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2. Manage and share Maps & Folders

Edumaps Tutorials Edumaps

Alle access-rights (3)boxes (1)columns (1)copying (1)folders (2)help (1)sharing (7)tags (1)tutorials (11)

2.1 Sharing Maps with Links
edumaps
access-rights sharing tutorials
Map Sharing Dropdown | You can access the map sharing options by clicking on the blue share icon. https://www.edumaps.de/file/16573696503367562021.png/v0wmwym# Map Sharing Dropdown In the map share dropdown you will find the following options: - Link to Map - Share with Group - Share with User - Share Columns !#dropdown Protect Map with Password | You can secure your map with a password, ensuring that only users who enter the correct password can view it. To do this, click the three dots in the map-sharing dialog and select "Set Map Password" from the dropdown. https://www.edumaps.de/file/8353574089344898179.png/dbkmemm# Map-sharing dialog with password Additionally, you can find the map password in the map settings under extras. https://www.edumaps.de/file/6276747324994414766.png/5ogxpjf# Set Map Password !#passwordAccess only my school | You can set that only users who belong to your school (viewable by the school admin in the {“List of Accounts”}{https://www.edumaps.de/users/list}) are allowed to open your map. Other users will thereby not have access. To do this, you can click the three dots in the map sharing dialog and select "Access only my school" from the dropdown. https://www.edumaps.de/file/11049865495254120152.png/k44s4ft# Option: “Access only my school” https://www.edumaps.de/file/18275291789364093349.png/pc4mzbi# Notice about access protection !#accessschool Regenerate links | If you regenerate the map links, existing map links will become invalid and all users who are currently using these links will lose access to the map. https://www.edumaps.de/file/4718861366418747198.png/83rfp6k# Option: “Regenerate links” !#regeneratelinks 📑 Table of Contents | ~contents~ Publish: “Public Release” | Under “Publish”, you can make the map discoverable across the entire internet. Select “Public Release” and save the map - this will make the map publicly available. In addition, you need to activate your {public profile page}{https://www.edumaps.de/1087/1/qerwrf9nfe/o1gpolryps} so that your maps can be found and other users can follow you. https://www.edumaps.de/file/7578450431972929701.png/n1pdqdn# Public Release of the Map ⚠️ The map is public and can be found on the internet by search engines. ⚠️ Do not share content for which you do not have usage rights. You bear full responsibility. !#publish Special case: Teachers edit, students read | If you want to share your map with your colleagues for editing and with your students for reading only at the same time, while anonymous users should not have access, simply create two different links: **1. Link for teachers (editing):** -- Open the map sharing dialog. -- Select “Edit map” and activate “Access only for registered users”. -- Copy the link and share it with your colleagues. **2. Link for students (reading):** -- Open the map sharing dialog again. -- Select “Read map”. Only activate the registration requirement if your students should be logged in. -- Copy the link and share it with your students. Both links work at the same time and permanently. See also: {What can anonymous users do?}{!#anonym} !#teacherstudentPublish: “My School (Read)” | > Find details in the tutorial: {Make Maps available within the School}{https://www.edumaps.de/1125/1/mlreg4cxu7/w4fgav3s7p} - You want to share your map for **all** teachers and students in your school to read. - Users who do not belong to your school should not have access. - The map appears on page {“Maps of my School”}{https://www.edumaps.de/maps/school}. To do this, open the map settings and click on “Publish” and select “My School (Read)”. https://www.edumaps.de/file/4319777730896990970.png/y00hfqo# Publish to “My School (Read)” Save your map and the map will immediately be available to all members of your school at {“Maps of my school”}{https://www.edumaps.de/maps/school}. !#releaseschool Introduction | ✔️ At Edumaps, you can quickly and easily share a map using the blue Share button. ✔️ However, you can just as easily distribute it specifically to selected groups and users. This sharing can also be revoked. ✔️ Content can also be partially shared with individual columns. ✔️ As a teacher, you can also make your maps available to your entire school with just one click. Share with Group | You can share your map directly with one of your groups/classes. https://www.edumaps.de/file/13192495623588709547.png/2fzf8fy# Share map with group/class Choose “Read Map” or “Edit Map”. After sharing, the users of this group will find the map in their personal area under {Received}{https://www.edumaps.de/user/received}. Additionally, all users (students in the class) will receive a notification on Edumaps, which will also link to the shared map. !#class Special Case: Edit First, Then Read Only | You can share your map via a link, initially granting your students editing rights, and later downgrade the link to read-only access. 1. To do this, open the map-sharing dialog and click the three dots in the upper right corner. 2. Select “Read link allows editing”. 3. Click “Activate” and then the “Save” button. https://www.edumaps.de/file/17444935856382505982.png/1euodj4# 4. Click on the blue Share button again and copy the link with “Read Map” access rights. 5. When your students open this link, they can edit the map. If you want to revoke the editing rights later, deactivate the option accordingly. This means the read link will only grant read rights as usual. Additional Note: If you use the “Share with group” function, you can share first with editing rights and later share again with read rights. This will overwrite the previous share settings. !#specialcase Special case: Edit group 1, read group 2 | You want to share your map with two groups that have different permissions. Group 1 may edit, and Group 2 may only view. -- Click the blue Share Map button and select “Share with group”. -- Select Group 1 from the dropdown, set the access level to Edit map, and confirm. -- Click the Share Map button again and select “Share with group”. -- Now select Group 2, set the access level to “Read map”, and confirm. Both groups will then find the map on the {“Received”}{https://www.edumaps.de/user/received} page and will receive a notification. Tip: The admin can create groups centrally. All teachers can then adopt them under {Prepared Classes/Groups}{https://www.edumaps.de/users/usersets-admin}. Changes to the group are managed centrally by the admin. !#groups Link to Map | The access right can be selected directly in the map sharing dialog: https://www.edumaps.de/file/2078222975892649872.png/5fzvd8l# Dialog for sharing a map Here you can choose “Read Map” or “Edit Map”. You can also specify whether visitors to your map need to be registered with Edumaps. !#maplink What can anonymous users do? | If you share a link without the option “Access only for registered users”, visitors who are not logged in will work on your map as “Anonymous”. **Anonymous users can:** - Create new boxes (including uploads) - Edit boxes **Anonymous users cannot:** - Delete boxes - Change map data or column data Logged-in users with an edit link have full access to the map, including changing and deleting columns and boxes. As the map owner, you can track all changes in the “Map History” and restore previous states. !#anonym Share with User | You can share your map to individual users. https://www.edumaps.de/file/5333636076634947231.png/e0zyqp6# Share map to user The user must already be registered on Edumaps. Choose access with “Read map” or “Edit map”. After sharing, the user will find the map in their personal area under {Received}{https://www.edumaps.de/user/received}. Additionally, they will receive a notification on Edumaps, which will also link to the shared map. !#user Share Columns | You can create any number of column links to share selected columns for reading and editing. https://www.edumaps.de/file/11608949945934044485.png/ydm5d1i# Share columns With the first click on a column, the column is selected for reading. With the second click for writing. Click on “Continue”. Now you can give the link a title. Additionally, you can choose whether the visitor needs to log in to access the map. Click on “Create Link”. Now you can copy the generated link and distribute it to your students. Tip: All generated links can be edited afterwards and the column accesses changed. To do this, simply click on “Share Column Group” and then in the overview on edit for the column link. !#columngroup 🧩 Which sharing option fits? | > Link, group, single box, column, folder or a copy for every student? Answer a few short questions and you land directly at the right solution. >> {👉 Help: Find my sharing option}{https://www.edumaps.de/1002/1/f7qkc7nswi6o/3rn7yx2axb6r} Typical questions it answers: - Teachers edit, students read - Every student should get their own copy of the map - Students submit homework that only I can see - The whole school should find my map
2.2 Make Maps available within the School
edumaps
access-rights sharing tutorials
Introduction | ✔️ With Edumaps, you can easily make your maps available to all teachers and students at your school. ✔️ You can also share maps specifically with selected groups and users only. ## Notes - "Publish" determines where a map is visibly offered. - "Protect" limits who is allowed to open a map. - "Share" grants specific access to classes and users. 📑 Table of Contents | ~contents~ Publish to Entire School | > You can publish a map so that it is displayed to all members of your school on the {"My School"}{https://www.edumaps.de/maps/school} page. To do this, use the "Publish" category in the map settings. You can open the map settings as follows: -- Click the red edit icon at the top right of the map. -- Click on the map title. -- The map settings will open in the sidebar. -- Click on "Publish" -- Activate "My School (Read)" and save. This results in the following: -- The map appears on the {"My School"}{https://www.edumaps.de/maps/school} page. -- All teachers and students have access to the page and therefore to your map. https://www.edumaps.de/file/7912104353563399916.png/is7kqsc# Publish for "My School (Read)" !#school Publish to Entire School - Students Can Read, Teachers Can Edit | If you share a map with the school, you can also specify in the map settings under "Publish" that teachers are allowed to edit the map. This means teachers will find the map linked for editing on the "My School" page. Students, however, will still only have read access. https://www.edumaps.de/file/7037773137591267334.png/641w70d# Publish for "My School (Read)" with editing rights for teachers !#schooledit Access Only for Members of My School | You can set that only users who belong to your school (viewable in the {"List of all accounts"}{https://www.edumaps.de/users/list}) are allowed to open your map. Other users will not have access. To do this, activate the option "Access only for registered users of my school" in the map settings under "Protect". https://www.edumaps.de/file/18108184032951437695.png/9hyh0qc# Option: "Access only for registered users of my school" !#protect Protect Map with Password | You can assign a password to your map. The map will then only be shown to users who enter the correct password. To do this, you will find an input field for the map password in the map settings under "Protect". https://www.edumaps.de/file/9696185051289052496.png/u594erq# Assign password to map !#password Individual Sharing of the Map | You can share your map individually via the map sharing dropdown. https://www.edumaps.de/file/16573696503367562021.png/v0wmwym# Map sharing dropdown In the map sharing dropdown, you will find the following options: - Link to Map - Share with Group - Share with User - Share Columns > These options are explained here: {Tutorial: Sharing maps with links}{https://www.edumaps.de/1047/1/siajhiablo/fv6nobr4hp} !#individual Additional: Public Release of a Map | This option is not intended for internal school sharing, but it is still a way to publish a map. Under "Publish", you can make the map discoverable for the entire internet. Select "Public Release" and save the map to make it publicly available. In addition, you must activate your {public profile page}{https://www.edumaps.de/1087/1/qerwrf9nfe/o1gpolryps} so that the maps can be found. https://www.edumaps.de/file/10238197244220007954.png/sx2y54d# ⚠️ The map will be public and can be found on the internet by search engines. ⚠️ Do not share any content for which you do not have usage rights. You bear full responsibility. !#publish
2.3 Sharing Columns
edumaps
columns sharing tutorials
Introduction | ✔️ With Edumaps, you can share individual columns or custom **groups of columns**. ✔️ You can allow editing of some columns while making others read-only. ✔️ Links for columns can be edited and adjusted at any time. 📑 Table of Contents | ~contents~ Access sharing by columns | You will find the “Share Columns” options in the menu that opens when you click the blue share icon at the top right. https://www.edumaps.de/file/16573696503367562021.png/v0wmwym# Menu for sharing the map Click “Share Columns” from the dropdown to open the following dialog: https://www.edumaps.de/file/14521050302575915880.png/waey8xm# Dialog: Overview of existing column links Click the button “New Link”. !#a1 Create a link for columns | You can now individually select the columns you want to share. https://www.edumaps.de/file/10073730089803094699.png/z7crf32# Dialog: Select columns to share The **first click** on a column selects it as read-only. The **second click** allows editing. https://www.edumaps.de/file/11385559585160793847.png/ys193it# Read or Edit Rights visible on the right Click the “Continue” button. Next, you can give the link a title. You can also choose whether visitors need to log in to access the map. https://www.edumaps.de/file/12988600561974127525.png/7xna2kk# Title for the link to column group Click “Create link”. You can now copy the generated link and distribute it to your students. https://www.edumaps.de/file/3218181393237824272.png/aauip06# Copy link to column group Tip: Use the QR code as well, which your students can conveniently scan with their phone or tablet. !#a2 Edit or delete an existing Link | All created links can be edited afterwards and the column access rights changed or even removed. Simply click the blue share button and select "Share columns". An overview of all column group links you've already created will appear. https://www.edumaps.de/file/13797833216771532417.png/tmpou0i# Overview of existing column group links 1. Click the link icon to copy the link. 2. Click the pencil icon to edit the link. 3. Click the red cross icon to delete the link. Click the pencil icon, and the following dialog appears: https://www.edumaps.de/file/5230301523216957834.png/p5vevxm# Edit columns for existing link Click the respective columns to set permissions: > First click is read-only, second click is edit, third click removes all permissions for the column. Click “Continue”; you can optionally change the title and enable “Access only with login”. Then click “Save”. The sharing dialog will be displayed. It is the same link as before. Your students can still use the same link. !#a3
2.4 Share a Single Box
edumaps
boxes sharing tutorials
Introduction | ✔️ With Edumaps you can share every **single box** via link or QR code, either for reading or for editing. ✔️ You choose whether the recipient sees only the single box or the entire map with the box highlighted. ✔️ Ideal for homework submissions, group work, and distributing individual materials. 📑 Contents | ~contents~ Open the share dialog | Open your map in edit mode. Click the three dots on the desired box and select “Share” in the dropdown. https://www.edumaps.de/file/18204438655942754730.png/m770kjr# Box menu with “Share” entry The “Share box” dialog opens with the following options: - Display: “Single box” or “Box on map” - Permission: “Read” or “Edit” - Link with copy button - QR code for download - Share button https://www.edumaps.de/file/16388910251903720384.png/u9ghf8g# “Share box” dialog (full view) Display: Single box or Box on map | Under “Display” you define what the recipient sees when opening the link. **1. Single box** Only this box is visible. All other contents of the map remain hidden. This option is suitable when the recipient should focus on this one box only, for example for submissions or individual tasks. https://www.edumaps.de/file/16388910251903720384.png/u9ghf8g# Dialog with option “Single box” selected **2. Box on map** The entire map is visible. When opened, the view jumps to the box and the box is highlighted. This option is suitable when you want to draw attention to a specific box while the recipient keeps the context of the whole map. https://www.edumaps.de/file/15767983186312277148.png/mfrqzv0# Dialog with option “Box on map” selected Permission: Read or Edit | Under “Permission” you define what the recipient is allowed to do with the box. **1. Read** The recipient can view the box and its contents but cannot change anything. **2. Edit** The recipient can change the content of the box and add their own content (texts, uploads). Note: The permission applies to this box only. The recipient does not receive editing rights for other boxes or the map. Copy link, QR code, and share button | **Copy link** Click the “Copy” button to copy the box link to the clipboard. Then distribute it via your usual communication channel. **QR code** The dialog automatically generates a QR code for the link. Your students can conveniently scan it with a phone or tablet. Click “Download” to save the QR code as an image, for example for a worksheet or a presentation. **Share button** Clicking “Share” opens your device's share menu (on smartphones and tablets). This way you send the link directly to an app such as email or messenger. What does the recipient see? | **With “Single box”:** The recipient sees only the shared box in a dedicated view. All other columns and boxes of the map remain hidden. https://www.edumaps.de/file/11196878345476484153.png/0eda6pn# Recipient view single box **With “Box on map”:** The recipient sees the entire map. When opened, the view automatically scrolls to the shared box and the box is highlighted. https://www.edumaps.de/file/8706996266809045399.png/5fg9dei# Recipient view box on map (highlighted box) Scenario: Homework submission | With a shared single box you set up a private submission in just a few steps: -- Create a box with the assignment. -- In the box settings, enable “Comments” and select “Only me”. -- Share the box with display “Single box” and permission “Read”. Your students open the link, see only the assignment, and submit their solution as a comment, with text, photo upload, or audio recording. Since the comments are set to “Only me”, only the teacher sees the submissions. The students do not see each other's solutions. Scenario: Group work | Assign each student or each group their own box: -- Create one box per student or group (for example with the name in the box title). -- Share each box individually with display “Single box” and permission “Edit”. -- Distribute each link to the respective student or group. Each student works focused in their own box without seeing the other boxes. As the teacher, you see all edits arrive on your map combined and **in real time**. Notes | - If you want to bundle several boxes with different rights in one link, place each box in its own column and use {sharing with column groups}{https://www.edumaps.de/1099/1/8c1r73m85c/ly9pqzltsw}. - If a box should remain protected from editing when sharing the whole map, use the “Protect box” option, see {box settings}{https://www.edumaps.de/1078/1/qbg4lumykj/2eycvzchpw}.
2.5 Distribute a Map to a Group: Everyone Gets Their Own Cop…
edumaps
sharing tutorials
Introduction | ✔️ With Edumaps you can **distribute** a map to a class or group. Every recipient automatically receives their **own copy** of the map. ✔️ Everyone works undisturbed in their own copy, without getting in each other's way. ✔️ Ideal for weekly plans, practice maps, self-study material and portfolio work. 📑 Table of Contents | ~contents~ When to Use What? Sharing or Distributing | Sharing and distributing solve different tasks: ||| Function | Result | Suitable for || Share with Group | Everyone works on **one** shared map | Collections, brainstorming, class pinboard || Share a Single Box | Everyone works on one map, each in **their own** box | Submissions, group work with overview || Distribute to Group | Everyone gets their **own copy** of the entire map | Weekly plans, practice maps, portfolios 📖 Tutorials: {Sharing Maps with Links}{https://www.edumaps.de/1047/1/siajhiablo/fv6nobr4hp} and {Sharing a Single Box}{https://www.edumaps.de/1082/1/c968s4u3fmp7/dow0gnvczk1m} Prerequisite: Class or Group | To distribute a map, you need a {class or group}{https://www.edumaps.de/users/usersets} on Edumaps with your students as members. Tip: The admin can create classes centrally. All teachers can then adopt them under {Prepared Classes/Groups}{https://www.edumaps.de/users/usersets-admin}. Distribute a Map to a Group | Open your map and click on the three dots in the top right corner. https://www.edumaps.de/file/4798439641731898551.png/odq9gw7# Select "Copy" in the dropdown and click "Distribute to Group" in the dialog that opens. https://www.edumaps.de/file/3328425078161552365.png/12v3tzr# "Copy Map" dialog with the option "Distribute to Group" Select the desired class or group in the dropdown and confirm. A separate copy of the map is then created automatically for every member of the group. https://www.edumaps.de/file/16578099308505878780.png/2x8swfw# Success message with a link to the new folder Click "Open Folder" to go directly to the newly created folder containing all map copies. https://www.edumaps.de/file/2011160648851344344.png/s5nskfs# Automatically created folder with all map copies Each copied map carries the name of the recipient (student) in the map title. What Do the Recipients Get? | Every member of the group is assigned their **own copy** of the map. - You as the teacher are the owner of every copied map. - The recipient receives access to their map (editing rights). They find the map in their personal area under {"Received"}{https://www.edumaps.de/user/received}. - The recipient receives a notification on Edumaps. - Every recipient edits only their own copy. The maps of other students are not visible to them. Copies Are Independent of the Original | The distributed copies are independent maps. If you change the original later, the copies that were already distributed remain unchanged. The copies do not receive any updates from the original. ## Exception: Embedded Content If a {column}{https://www.edumaps.de/1081/1/jfb6vptvgo/0g56y4cjyr} or {box}{https://www.edumaps.de/1074/1/33kpbdv4am/784k8u8m6f} from another map was **embedded** in the map before distributing, this embedding remains active in the copies as well. The embedded content continues to show the current state. Tip: This lets you combine both deliberately. Fixed content (tasks, material) belongs directly in the map. Continuously maintained content (e.g. dates) should be embedded as a column before distributing, then it stays up to date in all copies. 📖 Tutorial: {Embed External Columns}{https://www.edumaps.de/1081/1/jfb6vptvgo/0g56y4cjyr} 📖 Tutorial: {Embed External Boxes}{https://www.edumaps.de/1074/1/33kpbdv4am/784k8u8m6f} Distributing to the Same Group Again | You can distribute the same map to the group again at a later time. This creates **new copies**. Existing copies are not overwritten and not updated. A new folder containing the copies is created as well. Tip: Adjust the map title before distributing again (e.g. "Weekly Plan Week 34" instead of just "Weekly Plan") so the recipients can tell their copies apart. Typical Use Cases | **Weekly Plan** Every student checks off the tasks in their own copy and keeps track of their personal progress. **Practice Map** Distribute exercises with checklist or quiz boxes. Everyone practices at their own pace without seeing the results of others. **Portfolio** Distribute a prepared portfolio structure. Every student fills their copy with their own content over the school year. Notes | - Via the automatically created folder you can open each student copy individually. - You find all created copies under {"My Maps"}{https://www.edumaps.de/user/maps}. Each recipient only has access to their own map. You as the teacher are the owner of all maps. - You can manage or delete the copies centrally via the folder, since all maps belong to you. - If you want to see your students' work directly on your own map, use {Sharing a Single Box}{https://www.edumaps.de/1082/1/c968s4u3fmp7/dow0gnvczk1m} or {Sharing Columns}{https://www.edumaps.de/1099/1/8c1r73m85c/ly9pqzltsw} instead. There, all edits arrive directly on your map. - If everyone should work together on **one** map, use the blue Share button in the top right corner and select "Share with Group", see {Sharing Maps with Links}{https://www.edumaps.de/1047/1/siajhiablo/fv6nobr4hp}.
2.6 Using Folders: Remember, Share and Search Maps
edumaps
folders tutorials
Removing map from Folder | You can remove any map and any folder from the folder again. 1. Click the red edit button for this purpose. https://www.edumaps.de/file/3348787443409138587.png/72twiml# Edit folder 2. Then click on the red-white trash can icon. https://www.edumaps.de/file/16696616311524463521.png/uvfx99p# Remove map Afterwards, the map is removed. The map itself is not deleted here, only the reference to the map in your folder is removed. !#remove Saving Folder inside Folder | You can save not only maps, but also entire folders inside another folder. This allows you to structure larger collections clearly, for example by topics, classes, projects, or school years. Go to your folder, click the red edit icon, and then click the **“Add folder”** button. The following dialog will open: https://www.edumaps.de/file/13862576503045607790.png/h1d8125# Add a folder to a folder Select the appropriate option and add another folder to the current folder. Saved folders are not moved or deleted. They will additionally appear in your folder and can still be opened in their original location. !#folders📑 Table of Contents | ~contents~ Folder Settings | Click on the folder title above to open the folder settings. https://www.edumaps.de/file/378456618396699237.png/r3s7dfk# Folder Settings Here you can configure the following settings: -- Background -- Publish -- Sorting of Maps -- Protect -- Extras !#settingsDetails about Folder Settings | In the folder settings, you can assign a title and subtitle to the folder. **1. Background** Choose a predefined color or a background image. You can darken the background and enable blur. **2. Publish** By default, every folder is private (not listed). However, you can share your folder with {“My School”}{https://www.edumaps.de/maps/school} or on your public profile. **3. Sorting of Maps** Here you can define the arrangement of the maps within the folder. **4. Protect** Each folder can be password-protected. In addition, you can use the option “Access only for registered users of my school” to prevent other users from accessing the folder. **5. Extras** Here you can set the language of the folder. This is helpful if you have multiple folders/maps in different languages on your public profile. A language filter dropdown will then appear. !#detailsSorting of Maps in the Folder | You have the option to change the sorting of maps within the folder. There, you can choose between four sorting options: - Newly added maps first - Newly added maps at the end - By map title A - Z - By map creation date This sorting is applied when the folder is opened for the first time. Please note: Folders within folders are always sorted alphabetically. !#sortingContent search through all maps in folder | In each folder, you will find a search function that allows you to search through all the maps present there, including all the boxes located on these maps. https://www.edumaps.de/file/15551698214479450689.png/kt06v6m# Search for Maps and Box Contents You can save multiple maps from your colleagues in a folder and then search through the contents of all these maps using the folder search function. Example: You can search for a name of a student or a device name for lending purposes, and only maps will be displayed where boxes containing this search term are found. When you click on the map, the corresponding map will open, and only the box with the term will be displayed. The search for boxes works in all folders as well as globally on the “My Maps” page. !#search Introduction | ✔️ With folders you can: - Collect important maps in one central place - Compile and distribute maps - Represent higher-level structures - Compile maps into folders together with others (collaboration) > A folder contains **references to maps**. The map itself remains in its original storage location and can be saved in multiple folders at the same time.Create new Folder | On the {“My Folders”}{https://www.edumaps.de/user/folders} page, you will see several folders that every user has by default. To create a folder, click the “New folder” button. https://www.edumaps.de/file/5531019559348690095.png/f9wlm6e# List of all folders and the “Create new folder” button When you create a new folder, it is added to the folder list under “My Folders”. !#create Add active map to a folder via the map menu | You can save any map directly to one of your folders. Here’s how: 1. When you have a map open, click on the map menu at the top right. 2. In the dropdown, select the entry “Bookmark (in folder)”. https://www.edumaps.de/file/7041291458674499754.png/e8vmvrt# Bookmark in folder 3. Now choose the folder where you want to save this map. https://www.edumaps.de/file/1995199449411868381.png/9sh7sfq# Select folder 4. The map is now in the selected folder. 💖 A map can be saved in any number of folders. 💖 You can also save maps from other users. !#dropdown Add a map using a map link | You can add any map directly to one of your folders using the map link. - Copy the link to the map (from the map-sharing dialog). - Go to the page {“My Folders”}{https://www.edumaps.de/user/folders}. - Click on the button “Add Map”. - Insert the link to the map. https://www.edumaps.de/file/5820245933146251644.png/0dgr35o# Add map via link !#maplink Bookmark external Folder | You have the option to bookmark folders from other users. Open the folder and then click on the star icon. https://www.edumaps.de/file/540751602582985290.png/ygzcq9x# External Folder Bookmark Afterwards, you will find the folder in {“External Folders”}{https://www.edumaps.de/user/folders?ext}. Alternatively, you can use the “Add map via link” function. !#external Add a Map to a Folder | If you are in a folder, you can click the “Add map” button. The following selection will then appear: https://www.edumaps.de/file/6265039669520108437.png/p1ukk67# Selection for adding maps -- {My Maps}{https://www.edumaps.de/user/maps} -- {Visited Maps}{https://www.edumaps.de/user/maps-visited} -- Select “Insert Link to Map” to paste a map link into the input field that opens. -- Create a new map directly in the folder. !#optionsAdd Map via “My Maps” or “Visited Maps” | To add a map, select {“My Maps”}{https://www.edumaps.de/user/maps} or {“Visited Maps”}{https://www.edumaps.de/user/maps-visited}, and you will be redirected to the corresponding page. There you can select the desired map by clicking on a red cross. https://www.edumaps.de/file/1504345189925969439.png/atelkj2# Select Map in Map List A dialog will then appear for selecting your folder and with which permissions the map should be stored there. https://www.edumaps.de/file/8740454462800161041.png/1yfysw2# Folder Selection for Saving the Map You can specify whether the map in the folder can only be viewed or also edited - depending on what rights you have to the map yourself. !#maplist
2.7 Sharing Folders with Links & Advanced Features
edumaps
folders tutorials
Introduction | ✔️ With folders you can: - Centrally collect important maps - Compile and distribute maps - Depict overarching structures - Compile maps in folders with others (collaboration) Here you can find the {Tutorial: Using Folders: Remember, Share and Search Maps}{https://www.edumaps.de/1057/1/ruqcqtexz1/qz34252w7n}. Share folder via link | You can share your folder. To do this, click on the blue share icon: https://www.edumaps.de/file/10293094986584566534.png/rgm83rd# Options for sharing folders By clicking on "Link to folder", the share dialog opens. https://www.edumaps.de/file/6602805811730660424.png/qdmp6vm# Dialog “Share Folder” Here you can choose whether to grant read rights or editing rights. You can then copy and distribute the link. !#share Share folder with Group (Class) | When you want to share with a class or group, this dialog opens: https://www.edumaps.de/file/15152998374621102522.png/8bmy5o8# Share folder with group Select your class/group. Also choose the access right (Read or Edit). Then click on "Confirm". After sharing, users will find this folder under {My Folders}{https://www.edumaps.de/user/folders} (as an "External Folder") and will receive a {notification}{https://www.edumaps.de/notifications}. !#class Share Folder with User | If you want to share the folder with a user, this dialog will open: https://www.edumaps.de/file/5096631019041453651.png/u6o52m5# Share Folder with User Enter the email or username. The user must already be registered with Edumaps. Then select the access right (Read or Edit). Click "Confirm" afterwards. After sharing, the user will find this folder under {My Folders}{https://www.edumaps.de/user/folders} (as an "External Folder") and will receive a {Notification}{https://www.edumaps.de/notifications}. !#user Save folder in folder | In each folder, you will find the button "Add map" next to the button "Add folder". https://www.edumaps.de/file/13568832037006007495.png/iicnbcw# Button “Add Folder” Click the "Add folder" button to open the following dialog: https://www.edumaps.de/file/6619097874447964561.png/kfvnmp6# Dialog to add folder -- Open “My folders” -- Insert folder link -- Create new folder !#folderinfolder Add folder from “My Folders” | Click on "Open My Folders" and you will be redirected to the page. There is a red-white cross on each folder: https://www.edumaps.de/file/8103384028390078791.png/nnb2f16# Folder selection Click on a red-white cross, and the following dialog appears: https://www.edumaps.de/file/9856961450637682449.png/s50tygk# Rights selection for the folder to be added The folder now appears in the folder, also showing the access right. https://www.edumaps.de/file/9926985015625003964.png/ycncm44# Folder in the folder !#myfolders Add folder via link | Select "Insert folder link", and the following dialog will open: https://www.edumaps.de/file/11764268881284613043.png/n3mixpe# Insert link to folder Enter the sharing link of the folder here and confirm. The folder will then appear in your folder. !#folderlink Create New Folder in Folder | Select “Create New Folder”, and the following dialog will open: https://www.edumaps.de/file/1881798337805820431.png/mhizjuv# Create New Folder in Folder Enter the name and confirm. The folder will then immediately appear in your folder. It will be assigned editing rights. !#createfolder Remove folder from folder | You can remove any folder from the folder again. 1. To do this, click on the red Edit button. https://www.edumaps.de/file/708042451560601492.png/0h6xmtv# Edit folder 2. Then click on the red-white trash can icon. https://www.edumaps.de/file/14712632626883014445.png/7cl9sm2# Remove folder The folder will then be removed. The folder itself is not deleted here, only the reference to the folder in your folder is removed. !#removefolder 📑 Table of Contents | ~contents~
2.8 Share Folders within the School
edumaps
access-rights sharing tutorials
Introduction | ✔️ With Edumaps, you can easily make your folders available to all teachers and students at your school. ✔️ You can also share folders specifically with selected groups and users. ## Notes - “Publish” determines where a folder is visibly offered. - “Protect” limits who is allowed to open a folder. - “Share” grants specific access to classes and users. 📑 Table of Contents | ~contents~ Publish to entire school | > You can publish a folder so that it is displayed to all members of your school on the page {“My School”}{https://www.edumaps.de/maps/school}. To do this, use the “Publish” category in the folder settings. You can open the folder settings as follows: -- Click the red edit icon in the top right corner of the folder. -- Click on the folder title. -- The folder settings will open in the sidebar. -- Click on “Publish”. -- Activate “My School” and save. This results in the following: -- The folder appears on the page {“My School”}{https://www.edumaps.de/maps/school}. -- All teachers and students have access to the page and therefore to your folder. https://www.edumaps.de/file/17681910909785540281.png/4yzn7ij# Publish for “My School” !#school Access only for members of my school | You can set that only users who belong to your school (visible in the {“List of all accounts”}{https://www.edumaps.de/users/list}) are allowed to open your folder. Other users will not have access. To do this, activate the option “Access only for registered users of my school” under “Protect” in the folder settings. https://www.edumaps.de/file/17651090516112851682.png/8ypyruz# Option: “Access only for registered users of my school” !#protect Protect folder with password | You can assign a password to your folder. This way, other users can only access the folder if they enter the correct password. To do this, you will find a password input field under “Protect” in the folder settings. https://www.edumaps.de/file/12916950422582377123.png/k8r5j5o# Assign password for folder !#password Individual sharing of the folder | Using the folder share dropdown, you can share your folder individually. https://www.edumaps.de/file/10293094986584566534.png/rgm83rd# Folder share dropdown In the share dropdown, you will find the following options: - Link to folder - Share with Group - Share with User > These options are explained here: {Share folder via link}{https://www.edumaps.de/83/1/uqp63kd9rg/s8dlbq86rh} !#individual Additional: Public release of a folder | This option is not intended for internal school sharing, but it is still a way of publishing. Under “Publish”, you can make the folder discoverable for the entire internet. Select “Public Release” and save the folder to make it publicly available. In addition, you must activate your {public profile page}{https://www.edumaps.de/1087/1/qerwrf9nfe/o1gpolryps} so that the folder can be found. https://www.edumaps.de/file/735507154302017039.png/usj7njj# ⚠️ The folder (and all included maps) will be public and can be found on the internet by search engines. ⚠️ Do not publish any content for which you do not own the usage rights. You bear full responsibility. !#publish
2.9 Using Tags and Tag Filters on a Map
edumaps
tags tutorials
📑 Table of Contents | ~contents~ 📌 Introduction to Tags | Tags are **keywords** that help structure content on a map and make it easy to filter. They always start with a hash sign `#` and consist of a single word with no spaces, for example `#school` or `#done`. By adding relevant tags to individual boxes, users can search for specific topics and quickly find similar content. ➕ Add Tags to a Box | To add a tag to a box, follow these steps: 1. Open the desired box in your map. 2. Write a hash sign directly before the keyword, for example: `#mytag`. 3. You can also add multiple tags by using more words with hash signs, for example: `#done #school` It is important that tags are **written without spaces** and only consist of one word. Example: ``` #project #submission ``` This marks the box with the tags **project** and **submission**. You may also use hyphens, dots, or underscores inside a tag, e.g. #my-school #project.1 #school_30 🕵️ Filter by Tags | You can click on a tag within a box. This activates a tag filter: - **Click on a tag:** Only the boxes containing the same tag are shown. - **Click the same tag again:** The filter is removed and all boxes are visible again. This makes it much easier to focus, especially when searching for specific content. **Example:** If you click on `#school`, only boxes marked with this tag will appear. #school 🏷️ Multiple Tags per Box Possible | It is possible to assign multiple tags to a box. Simply add a hash sign before each word you want to use as a tag. **Example:** ``` #exam #math #lesson ``` The box will now appear when filtering for any of these tags. This is especially helpful for making complex content easy to find in different contexts. Here is an example of how teachers can be filtered by subject: https://www.edumaps.de/1212/1/ywmw0cujf7/nqqohuvte2 Our Faculty – Portraits of Teachers ⚠️ Note on Tag Formatting | Please keep the following rules in mind when tagging: - Tags always consist of **only one word with no spaces**. - Special characters (except for the hash sign at the beginning as well as hyphen, dot and underscore) should ideally be avoided. - Tags can be **chosen freely** to categorize your content. **Incorrect:** ``` #my tag ``` **Correct:** ``` #mytag ``` 🔗 Use Tags in Map Links | You can link maps directly so that only boxes with a specific tag are shown when opened. Simply add your tag selection to the link: ``` ?tag=mytag ``` Replace `mytag` with the desired tag. This is particularly useful for focused presentations or sharing specific overviews. 📖 Example of Using Tags and Filters | Assume your map contains the following boxes: ||| Box | Content | Tags || Tasks | List of tasks for the project | #project #todo || Submission | Deadline and submission notes | #submission #project || School | Tips for learning | #school If you click on `#project` or open the map with `?tag=project`, only the matching boxes are displayed. Clicking the tag again removes the filter and shows all boxes. 🎨 Change Tag Colors | The colors of the tags are automatically assigned by the system based on the first letter. #a #b #c #d #e #f #g #h #i #j #k #l #m #n #o #p #q #r #s #t #u #v #w #x #y #z #0 #1 #2 #3 #4 #5 #6 #7 #8 #9 If you would like to use specific colors intentionally, there are currently only workarounds via the tag’s spelling. For example, you can use a fixed prefix. That means if the tag #biology should be red, you can write #0-biology or #a-biology. Direct manual color selection is not possible. 🗂️ Summary | Tags let you easily structure and filter content on your pinboard. Remember: - **Start each tag with # hash.** - **Multiple tags are possible.** - **Format: Only one word, no spaces.** - **Activate filter by clicking a tag.** - **Links can include the tag filter.** This helps you keep track and quickly find relevant information. #school Introduction | ✔️ Use tags to organize the boxes on your map with freely chosen keywords. ✔️ Clicking a tag filters the map and shows only matching boxes. ✔️ You can share map links so that, when opened, only boxes with a specific tag are displayed.
2.10 Help: Find My Sharing Option
edumaps
help sharing tutorials
🧩 What do you want to share? | > Choose what applies to you: {A: My whole map}{!#map} {B: Only selected columns of my map}{!#columns} {C: A single box of my map}{!#box} {D: A folder with several maps}{!#folder} {E: Every student should get their own copy of my map}{!#distribute} {F: My map or folder should be visible to my entire school}{!#school} 🧩 Manage existing access? | > Choose what applies to you: {A: I want to revoke or change access I already granted}{!#revoke} {B: I want to protect my map with a password or limit it to my school}{!#protect} {C: I want to publish my map for everyone on the internet}{!#public} ℹ️ Publish, Protect, Share – What is what? | Three terms appear in every sharing workflow on Edumaps: - **Share** grants specific access: via link, to a class or group, or to individual users. - **Publish** determines where a map or folder is visibly offered, for example on the page {My School}{https://www.edumaps.de/maps/school} or on your public profile. - **Protect** limits who is allowed to open a map or folder, for example with a password or only for members of your school. **Share or distribute?** ||| Function | Result | Suitable for || Share with Group | Everyone works on **one** shared map | Collections, brainstorming, class pinboard || Share a Single Box | Everyone works on one map, each in **their own** box | Submissions, group work with overview || Distribute to Group | Everyone gets their **own copy** of the map | Weekly plans, practice maps, portfolios 📖 All tutorials on sharing are numbered 2.1 to 2.8 in the {tutorial catalog}{https://www.edumaps.de/folder/1030/1/dz6c9xqji5h4/bf3pl22ra5vt}. 🗺️ Share the whole map | > Who should receive the map? {A: Anyone who has the link}{!#maplink} {B: A class or group on Edumaps}{!#group} {C: Individual users (e.g. a colleague)}{!#user} {D: Teachers may edit, students may only read}{!#teacherstudent} {E: Students may edit now, later read only}{!#editthenread} {F: Two groups with different rights}{!#twogroups} !#map 📊 Share only selected columns | > You want to release some columns for reading or editing while the rest of the map stays hidden. **Solution: Column links** -- Click the blue share button at the top right and select “Share Columns”. -- Click “New Link”. -- First click on a column = read, second click = edit. -- Click “Continue”, give the link a title and decide whether a login is required. -- Click “Create Link” and copy the link or QR code. You can create any number of column links, e.g. one link per group with edit rights on its own column only. All column links can be edited or deleted later. The link stays the same. 📖 Tutorial: {2.3 Sharing Columns}{https://www.edumaps.de/1099/1/8c1r73m85c/ly9pqzltsw} !#columns 📦 Share a single box | > What do you want to achieve with the box? {A: Students submit homework privately}{!#homework} {B: Each student or group works in their own box}{!#groupwork} {C: Draw attention to one box on the map}{!#boxonmap} !#box 📁 Share a folder | > Who should receive the folder? {A: Anyone who has the link}{!#folderlink} {B: A class, group or individual users}{!#foldergroup} {C: All teachers and students of my school}{!#folderschool} Tip: A folder contains references to maps. The maps stay in their original location and can be in several folders at the same time. 📖 Tutorial: {2.6 Using Folders}{https://www.edumaps.de/1057/1/ruqcqtexz1/qz34252w7n} !#folder 📤 Every student gets their own copy | > Everyone should work undisturbed in their own copy of the map, e.g. for weekly plans, practice maps or portfolios. **Solution: Distribute to Group** -- Open the map and click the three dots at the top right. -- Select “Copy” and then “Distribute to Group”. -- Select the class or group and confirm. Every member receives their own copy with editing rights under {Received}{https://www.edumaps.de/user/received}. You remain the owner of all copies and find them in an automatically created folder. ⚠️ Copies are independent. Later changes to the original do not reach the copies. Exception: embedded columns or boxes stay up to date. Prerequisite: a {class or group}{https://www.edumaps.de/users/usersets} with your students as members. 📖 Tutorial: {2.5 Distribute a Map to a Group}{https://www.edumaps.de/1163/1/xifijbym0eaw/mzbs9odqd8v4} !#distribute 🏫 Visible to my entire school | > What do you want to make available? {A: A map}{!#schoolmap} {B: A folder with several maps}{!#folderschool} !#school 🔗 Link to map (anyone with the link) | **Solution:** -- Click the blue share button at the top right and select “Link to Map”. -- Choose “Read Map” or “Edit Map”. -- Optionally activate “Access only for registered users”. -- Copy the link or download the QR code. **Good to know about anonymous visitors:** Without the registration requirement, visitors who are not logged in work as “Anonymous”. They can create and edit boxes, but cannot delete boxes or change map and column data. As the owner you can track and restore all changes in the map history. 📖 Tutorial: {2.1 Sharing Maps with Links}{https://www.edumaps.de/1047/1/siajhiablo/fv6nobr4hp} !#maplink 👥 Share with class or group | **Solution:** -- Click the blue share button and select “Share with Group”. -- Select the class or group. -- Choose “Read Map” or “Edit Map” and confirm. All members find the map under {Received}{https://www.edumaps.de/user/received} and get a notification on Edumaps. Tip: The admin can create classes centrally. All teachers can adopt them under {Prepared Classes/Groups}{https://www.edumaps.de/users/usersets-admin}. Sharing again with the same group overwrites the previous rights. This is how you revoke or downgrade access. 📖 Tutorial: {2.1 Sharing Maps with Links}{https://www.edumaps.de/1047/1/siajhiablo/fv6nobr4hp} !#group 👤 Share with individual users | **Solution:** -- Click the blue share button and select “Share with User”. -- Enter the email or username. The user must already be registered on Edumaps. -- Choose “Read Map” or “Edit Map” and confirm. The user finds the map under {Received}{https://www.edumaps.de/user/received} and gets a notification on Edumaps. 📖 Tutorial: {2.1 Sharing Maps with Links}{https://www.edumaps.de/1047/1/siajhiablo/fv6nobr4hp} !#user 👩🏫 Teachers edit, students read | > Colleagues should edit, students should only read, anonymous visitors should have no access. **Solution: Two links** **1. Link for teachers (editing):** -- Open the map sharing dialog. -- Select “Edit Map” and activate “Access only for registered users”. -- Copy the link and share it with your colleagues. **2. Link for students (reading):** -- Open the map sharing dialog again. -- Select “Read Map”. Activate the registration requirement only if students should be logged in. -- Copy the link and share it with your students. Both links work at the same time and permanently. Alternative for the whole school: {Publish to My School with editing rights for teachers}{!#schoolmap} 📖 Tutorial: {2.1 Sharing Maps with Links}{https://www.edumaps.de/1047/1/siajhiablo/fv6nobr4hp} !#teacherstudent ⏱️ Edit first, then read only | > Students should edit the map now and later only read it, without distributing a new link. **Solution: “Read link allows editing”** -- Open the map sharing dialog and click the three dots at the top right. -- Select “Read link allows editing”, click “Activate” and save. -- Copy the link with “Read Map” rights and share it. -- To end the editing phase, deactivate the option. The same link then only grants read rights. Alternative with groups: Share first with “Edit Map”, later share again with “Read Map”. The new rights overwrite the old ones. 📖 Tutorial: {2.1 Sharing Maps with Links}{https://www.edumaps.de/1047/1/siajhiablo/fv6nobr4hp} !#editthenread 👥👥 Two groups with different rights | > Group 1 may edit, group 2 may only read. **Solution:** -- Click the blue share button and select “Share with Group”. -- Select group 1, set “Edit Map” and confirm. -- Click the share button again and select “Share with Group”. -- Select group 2, set “Read Map” and confirm. Both groups find the map under {Received}{https://www.edumaps.de/user/received} and get a notification. 📖 Tutorial: {2.1 Sharing Maps with Links}{https://www.edumaps.de/1047/1/siajhiablo/fv6nobr4hp} !#twogroups 📝 Private homework submission | > Students should see only the assignment and submit a solution that only you can see. **Solution:** -- Create a box with the assignment. -- In the box settings enable “Comments” and select “Only me”. -- Click the three dots on the box and select “Share”. -- Choose display “Single box” and permission “Read”. -- Copy the link or QR code. Students submit their solution as a comment with text, photo upload or audio recording. Only you see the submissions. 📖 Tutorial: {2.4 Share a Single Box}{https://www.edumaps.de/1082/1/c968s4u3fmp7/dow0gnvczk1m} !#homework 🧑🤝🧑 Each student or group in their own box | > Everyone works in their own box. You see all results combined on your map in real time. **Solution:** -- Create one box per student or group, e.g. with the name in the box title. -- Click the three dots on each box and select “Share”. -- Choose display “Single box” and permission “Edit”. -- Distribute each link to the respective student or group. Nobody sees the other boxes. Edits apply to this box only. Tip: If several boxes with different rights should be bundled in one link, place each box in its own column and use {column links}{!#columns}. 📖 Tutorial: {2.4 Share a Single Box}{https://www.edumaps.de/1082/1/c968s4u3fmp7/dow0gnvczk1m} !#groupwork 🎯 Draw attention to one box on the map | > The recipient should see the whole map, but jump directly to a specific box. **Solution:** -- Click the three dots on the box and select “Share”. -- Choose display “Box on map”. -- Choose permission “Read” or “Edit”. -- Copy the link or QR code. When opened, the map scrolls to the box and the box is highlighted. 📖 Tutorial: {2.4 Share a Single Box}{https://www.edumaps.de/1082/1/c968s4u3fmp7/dow0gnvczk1m} !#boxonmap 📁🔗 Folder via link | **Solution:** -- Open the folder and click the blue share icon. -- Select “Link to folder”. -- Choose read rights or editing rights. -- Copy and distribute the link. Tip: Under “Protect” in the folder settings you can add a password or limit the folder to members of your school. 📖 Tutorial: {2.7 Sharing Folders with Links}{https://www.edumaps.de/1083/1/e73ynks5ak/7maszk7xlr} !#folderlink 📁👥 Folder with group or user | **Solution:** -- Open the folder and click the blue share icon. -- Select “Share with Group” or “Share with User”. -- Select the class or group, or enter the email or username of a registered user. -- Choose the access right (Read or Edit) and confirm. Recipients find the folder under {My Folders}{https://www.edumaps.de/user/folders} as an external folder and get a {notification}{https://www.edumaps.de/notifications}. 📖 Tutorial: {2.7 Sharing Folders with Links}{https://www.edumaps.de/1083/1/e73ynks5ak/7maszk7xlr} !#foldergroup 🏫🗺️ Map for the entire school | > All teachers and students of your school should find the map on the page {My School}{https://www.edumaps.de/maps/school}. Users from other schools have no access. **Solution:** -- Click the red edit icon at the top right of the map. -- Click the map title to open the map settings. -- Click “Publish” and activate “My School (Read)”. -- Optional: allow editing for teachers. Students keep read access. -- Save. 📖 Tutorial: {2.2 Make Maps available within the School}{https://www.edumaps.de/1125/1/mlreg4cxu7/w4fgav3s7p} !#schoolmap 🏫📁 Folder for the entire school | > All teachers and students of your school should find the folder on the page {My School}{https://www.edumaps.de/maps/school}. **Solution:** -- Click the red edit icon at the top right of the folder. -- Click the folder title to open the folder settings. -- Click “Publish” and activate “My School”. -- Save. 📖 Tutorial: {2.8 Share Folders within the School}{https://www.edumaps.de/1126/1/zy498oukoj/4swych5o40} !#folderschool ♻️ Revoke or change access | > You want to withdraw or change access you granted earlier. **Map links:** Open the map sharing dialog, click the three dots and select “Regenerate links”. ⚠️ All existing map links become invalid immediately, for everyone. **Group or user sharing:** Share again with the same group or user and set the new right (e.g. “Read Map”). The new setting overwrites the old one. **Column links:** Click “Share Columns”, then the pencil icon on the link to change rights, or the red cross to delete the link. **Edit first, then read:** Deactivate “Read link allows editing” in the map sharing dialog. See {Edit first, then read only}{!#editthenread}. **Publish:** In the map or folder settings under “Publish”, deactivate “My School” or “Public Release” and save. 📖 Tutorial: {2.1 Sharing Maps with Links}{https://www.edumaps.de/1047/1/siajhiablo/fv6nobr4hp} and {2.3 Sharing Columns}{https://www.edumaps.de/1099/1/8c1r73m85c/ly9pqzltsw} !#revoke 🔒 Protect: password or only my school | > You want to limit who can open the map or folder, regardless of who has the link. **Password for a map:** Open the map settings under “Protect” and enter a map password. Alternatively click the three dots in the map sharing dialog and select “Set Map Password”. **Only my school (map):** In the map sharing dialog click the three dots and select “Access only my school”, or activate “Access only for registered users of my school” in the map settings under “Protect”. **Folder:** In the folder settings under “Protect” you find the same two options: password and “Access only for registered users of my school”. **Login required:** In every link dialog you can require that visitors are registered with Edumaps. Then nobody works as “Anonymous”. 📖 Tutorials: {2.2 Maps within the School}{https://www.edumaps.de/1125/1/mlreg4cxu7/w4fgav3s7p} and {2.8 Folders within the School}{https://www.edumaps.de/1126/1/zy498oukoj/4swych5o40} !#protect 🌐 Public release on the internet | > Your map or folder should be discoverable for everyone, also by search engines. **Solution:** -- Open the map or folder settings and click “Publish”. -- Select “Public Release” and save. -- Activate your {public profile page}{https://www.edumaps.de/1087/1/qerwrf9nfe/o1gpolryps} so that your content can be found and other users can follow you. ⚠️ Public content can be found on the internet by search engines. ⚠️ Do not publish any content for which you do not have usage rights. You bear full responsibility. 📖 Tutorials: {2.2 Maps within the School}{https://www.edumaps.de/1125/1/mlreg4cxu7/w4fgav3s7p} and {2.8 Folders within the School}{https://www.edumaps.de/1126/1/zy498oukoj/4swych5o40} !#public ❓ Still unsure? | If you could not find the right option, write to us via the {contact page}{https://www.edumaps.de/contact}. Please tell us: - Who should receive the content (class, colleagues, anyone) - What they should be allowed to do (read, edit, submit) - Whether it is a map, a box, a column or a folder This way we can recommend the right sharing option quickly. !#contact
2.11 Copying and Transferring Maps
edumaps
copying tutorials
📑 Table of Contents | ~Contents~ 🧭 Which Way Fits Your Case? | **Where should the map go?** - Case 1: **Your own account** → Copy map - Case 2: **Another account, same server** → Copy map - Case 3: **Another server** → Import map from server - Case 4: **Save as a file** → Export/import JSON - Case 5: **Merge two accounts** → Merge - Case 6: **Only columns or boxes** → Copy parts - Case 7: **One copy per student** → Distribute copy to group > **Rule of thumb:** Within one server: copy the map. Between servers: import via link or JSON. 🖥️ Important: The Edumaps Servers | Edumaps runs on several separate servers: - **www.edumaps.de** (main server) - **he.edumaps.de** (Hesse) - **nds.edumaps.de** (Lower Saxony) - **nrw.edumaps.de** (North Rhine-Westphalia) - **www.edumaps.ch** (Switzerland) Each server has its own user database and its own maps. A login on one server does not work on another server. > That is why "Copy map" only works within one server. To move between servers, use Case 3 or Case 4. You can tell the server from the start of the map link, for example `https://nrw.edumaps.de/…`. 1️⃣ Case 1: Copying a Map Within Your Own Account | The simplest case: you want a second, independent version of a map, for example as a backup, as a template for the next school year, or as a variant for another class. **Here's how:** -- Open the map. -- Click the map menu (three dots) at the top right. -- Choose **"Copy map"**. -- The copy is created immediately and opens. You will find it afterwards under {My Maps}{https://www.edumaps.de/user/maps}. **What happens:** - The whole map with all columns, boxes, contents, and the map background is duplicated. - Your own uploads are not stored twice, the copy links to the same files. - The copy gets a new map link. Links you have already handed out still point to the original. > Tip: Add a note such as "Backup" or "Copy 2026/2027" to the title of the copy so you can tell the two maps apart later. See also: {FAQ: How can I copy a map?}{https://www.edumaps.de/faq#a1500} ❓ The "Copy map" Entry Is Missing? | If you do not see a "Copy map" entry in the map menu, there are two possible reasons: -- You are **not signed in** and are visiting the map as an anonymous user. Sign in and reload the map. -- The map owner has enabled the option **"Disable map copying"** in the map settings under Extras. In that case only the owner can copy the map. > The reverse also applies: if you want to prevent others from copying your map, enable exactly this option in your map settings. See also: - {FAQ: Why is the "Copy map" entry missing?}{https://www.edumaps.de/faq#a1550} - {FAQ: How can I block copying of a map?}{https://www.edumaps.de/faq#a24500} ✅ Checklist: Copying a Map | <check> Copied one of your own maps via the map menu Found the copy under "My Maps" Adjusted the title of the copy Found the "Disable map copying" option in the map settings </check> 2️⃣ Case 2: Transferring a Map to Another Account | Typical situations: a colleague hands a map over to you, you take over a colleague's subject area, or you have a new account (for example after switching from a basic account to a teacher account). **Here's how:** -- The current owner opens the map, clicks the blue share button, and copies the **map link** (read or edit). -- Sign in with the **target account**, the account that should own the map from now on. -- Open the map link in your browser. -- Click the map menu (three dots) at the top right and choose **"Copy map"**. -- The map is now stored as your own map in the target account, including all files. **Good to know:** - All files from the original map are copied into the storage of the target account. They stay available even if the previous owner deletes their uploads later. - If the map is opened with **read rights**, only the visible columns and boxes are copied. With **edit rights**, everything is copied, including hidden columns and boxes. - The previous owner must not have enabled "Disable map copying". - The original stays with the previous owner and can be deleted afterwards. > There is no direct way to change the map owner. A transfer is always a copy made from the target account. See also: {FAQ: Transferring a map from one account to another}{https://www.edumaps.de/faq#a24300} 📦 Transferring Many Maps at Once | If many maps are to be taken over into another account, proceed as follows: -- Sign in to the **old account** and note the links of all maps to be transferred. A folder is handy here: collect the maps in it and share the folder link with the new account. -- Sign out and sign in again with the **new account**. -- Open each map link one after the other and choose "Copy map" each time. > Alternatively, export all maps as JSON files (Case 4) and import them in the new account. Same effort, but it also works across server boundaries. See also: {FAQ: Merging duplicate accounts}{https://www.edumaps.de/faq#a5000} ✅ Checklist: Account to Account | <check> Copied the map link in the source account Signed in with the target account and opened the link Took over the map via "Copy map" Checked that all files are present in the copy </check> 3️⃣ Case 3: Importing a Map from Another Edumaps Server | Typical situations: your school moves from the main server to the state server, you move to a school in another state, or you created maps on www.edumaps.de and now work on nrw.edumaps.de. **Here's how:** -- On the **source server**, open the map, click the blue share button, and copy the map link. -- Sign in on the **target server**. -- In the sidebar, click **"Create map"** and choose **"Import"**. -- In the dialog, choose **"Map from another server"**. -- Paste the map link and start the import. -- The map is created as a new map on the target server. All files are transferred and then appear in your {upload manager}{https://www.edumaps.de/uploads}. **Good to know:** - When importing between servers, the files are always copied so they are available on the target server. Do not delete the original map or its uploads until the import is complete. - Exactly what is visible via the link is transferred. Use a link with edit rights if hidden columns and boxes should come along too. - With many or large files, the import takes a little time. > If the import fails, check the link, whether the map can be opened without signing in, and whether "Disable map copying" is not active. See also: - {Tutorial: Importing content as new maps}{https://www.edumaps.de/1065/1/bck6c6wbih/hdop3a0fq8} - {FAQ: Map from another server}{https://www.edumaps.de/faq#a181000} 🏫 A Whole School Changes Server | If a school moves completely to another server (for example because a state license starts), the teachers transfer their maps themselves: - Each teacher imports their own maps via map link (see above) or via JSON file (Case 4). - The school admin first creates the accounts on the new server so that everyone can import while signed in. - For data protection reasons, no one can transfer other users' maps for them. Every user fetches their own content. > When changing servers, plan a transition period during which the maps on the old server remain accessible. ✅ Checklist: Server to Server | <check> Copied the map link on the source server Chose "Create map" → "Import" → "Map from another server" on the target server Ran the import and opened the new map Checked the files in the upload manager of the target server </check> 4️⃣ Case 4: Exporting a Map as a JSON File | The JSON file is the complete exchange format of Edumaps. It is suitable as a backup, for passing on by email or cloud, and for transferring to any account or server. **How to export:** -- Open the map in **edit mode** (red pencil icon at the top right). -- Click the map menu (three dots) and choose **"Export"**. -- Choose **"Edumaps file (json)"**. -- The file is downloaded. The file name contains the date and the map title. **What the file contains:** - Map settings (title, format, background, tags) - All columns and boxes with contents, colors, and settings - Text fields and arrows on sticker walls - References to uploaded files > The files themselves are not inside the JSON file. They are fetched from the source server during import. So do not delete the uploads of the original map as long as you still want to import the JSON file. See also: {Tutorial: Exporting maps}{https://www.edumaps.de/66/1/yhs2mg21rk/l3jy98jx3e} 📥 Importing a JSON File Again | **How to import:** -- Sign in with the account that should receive the map (on any server). -- In the sidebar, click **"Create map"** and choose **"Import"**. -- Choose **"Edumaps file (json)"** and upload the file. -- A new map with a new map link is created. **What happens to the files:** - **Import on the same server, your own files:** the links stay unchanged, nothing is stored twice. - **Import on the same server, someone else's files:** a copy is placed in your storage so the files remain available to you. - **Import on another server:** all files are copied so they are available there. > Every import creates a new map. If you import the same file twice, you have two maps. See also: {FAQ: How does the map import via JSON work?}{https://www.edumaps.de/faq#a23500} 💾 Backup and License Expiry | **Backup:** Export important maps regularly as JSON files, for example at the end of each school year. A backup within Edumaps is also possible via "Copy map", but the JSON file additionally sits outside the platform. **License expiry:** If a school or state license expires, your maps remain fully intact. However, the storage is reset to the free quota. Save your maps as JSON files and, if needed, transfer them to another account or server. > Uploaded files are only taken over during import if they still exist on the source server at the time of import. See also: - {FAQ: How can I create a backup of my map?}{https://www.edumaps.de/faq#a1600} - {FAQ: What happens to the content when a license expires?}{https://www.edumaps.de/faq#a23000} ✅ Checklist: JSON | <check> Exported a map as an Edumaps file (json) Imported the JSON file again via "Create map" → "Import" Understood: the files are fetched during import Created a backup of important maps </check> 5️⃣ Case 5: Merging Two Accounts | You accidentally have two accounts, for example a self-registered basic account and a teacher account created by your school. There are two ways, depending on the account type: **A) Teacher or student accounts of the same school** The school admin can merge both accounts: -- The school admin signs in and opens the page {Merge accounts}{https://www.edumaps.de/users/merge}. -- There they choose the account to keep and the account to dissolve. -- All maps and uploads of the dissolved account move into the remaining account. **B) Basic accounts (without a school)** Merging is not possible here. Instead, transfer the maps as in Case 2: -- Note all map links in the old account. -- Sign in with the new account, open each link, and choose "Copy map". -- All uploads are automatically copied into the new storage. -- Optional: delete the old account under {My Account}{https://www.edumaps.de/user/account} and then enter the email address in the new account. Alternatively, the school admin can {invite the basic account to the school}{https://www.edumaps.de/users/invite}. The user then receives a confirmation link by email. After acceptance, the school admin can perform the merge. See also: {FAQ: Merging duplicate accounts}{https://www.edumaps.de/faq#a5000} 🤝 Keeping Two Accounts and Using Them Together | If you have one account at a school and a second one at another institution, merging is often not sensible: both accounts have different roles, rights, and single sign-ons. **The alternative:** a shared folder. -- Create a folder under {My Folders}{https://www.edumaps.de/user/folders}. -- Click the folder's share button and share it with the second account with edit rights. -- Both accounts now access all maps in this folder without anything having to be copied. See also: {FAQ: Two accounts at a school and an institution}{https://www.edumaps.de/faq#a5050} 🚌 A Teacher Changes School | If a teacher changes school **on the same server**, the maps do not need to be transferred. The account simply moves: -- The school admin of the **new** school opens the page {Invite users}{https://www.edumaps.de/users/invite}. -- They enter the teacher's email address and choose the role "Teacher". -- The teacher confirms the invitation link in the email. The account now belongs to the new school, all maps and uploads are retained. > If the new school is on a **different server**, moving the account is not possible. Then transfer your maps via map link (Case 3) or JSON file (Case 4) into the new account. See also: {FAQ: How can a teacher be moved to another school?}{https://www.edumaps.de/faq#a66000} ✅ Checklist: Accounts | <check> Clarified which account type is involved (school account or basic account) For school accounts: asked the school admin to merge For basic accounts: took over the maps via "Copy map" Checked whether a shared folder is the better solution </check> 6️⃣ Case 6: Copying Individual Columns | You do not need the whole map, just one column from another map, for example a material collection from a colleague's map. **Here's how:** -- Open your own map in edit mode. -- Click the three dots next to the "New column" button and choose **"Copy column from map"**. -- Navigate to the map that contains the column you want. -- A red plus icon now appears on every column. Click the column you want to copy. -- You are automatically taken back to your map. There you will find the copied column with all its boxes. > This function works within one server. From another server, import the whole map (Case 3) and then delete the columns you do not need. See also: {FAQ: Copying a column from another map}{https://www.edumaps.de/faq#a1650} 📦 Copying Individual Boxes | **Here's how:** -- Open your own map in edit mode. -- Click the three dots next to the "New box" button (below the last box in a column) and choose **"Copy box from map"**. -- Choose where to search: My Maps, Received Maps, or Visited Maps. -- Navigate to the map you want and click the red icon at the top right of the box. -- The box appears in your column. **Within the same map**, duplicate a box via the box menu (three dots on the box) with "Duplicate". This also takes over all box settings. See also: {FAQ: Copying a box from another pinboard}{https://www.edumaps.de/faq#a60000} 🔗 Reusing Files Without Uploading Again | You do not need to upload a video or image again if you have already uploaded it once: -- Open the box editor, click "Upload", and choose "My Uploads". -- There you will find an overview of all your uploaded files. -- Click the file you want in the box content, it is inserted automatically. Alternative way: -- Open the {upload manager}{https://www.edumaps.de/uploads} and find the file. -- Click the file's link icon or right-click and choose "Copy link address". -- Paste the link into the box editor of the target map. The file appears there like an upload. > Map backgrounds can be reused too. You will find the last 5 map backgrounds you used in the image selection of the map settings. See also: {FAQ: Reusing uploads}{https://www.edumaps.de/faq#a47000} ✅ Checklist: Transferring Parts | <check> Copied a column from another map Copied a box from another map Duplicated a box within the map Inserted an existing upload into another box </check> 7️⃣ Case 7: A Copy for Every Student in a Class | You want every student in a class to work with their **own** version of your map, for example for a weekly plan, a portfolio, or individual work. Then you do not share the map itself, you distribute copies. **Here's how:** -- Open your map and click the three menu dots at the top right. -- Choose **"Copy"** and then click the tab **"Distribute to group"** in the dialog. -- Choose the class or group. -- Confirm. Every student in the group receives their own copy of the map in their account and a notification. **Good to know:** - Each copy belongs to the respective student. One student's changes are not visible to the others. - Your original map stays unchanged. You can distribute it again later, for example to another class. - Students find their copy under {My Maps}{https://www.edumaps.de/user/maps}. - A folder containing all distributed maps is created automatically. You are the owner of this folder and can review the results at any time. > Difference from "Share with group": there, all students work together on one map. With "Distribute to group", everyone works alone on their own copy. See also: {Tutorial: Distributing a map to a group: everyone gets their own copy}{https://www.edumaps.de/1163/1/xifijbym0eaw/mzbs9odqd8v4} ⚠️ What Is Not Transferred When Copying | A copy always starts with the **contents** of the map, but without the **user data** that has accumulated over time. Not taken over: - Poll results and votes - Ticks set in checklists - Comments and student submissions - Likes and ratings - Bookings, reservations, and participant lists - The map's history - Shared links, column-group links, and group releases > That is usually what you want: the copy for the next class starts clean. If you need the results, save them beforehand, for example participant lists as CSV. **Also keep in mind:** - The copy has a **new map link**. Distributed links and QR codes still point to the original. - It is best to double-check passwords and access settings in the copy. - Embedded columns from other maps remain references and do not become your own content. 📁 Folders and Collections | Folders contain only **references** to maps, not copies. They therefore cannot be copied or exported. - If you want to "transfer" a folder, simply share it with the other account. The other account can save the folder in its own folders. - If the maps in the folder should really pass into the ownership of the other account, that account copies the maps individually (Case 2) and places them in its own folder. > For many maps, the folder is the easiest handover: the previous owner shares the folder, the new account gradually copies what it really needs. See also: {Tutorial: Using folders}{https://www.edumaps.de/1057/1/ruqcqtexz1/qz34252w7n} 🎉 Summary | **Rule of thumb for all cases:** - **Same account:** Copy map - **Another account, same server:** open the link, copy map - **Another server:** Create map → Import → Map from another server - **File for backup or handover:** export the map as JSON, import later - **Duplicate account at school:** the school admin merges the accounts - **Parts only:** copy an external column or box - **One copy per student:** distribute the map to a group > Your content belongs to you. With these ways, you can get it anywhere you need it. The {FAQ}{https://www.edumaps.de/faq} answers further questions. 🧭 Overview1️⃣ Copying a Map2️⃣ Account to Account3️⃣ Server to Server4️⃣ JSON Export and Import5️⃣ Merging Accounts6️⃣ Transferring Parts Only7️⃣ One Copy per Student⚠️ Notes