3.2 Tutorial: Rental System

✔️ With the rental system you can assign a calendar to each box, allowing your visitors to make reservations.
This is useful for:
- Rental of items and equipment
- Rental of spaces
- Booking of persons
✔️ The rental system is powerful and can save you a lot of time.

1

To activate the rental system for a box, open the box settings, click on “Calendar and Bookings”, and then select “Rental System”.
Option in Box Settings
Afterwards, a “Reserve me” button will appear on the box.
Reservation Button at the box
⚙ activate

2

By clicking on the reserve button, the calendar for the rental property is displayed.
Only the map owner (lender) can see the names of the borrowers in the calendar.
View for map owner with names
The person making the reservation sees other reservations as “booked” and their own reservations are highlighted in green.
View for the person making the reservation
⚙ names

3

By clicking on the reserve button, a calendar opens. There you will find a red button at the top right "Show all rental properties".
Button for the list of all rental properties
When you click on it, an overview of all rental properties on the map opens.
List of all rental properties on a map
This way, every user can see at a glance which devices are available on which days.
⚙ rental-items

4

The borrowers can view their reservations on the “My Bookings” page.
Overview of all reservations
Alternatively, each user can open their user calendar and find all bookings and reservations accumulated there.
⚙ reservations-borrower

5

The lender finds an overview of all their devices on the page “All Rentals”.
In the user menu, this page can be accessed via the entry “Rental System”.
User menu with link to the rental system
Page “All Rentals”
There, the rental objects can be sorted alphabetically or organized by maps. All maps that contain reservations are considered.
⚙ reservations-lender

6

As a lender, you can open "All Rental Objects" and create any reservation by clicking on the timeline.
Enter reservation as a lender
Here you can use the notes field to enter your own notes.
⚙ create

7

Reservations can be deleted on the page “My Bookings” if they have not yet started.
Delete option for borrowers
⚙ delete

8

On the “All Rentals” page, you can click on an appointment within the timeline. In the dialog, alongside the data, you will find a delete icon.
Deleting a Reservation
Alternatively, below the reservation calendar of the respective box, you will find a tabular listing of the reservations. You can also perform the deletion there.
Delete Option below Box Calendar
⚙ delete-lender

9

Open the "Timeline" of the reservations, then you can simply click on an appointment and you will see all the essential contact details of the borrower.
Contact details of the borrower
Alternatively, you can also find contact details below the calendar box, in the list of all reservations.
⚙ contact

10

The lender always receives a notification for reservations. This appears at the top right of the website.
Notification for Lender
Clicking on the notification icon opens the page of all Notifications. The new reservations are listed there.
Notifications page with list of new reservations
Please note that upon reloading the page, the new reservations will no longer be displayed.
⚙ notification

11

Click on an the reservation in the timeline ("All Rental Items"), and the following dialog will open with the reservation details:
Details of the Reservation
with Button for borrow slip
Click the "Show borrow slip" button, and the borrow slip for this reservation will open.
Borrow slip for Printing
You can print this borrow slip directly. It can be signed by the borrower when picking up the device.
Incidentally, all devices booked by the borrower are listed here. Click on one of the devices in the borrow slip, and it will be removed from the list (visually only).
⚙ borrowslip

12

You can make multiple devices bookable at once.
To do this, create a Map and enable the "Cumulative Reservation" option under "Extras".
Tip: You can create a central map with all devices (boxes) and create separate maps where you embed selected boxes. These boxes are also active in other maps and can be reserved.
When the user now opens a reservation calendar and clicks on the red button "Show all rental objects," a note appears indicating that the user can book all rental objects cumulatively.
Cumulative Booking
Now a separate line appears in the timeline, showing all the available days that can be cumulatively booked.
Timeline with Cumulative Display
⚙ cumulative

13

We recommend creating a separate admin account for rental purposes.
For example, if a kindergarten wants to borrow a device from you and does not have an account with Edumaps, create a "student account" within this admin account. Enter the name and optionally the email address.
Now you can borrow a device in the calendar using this account. You can also pass the login details to the kindergarten.
This way, you can keep track of who borrowed what and when.
This also allows you to correctly print loan slips based on the user.
⚙ nonregistered

14

FAQ:
- How can a user reserve multiple devices at once? The user who wants multiple devices must book them individually. Alternatively, the device renter can create a group of devices and rent them using a box.
- Setting blackout times: The device renter books times themselves, and these times are then not available for booking by users.
- How can the device number be noted? Simply enter the device number in the box title.
- How to completely deactivate rentals (e.g., during downtimes) without losing reservations? Simply hide the box from the map.
- How to delete all reservations at once? Disable the reservations option for the box and save the box.
- How to enter rental fees? Enter fees directly into the box content as text.
- Can the device renter send reservation requests? Reservations are made on a “User First” basis, meaning the user can directly reserve. Afterwards, the device renter can contact the user and make changes as needed.
⚙ faq