicate materials - old content next to current content - missing keywords - long search times **Solution:** Use clear titles, good folders, search, and tags together. Search, tags, or folders? | Use the tools differently: ||| Tool | Good for || Folders | permanent structure || Search | quickly finding known terms || Tags | thematic filters within large collections || clear titles | orientation at first glance **Recommendation:** Do not solve everything with tags. A basic structure remains important.Search in folders | Searching in {folders}{https://www.edumaps.de/user/folders} helps you find maps or content more quickly. Useful for: - large subject areas - many project maps - old training courses - collections of materials - staff folders **Tip:** Good titles significantly improve search quality. You can also find basic tutorials on folders {here}{https://www.edumaps.de/folder/1004/1/mtpjedbr82/jq573vl9a9}.Search in maps | In large maps, box search can help you find individual boxes again. To do this, click the search zoom icon at the top right. Examples: - inventory or device number (e.g. device no. 35651) - name of a teacher - technical term - topic - class - material type - event While typing the search term, the boxes are filtered and the search term is highlighted in green within the boxes. **Practice:** In very large maps, also use tags or tables of contents. Search across an entire folder | You can search not only within a map, but across **all boxes in all maps of a folder**. This is helpful if you do not know which map contains the content. Typical cases: - find a device number in the entire lending folder - search for a material across a subject area - track down a term across all project maps This means you do not have to open each map individually. **Tip:** You can also search on the "My Maps" page for a box in all your maps. Simply enter the search term in the search field. Choose search terms deliberately | To make content findable, important terms should appear in the title or text. Example: Instead of: `Material` Better: `Mathematics – Fractions – Grade 6` Instead of: `Info` Better: `Parents' Evening – Media Use – Grade 7` **Key idea:** If nobody names it, nobody will find it later. Keep old content findable | Old content does not always have to be deleted. Better: - move it to archive folders - add the year to the title - note the status in the box - mark old versions Examples: - `Project Week 2025 – Archive` - `Edumaps Training – March 2026` - `Old template – do not use anymore` What are tags? | Tags are keywords that can be used to mark content by topic. Tags are always written in lowercase and without spaces. Hyphens are allowed. In Edumaps, you assign tags in two places (with different notation): **1. Map tags:** Enter these tags in the map settings under "Tags" in the input field – **without a hash symbol**. This tags the entire map. Examples: `german`, `grade-5`, `training` **2. Box tags:** Write these tags **with a hash symbol** directly in the box content or the box title. This tags an individual box. Examples: `#homework`, `#video`, `#grade7` Tags are especially helpful when content should belong to several categories at the same time. When tags make sense | Tags make sense when a rigid folder structure is not enough. Examples: - A box belongs to German and Grade 6. - A material fits AI, media education, and training. - A person is an English teacher and media coordinator. - A project affects several year groups. **Advantage:** One piece of content can have several keywords. Define tag rules | Set simple rules so tags do not become chaotic. Recommendations: - use only a few main tags - standardize the spelling - avoid similar duplicates - write year groups consistently - name subjects consistently - tidy up tags regularly **Example:** Do not use `math`, `mathematics`, and `maths` at the same time. **Tip:** With an admin account, you can define tags for your teachers. Go to the {"My Account"}{https://www.edumaps.de/user/account} page and enter "Suggested tags" there. These tags will then be shown to teachers as suggestions. Example tags for schools | The following examples are map tags (without a hash). Possible tag groups: - **Subjects:** german, mathematics, english, biology - **Year groups:** grade-5, grade-6, upper-school - **Format:** video, worksheet, presentation, link - **Target group:** teachers, students, parents - **Topic:** ai, media-education, exam, project - **Status:** template, draft, archive Plan large maps | Large maps should be planned deliberately. Questions before setting them up: - Who uses the map? - How much content will go into it? - Which columns does the map need? - Are there recurring categories? - Are tags needed? - Who maintains the map? **Tip:** Plan the structure first, then add a lot of content. Name columns meaningfully | Column titles should provide orientation. Good examples: - Introduction - Materials - Tasks - Examples - Templates - Dates - FAQ - Archive Less helpful: - Column 1 - Miscellaneous - New - General Use an introduction box | Place an introduction box at the beginning of large maps. It should explain: - the goal of the map - the target group - the structure - important tags - maintenance notes - contact persons **Benefit:** New users understand more quickly how the map is intended to work. **Tip:** Also create a box "📑 Table of Contents" as the first box on the map. In the box editor, you can add an automatic table of contents via "Modules" and then choose "Table of Contents". Archive column | An archive column can reduce the load on large maps. Suitable for: - old dates - completed tasks - earlier versions - no longer current notes - completed project phases **Note:** If the archive becomes too large, move old content to a separate archive map. Introduce the staff | A map for the staff can use tags. See example: https://www.edumaps.de/1212/1/ywmw0cujf7/nqqohuvte2 Our Staff – Teachers in Profile Examples: - Subject: `german`, `english`, `mathematics` - Role: `class-teacher`, `media`, `counseling` - Area: `secondary-level-1`, `upper-school` This allows parents to find contact persons more quickly. Collection of materials | A subject material collection can combine tags. Examples for boxes: - `Fractions – Explainer Video – Grade 6` - `Fairy Tales – Writing Task – Grade 5` - `Simple Past – Exercise – Grade 7` Tags: - `subject` - `grade` - `material-type` - `competency-area` Training area | A training area can become filterable by topic. Tags: - `admin` - `beginners` - `ai-module` - `booking-system` - `lending` - `data-protection` - `teaching` **Practice:** This helps new teachers find suitable introductory materials more quickly. Responsibilities | Large collections need maintenance. Clarify: - Who may add content? - Who checks old content? - Who maintains tags? - Who archives completed topics? - Who decides on structural changes? **Recommendation:** Each large area should have at least one responsible person. Tidy up regularly | Plan regular maintenance points. Suitable times: - start of the school year - change of semester - end of a project phase - before training series - after larger imports When doing so, check titles, tags, old content, and responsibilities. Avoid duplicates | Duplicate content makes collections confusing. Avoid: - uploading the same file multiple times - several maps with the same purpose - similar tags - old and new versions without labeling **Tip:** Better one good central map than five half-finished parallel maps. Structure check | ☐ Map has a clear purpose ☐ Columns are clearly named ☐ Introduction box available ☐ important terms appear in the title ☐ Tags are consistent ☐ Archive area available ☐ Responsibility is clarified ☐ old content is checked regularly Tag check | ☐ few main tags defined ☐ subjects named consistently ☐ year groups written consistently ☐ no duplicates such as `Math` and `Mathematics` ☐ material types are clear ☐ status tags used when needed ☐ tags checked regularly Next step | **Goes well together with** If your structure grows and content should remain easy to find, combine this pinboard with: - {Chapter 4: Sharing and Publishing Maps & Folders (My School)}{https://www.edumaps.de/135/1/0z6sjd527289/ybkftqwo8wt2} - {Chapter 5: Folder Structure for Schools}{https://www.edumaps.de/1136/1/u19mvqczdz16/lofyhfj9k0ao} **Next step** Next tutorial: {Chapter 11: Admin FAQ from Training Sessions}{https://www.edumaps.de/1142/1/slvgy1ly540x/jyk55pyndunc} ContentsOverviewUsing searchUsing tagsLarge mapsPractical examplesMaintenanceChecklist
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Chapter 11: Admin FAQ from Training Sessionsedumaps embed:https://www.edumaps.de/1132/1/kbh20fr8ldnl#b9002 | 📑 Table of Contents | {#Start tutorial in full view}{!#start} ~Contents~ Purpose of This Pinboard | This pinboard collects common admin questions from training sessions and school onboarding. It helps provide quick answers about: - admin menu - user management - CSV import - SSO and duplicate accounts - permissions and sharing - bookings - lending - Padlet import **Use:** This pinboard can serve as a first support contact point for school admins. !#start How This FAQ Can Be Used | Use this FAQ as: - internal admin help - a supplement to training sessions - a reference for media centers - a link for new school admins - a collection of typical support questions **Tip:** Add school-specific answers in your own boxes or copy suitable questions into your school map. Quick Orientation | The series “Edumaps for Admins” includes 12 chapters. If needed, open the appropriate one directly: 1. {Admin Menu and First Accounts}{https://www.edumaps.de/1132/1/kbh20fr8ldnl/8f05ip0l4ejb} 2. {CSV Import and School Year Change}{https://www.edumaps.de/1133/1/ph3rivxfdiuc/cap4evh0xh09} 3. {Single Sign-On (SSO) and Duplicate Accounts}{https://www.edumaps.de/1134/1/g0vuh2badnof/57pq7b0qqfom} 4. {Sharing and Publishing (My School)}{https://www.edumaps.de/1135/1/y4e16np2wb4g/nqyuq9u7e4l5} 5. {Folder Structure for Schools}{https://www.edumaps.de/1136/1/u19mvqczdz16/lofyhfj9k0ao} 6. {Booking System (Courses, Parent-Teacher Conference Days)}{https://www.edumaps.de/1137/1/7x3v9759bih1/nok6uwt85ky2} 7. {Create Certificates of Participation}{https://www.edumaps.de/1138/1/xhhbh8jom7jp/u3r0nx8hxel2} 8. {Padlet Import}{https://www.edumaps.de/1139/1/a0e08072rdtm/0iq9v296hvfs} 9. {Lending System for Devices and Materials}{https://www.edumaps.de/1140/1/o8gnutdb8wip/uxtepeysdw8v} 10. {Search, Tags and Large Pinboards}{https://www.edumaps.de/1141/1/lvr9qypicbif/7z08qiljd93f} 11. {Admin FAQ from Training Sessions}{https://www.edumaps.de/1142/1/slvgy1ly540x/jyk55pyndunc} 12. {Practical Examples for School Organization}{https://www.edumaps.de/1143/1/tro310ism7ch/jxog9sba7zvy} Why Don’t I See Any Admin Functions? | Possible reasons: - You are logged in with the wrong account. - Your account has not yet been enabled as an admin. - The school assignment is missing. - You are using a regular teacher account. First check {My Account}{https://www.edumaps.de/user/account}. If no admin role is shown there, the admin role for the account must be checked. Where Can I Find the Data Processing Agreement? | Admins can find the {Data Processing Agreement}{https://www.edumaps.de/legal/avv} in the account area. There, the school-related information is completed and the agreement is confirmed. **Important:** This step should be completed early, before Edumaps is widely used with teachers and students. What Is the Letterhead For? | The {letterhead}{https://www.edumaps.de/docs?template} is used for automatically generated documents. It is especially important for: - certificates of participation - training sessions - courses - official documents of the school or institution Check the name, address, and contact details carefully. Do I Have to Use Real Email Addresses? | Not always. For students, accounts can also be created with dummy email addresses if no school email addresses are available. Real email addresses are useful for: - teachers - SSO use - password reset - official communication Dummy addresses are practical for prepared student access. What Are Accounts Without Names? | Accounts without names are prepared access accounts. Suitable for: - test accounts - training sessions - quick student onboarding - anonymous starter accounts - adding names later After creation, login passes or the CSV file should be saved immediately. Why Can’t I See Passwords Later? | Initial passwords are not stored visibly for security reasons. The server only stores a long cryptic sequence of numbers and characters using an algorithm. This means the password cannot be recovered. Therefore: - download the CSV file immediately - print or save login passes immediately - store access data securely If access data is lost, new passwords must be set. When Should I Delete Users? | Users should only be deleted or removed if it is clear what should happen to their content. Check beforehand: - Does the user have their own maps? - Does the account really belong to the school? - Is it a duplicate account? - Should the user only be removed from the school? - Are there legal retention obligations? If in doubt, remove or deactivate first—do not delete too quickly. Do I Have to Upload All Students in the CSV Import? | That depends on the goal. For individual new students, a small CSV with only the new people is sufficient. For a clean school year transition, a complete current list is often more useful. **Recommendation:** Before larger imports, check the existing structure and define a clear import strategy. What Happens If Email Addresses Change? | If an email address has changed, it must be clearly identifiable which existing account should be updated. Check especially: - first name and last name - class - previous email - new email - possible duplicate accounts In unclear cases, it is better to check manually. What Do I Do If Names Are Identical? | Identical names can occur in some cases. Check additional identifiers: - class - email address - username - note in the account, if used **Important:** Do not merge blindly if two people have the same name. Are Classes Created Automatically? | If the CSV file contains a class column, classes can be created or updated automatically during import. Make sure spelling is consistent: - `7a` instead of alternating between `7A`, `Class 7a`, `7 a` - no typos - no unnecessary spaces Consistent class names avoid duplicates. Why Do Duplicate Accounts Occur? | Duplicate accounts often occur when a user was first created manually and later another account is created via SSO. Typical causes: - different email addresses - SSO provides a different identifier - user logs in via another platform - old account was not yet connected {Chapter 3}{https://www.edumaps.de/1134/1/g0vuh2badnof/57pq7b0qqfom} explains how to handle such cases safely. What Does Merging Accounts Mean? | When merging, two accounts are combined into one meaningful target account. The goal is usually to: - keep content - keep the correct login - remove the duplicate account - avoid confusion Beforehand, it should be checked which account should be used in the future. Can I Simply Merge Any Account? | No. Before merging, it must be clear that both accounts belong to the same person. Check: - name - email address - school - SSO access - existing content - last login If unsure, do not merge—clarify first. Which Single Sign-Ons Work with Edumaps? | Depending on the federal state and context, Edumaps can be used via different single sign-ons (SSO) if access has been configured accordingly. A list of all available integrations can be found {here}{https://www.edumaps.de/faq#a244000}. Important: - Users must log in using the correct route. - Existing manual accounts can cause duplicate accounts. - In case of problems, it must be checked which account is being used. For specific login problems, account data and the login route should be checked. **Note:** If two different platforms are used for SSO, multiple duplicate accounts can also occur. Share by Link or Share with a Class? | A link is quick, but less targeted. Sharing with a class/group or user is better if access should be controlled. ||| Situation | Recommendation || public information | read-only link || staff only | targeted sharing || class works with map | share with class || sensitive content | account requirement and targeted permissions Read Permission or Edit Permission? | Read permission means: users can view content. Edit permission means: users can change content. Edit permissions should only be granted if collaborative editing is actually intended. **Tip:** If unsure, grant read permission first. What Is My School? | The {“My School” page}{https://www.edumaps.de/maps/school} is a school-wide area for central content. Suitable for: - information for staff - material collections - school projects - templates - internal tutorials Always check which users are allowed to see or edit the content. Students and teachers have access to “My School”. Can I Password-Protect Maps? | Yes, maps and folders can also be additionally protected if needed. Password protection is useful for: - time-limited access - semi-public materials - additional security requirements For sensitive content, targeted sharing with accounts is usually better than a widely shared password. What Do I Use the Booking System For? | The booking system is suitable for: - training sessions - parent-teacher conferences - project courses - club registrations - workshops - counseling appointments It automatically creates participant lists and makes organization easier. How Are Certificates of Participation Created? | Certificates of participation are connected to bookings and completed events. Important elements are: - correct letterhead - clearly defined event - checked participant list - course completion Details can be found in {Chapter 7}{https://www.edumaps.de/1138/1/xhhbh8jom7jp/u3r0nx8hxel2}. What Is the Lending System For? | The {lending system}{https://www.edumaps.de/1140/1/o8gnutdb8wip/uxtepeysdw8v} is intended for reservable items. Examples: - iPad cases - projectors - cameras - robotics sets - experiment materials - media center devices Each item should be clearly described and provided with rules. Can I Manage Payments or Invoices? | If payments, sales, or PayPal are to be used, the specific use case must be checked. For schools, the following are usually more important: - booking - participant list - certificate of participation - lending - documentation Invoice or payment processes should be reviewed separately from an organizational and legal perspective. How Do I Import Padlets? | The typical process is: 1. Open Padlet. 2. Grant Edumaps access. 3. Copy the Padlet link. 4. Start the import in Edumaps. 5. Check the imported map. 6. Reassign permissions. 7. Move the map to the appropriate folder. Details can be found in {Chapter 8}{https://www.edumaps.de/1139/1/a0e08072rdtm/0iq9v296hvfs}. What Should I Tell Support? | Specific information helps in support cases. Useful details are: - affected school - username or email address - link to the map - exact error message - screenshot - login route, for example SSO or username - time of the problem The more precise the information, the faster help can be provided. What Should I Check Myself First? | Before contacting support, check: - Am I in the correct account? - Do I have admin rights? - Is the correct school assigned? - Is the map shared correctly? - Is the user using the correct login route? - Is there a duplicate account? - Are permissions or password protection active? ContentsOverviewAdmin and AccountAccountsCSV and ClassesSSO and Duplicate AccountsSharing and PermissionsBookings and LendingImport and Support
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Chapter 12: Practical Examples for School Organizationedumaps embed:https://www.edumaps.de/1132/1/kbh20fr8ldnl#b9002 | 📑 Table of Contents | {#Start tutorial in full view}{!#start} ~Contents~ Goal of This Pinboard | This pinboard shows concrete practical examples of how schools can use Edumaps for organizational purposes. After this pinboard, you will have template ideas for: - staff portal - subject conferences - project days - training courses - parent evenings - media lending - start of the school year - onboarding new teachers **Goal:** Admins should not only know the functions, but also directly see meaningful usage scenarios. !#start How to Use These Examples | The examples can serve as templates. Possible uses: - recreate them as a map - copy individual boxes - adapt the structure to your own school - show examples in training sessions - inspire the admin team **Tip:** Start with a small scenario and gradually expand usage. Selection Criterion | First, choose a scenario that solves a real problem. Good starting points: - bundle information for staff - make training courses bookable - organize device lending - collect subject materials - coordinate a project day **Not ideal:** Using Edumaps only as storage without a clear structure. Practical Example: Staff Portal | A central map for staff can serve as a start page. Column idea: - Current updates - Dates - Important links - Templates - Training courses - Contacts - FAQ **Benefit:** Teachers can find key information in one place. >> Open and copy this template https://www.edumaps.de/1144/1/8531onzgbokn/3rj7djk7cubn Template: Staff Portal Boxes for the Staff Portal | Possible boxes: - Weekly information - Link to the substitution plan - Internal school forms - Media concept - Training offers - School IT contacts - Data protection notes - Edumaps tutorials - frequently asked questions **Tip:** Archive old weekly information regularly. Practical Example: New Teachers | An onboarding map for new teachers saves many individual conversations. Contents: - access to Edumaps - important school folders - digital tools - contacts - copy templates - subject areas - booking devices - internal processes **Benefit:** New teachers receive a clear starting point. >> Open and copy this template https://www.edumaps.de/1145/1/mrd1o10ou4yq/3p9psj3iivah Template: Onboarding New Teachers Practical Example: Subject Conference Folder | Each subject department gets its own folder. Example structure: - Start map - Minutes - Annual planning - Teaching materials - Assessment - Exams - Templates - Archive **Tip:** A start map explains what is located where. Start Map of a Subject Department | A subject department start map can include: - current dates - resolutions - material collections - curricula - assessment rubrics - links - contacts - archive notes **Advantage:** New and existing teachers can find their way around more quickly. >> Open and copy this template https://www.edumaps.de/1146/1/4yul6kzwoouz/85g2s5c7uki2 Template: Department Committee (Overall Portal) Practical Example: Shared Material Collection | A material collection can be structured by grade level or topic. Column idea: - Grade 5 - Grade 6 - Grade 7 - Grade 8 - Exam preparation - Templates - Links Add tags for material type and competency area. >> Open and copy this template https://www.edumaps.de/1119/1/u5tfrw2zhv/tfas14nooo Template: Material Library for Schools Practical Example: Project Day | A project day map can represent the entire organization. Column idea: - Overview - Project offers - Rooms - Groups - Material - Schedule - Results - FAQ **Additional option:** Project offers can be connected to the booking system. >> Open and copy this template https://www.edumaps.de/1147/1/6v72wb50xlqm/8engrvp5aftn Template: Project Day Make Project Offers Bookable | Each project can be created as its own booking box. Content: - project title - description - supervising teacher - grade level - maximum number of participants - material - room Students or teachers can then register directly. Practical Example: School Festival | A school festival map can bundle tasks and information. Column idea: - Planning - Booths - Helpers - Rooms - Technology - Schedule - Public relations - Follow-up **Tip:** Use an archive column for completed tasks. Practical Example: Training Portal | A training portal can bundle all internal and external offers. Column idea: - Current offers - Getting started with Edumaps - AI and teaching - Data protection - Media education - Recordings - Certificates of participation **Benefit:** Teachers can find training courses and materials centrally. Training with Booking | A training box should include: - title - target group - learning objectives - date and time - location or video link - maximum places - presenter - certificate of participation After the event, the participant list can be checked and the course can be completed. Practical Example: Self-Paced Course | A map can also serve as a self-paced course. Column idea: - Introduction - Step 1 - Step 2 - Exercises - Examples - Completion - FAQ **Suitable for:** Edumaps introduction, AI features, data protection basics, or media education. Practical Example: Parent Evening | A parent evening map can bundle information before and after the event. Contents: - topic - agenda - presentation - important links - FAQ - contact - materials for download **Note:** Set permissions carefully if external parents receive access. >> Open and copy this template https://www.edumaps.de/1149/1/g5omi2rhyc0a/v939f3vl36sz Template: Parent Meeting Practical Example: Class Start Page | A class start page can provide orientation for students. Contents: - weekly plan - important links - tasks - dates - materials - rules - contacts **Tip:** Define clear rules for collaborative work. Practical Example: Exam Preparation | An exam preparation map can bundle materials. Column idea: - Overview - Topic list - Explanations - Exercises - Solutions - Schedule - Questions **Benefit:** Students can find everything in one place and work independently. Practical Example: Media Lending | A media lending map organizes reservable devices. Column idea: - Tablets - Projectors - Audio - Cameras - Robotics - Experimental materials - Rules Each item gets its own lending box with description and reservation. >> Open and copy this template https://www.edumaps.de/1148/1/grqcj490ms2y/ec25ne3oh1uf Template: Media Lending Practical Example: School IT Help | A school IT map can collect frequent technical questions. Boxes: - Wi-Fi access - reset password - Edumaps login - SSO notes - device lending - contacts - support form **Benefit:** Fewer recurring individual inquiries. Practical Example: Digital Tools | A map for digital tools can explain which services the school uses. Contents: - Edumaps - learning platform - email - video conference - file storage - data protection rules - support channels **Tip:** Separate roles clearly: teachers, students, parents. First Useful School Map | If you are just getting started, choose a simple first project. Good starter projects: - staff portal - training overview - subject department folder - media lending - project day - onboarding new teachers **Recommendation:** Do not start all scenarios at the same time. Create a Pilot Group | A small pilot group makes getting started easier. Suitable participants are: - admin - media coordinators - one subject department - school IT - training management - interested teachers The pilot group tests structure, permissions, and clarity. Success Criteria | After a few weeks, check: - Can teachers find the content? - Are fewer questions being asked by email? - Are permissions set correctly? - Is the map being maintained? - Are responsibilities clearly assigned? - Which boxes are used frequently? **Goal:** Edumaps should reduce work, not create new disorder. Template Check | ☐ selected a real school problem ☐ target group is clear ☐ map title is unambiguous ☐ columns are named meaningfully ☐ introduction box is available ☐ permissions checked ☐ responsibility clarified ☐ pilot group involved ☐ maintenance date defined What to Implement First? | Priority for many schools: 1. staff portal 2. subject conference structure 3. training bookings 4. media lending 5. project day 6. onboarding new teachers 7. parent evening information **Tip:** Start where the benefit is immediately visible. Matching Subject Chapters | Combine these practical examples with the matching subject chapters: - {Folder Structure: Chapter 5}{https://www.edumaps.de/1136/1/u19mvqczdz16/lofyhfj9k0ao} - {Bookings: Chapter 6}{https://www.edumaps.de/1137/1/7x3v9759bih1/nok6uwt85ky2} - {Certificates of Participation: Chapter 7}{https://www.edumaps.de/1138/1/xhhbh8jom7jp/u3r0nx8hxel2} - {Lending: Chapter 9}{https://www.edumaps.de/1140/1/o8gnutdb8wip/uxtepeysdw8v} - {Search and Tags: Chapter 10}{https://www.edumaps.de/1141/1/lvr9qypicbif/7z08qiljd93f} This turns ideas directly into implementable Edumaps structures. 💖 Congratulations. You have now completed all the admin basics. ContentsOverviewStaffSubject ConferencesProjectsTraining CoursesParents and StudentsMedia and TechnologyGetting Started and ExpansionChecklist