Logo

edumaps
FAQ - Häufige Fragen Freie Mediathek
de
DE
EN
ES
FR
IT
RU
Map exportieren

Chapter 10: Structuring Search, Tags, and Large School Pinboards

Edumaps

Overview

1

Goal of this pinboard

  • This pinboard shows how large Edumaps areas can remain easy to find and clearly organized.
  • After this pinboard, you will know:
    • when search helps
    • when tags are useful
    • how large maps are structured
    • how boxes can be found again more easily
    • how teaching staff can maintain collections of materials
  • Tags are keywords used to mark content so that it can later be found or filtered more easily. In Edumaps, there are two types: tags for an entire map and tags for individual boxes. The section "Using tags" shows how tags are written in each case.
  • Goal: A lot of content should remain usable without users losing track.
  • ⚙ start
0
2

Problem with large collections

  • Over time, school Edumaps areas grow significantly.
  • Typical problems:
    • too many maps
    • too many boxes
    • unclear titles
    • duplicate materials
    • old content next to current content
    • missing keywords
    • long search times
  • Solution: Use clear titles, good folders, search, and tags together.
0
3

Search, tags, or folders?

  • Use the tools differently:
  • ToolGood for
    Folderspermanent structure
    Searchquickly finding known terms
    Tagsthematic filters within large collections
    clear titlesorientation at first glance
  • Recommendation: Do not solve everything with tags. A basic structure remains important.
0

Using search

4

Search in folders

  • Searching in folders helps you find maps or content more quickly.
  • Useful for:
    • large subject areas
    • many project maps
    • old training courses
    • collections of materials
    • staff folders
  • Tip: Good titles significantly improve search quality.
  • You can also find basic tutorials on folders here.
0
5

Search in maps

  • In large maps, box search can help you find individual boxes again. To do this, click the search zoom icon at the top right.
  • Examples:
    • inventory or device number (e.g. device no. 35651)
    • name of a teacher
    • technical term
    • topic
    • class
    • material type
    • event
  • While typing the search term, the boxes are filtered and the search term is highlighted in green within the boxes.
  • Practice: In very large maps, also use tags or tables of contents.
0
6

Search across an entire folder

  • You can search not only within a map, but across all boxes in all maps of a folder. This is helpful if you do not know which map contains the content.
  • Typical cases:
    • find a device number in the entire lending folder
    • search for a material across a subject area
    • track down a term across all project maps
  • This means you do not have to open each map individually.
  • Tip: You can also search on the "My Maps" page for a box in all your maps. Simply enter the search term in the search field.
0
7

Choose search terms deliberately

  • To make content findable, important terms should appear in the title or text.
  • Example:
  • Instead of: Material
    Better: Mathematics – Fractions – Grade 6
  • Instead of: Info
    Better: Parents' Evening – Media Use – Grade 7
  • Key idea: If nobody names it, nobody will find it later.
0
8

Keep old content findable

  • Old content does not always have to be deleted.
  • Better:
    • move it to archive folders
    • add the year to the title
    • note the status in the box
    • mark old versions
  • Examples:
    • Project Week 2025 – Archive
    • Edumaps Training – March 2026
    • Old template – do not use anymore
0

Using tags

9

What are tags?

  • Tags are keywords that can be used to mark content by topic. Tags are always written in lowercase and without spaces. Hyphens are allowed.
  • In Edumaps, you assign tags in two places (with different notation):
  • 1. Map tags: Enter these tags in the map settings under "Tags" in the input field – without a hash symbol. This tags the entire map.
  • Examples: german, grade-5, training
  • 2. Box tags: Write these tags with a hash symbol directly in the box content or the box title. This tags an individual box.
  • Examples: #homework, #video, #grade7
  • Tags are especially helpful when content should belong to several categories at the same time.
0
10

When tags make sense

  • Tags make sense when a rigid folder structure is not enough.
  • Examples:
    • A box belongs to German and Grade 6.
    • A material fits AI, media education, and training.
    • A person is an English teacher and media coordinator.
    • A project affects several year groups.
  • Advantage: One piece of content can have several keywords.
0
11

Define tag rules

  • Set simple rules so tags do not become chaotic.
  • Recommendations:
    • use only a few main tags
    • standardize the spelling
    • avoid similar duplicates
    • write year groups consistently
    • name subjects consistently
    • tidy up tags regularly
  • Example: Do not use math, mathematics, and maths at the same time.
  • Tip: With an admin account, you can define tags for your teachers. Go to the "My Account" page and enter "Suggested tags" there. These tags will then be shown to teachers as suggestions.
0
12

Example tags for schools

  • The following examples are map tags (without a hash).
  • Possible tag groups:
    • Subjects: german, mathematics, english, biology
    • Year groups: grade-5, grade-6, upper-school
    • Format: video, worksheet, presentation, link
    • Target group: teachers, students, parents
    • Topic: ai, media-education, exam, project
    • Status: template, draft, archive
0

Large maps

13

Plan large maps

  • Large maps should be planned deliberately.
  • Questions before setting them up:
    • Who uses the map?
    • How much content will go into it?
    • Which columns does the map need?
    • Are there recurring categories?
    • Are tags needed?
    • Who maintains the map?
  • Tip: Plan the structure first, then add a lot of content.
0
14

Name columns meaningfully

  • Column titles should provide orientation.
  • Good examples:
    • Introduction
    • Materials
    • Tasks
    • Examples
    • Templates
    • Dates
    • FAQ
    • Archive
  • Less helpful:
    • Column 1
    • Miscellaneous
    • New
    • General
0
15

Use an introduction box

  • Place an introduction box at the beginning of large maps.
  • It should explain:
    • the goal of the map
    • the target group
    • the structure
    • important tags
    • maintenance notes
    • contact persons
  • Benefit: New users understand more quickly how the map is intended to work.
  • Tip: Also create a box "📑 Table of Contents" as the first box on the map. In the box editor, you can add an automatic table of contents via "Modules" and then choose "Table of Contents".
0
16

Archive column

  • An archive column can reduce the load on large maps.
  • Suitable for:
    • old dates
    • completed tasks
    • earlier versions
    • no longer current notes
    • completed project phases
  • Note: If the archive becomes too large, move old content to a separate archive map.
0

Practical examples

17

Introduce the staff

  • A map for the staff can use tags. See example:
  • Vorschaubild Our Staff – Teachers in Profile LINK
  • Examples:
    • Subject: german, english, mathematics
    • Role: class-teacher, media, counseling
    • Area: secondary-level-1, upper-school
  • This allows parents to find contact persons more quickly.
0
18

Collection of materials

  • A subject material collection can combine tags.
  • Examples for boxes:
    • Fractions – Explainer Video – Grade 6
    • Fairy Tales – Writing Task – Grade 5
    • Simple Past – Exercise – Grade 7
  • Tags:
    • subject
    • grade
    • material-type
    • competency-area
0
19

Training area

  • A training area can become filterable by topic.
  • Tags:
    • admin
    • beginners
    • ai-module
    • booking-system
    • lending
    • data-protection
    • teaching
  • Practice: This helps new teachers find suitable introductory materials more quickly.
0

Maintenance

20

Responsibilities

  • Large collections need maintenance.
  • Clarify:
    • Who may add content?
    • Who checks old content?
    • Who maintains tags?
    • Who archives completed topics?
    • Who decides on structural changes?
  • Recommendation: Each large area should have at least one responsible person.
0
21

Tidy up regularly

  • Plan regular maintenance points.
  • Suitable times:
    • start of the school year
    • change of semester
    • end of a project phase
    • before training series
    • after larger imports
  • When doing so, check titles, tags, old content, and responsibilities.
0
22

Avoid duplicates

  • Duplicate content makes collections confusing.
  • Avoid:
    • uploading the same file multiple times
    • several maps with the same purpose
    • similar tags
    • old and new versions without labeling
  • Tip: Better one good central map than five half-finished parallel maps.
0

Checklist

23

Structure check

  • ☐ Map has a clear purpose
    ☐ Columns are clearly named
    ☐ Introduction box available
    ☐ important terms appear in the title
    ☐ Tags are consistent
    ☐ Archive area available
    ☐ Responsibility is clarified
    ☐ old content is checked regularly
0
24

Tag check

  • ☐ few main tags defined
    ☐ subjects named consistently
    ☐ year groups written consistently
    ☐ no duplicates such as Math and Mathematics
    ☐ material types are clear
    ☐ status tags used when needed
    ☐ tags checked regularly
0
25

Next step

0