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2. Manage and share Maps & Folders

Edumaps

Alle access-rights (3)folders (2)sharing (4)tags (1)teilen (1)tutorials (8)zugriffsrechte (1)

2.1 Share Maps with Links
edumaps
access-rights sharing tutorials
Map Sharing Dropdown | You can access the map sharing options by clicking on the blue share icon. https://www.edumaps.de/file/4844233571354642352.png/zk99fo4# Share Map Dropdown In the map share dropdown you will find the following options: - {Link to Map}{!#maplink} - {Share with Class}{!#class} - {Share with User}{!#user} - {Share Column Group}{!#columngroup} !#dropdown Protect Map with Password | You can secure your map with a password, ensuring that only users who enter the correct password can view it. To do this, click the three dots in the map-sharing dialog and select "Set Map Password" from the dropdown. https://www.edumaps.de/file/2496478599814446587.png/qzza39c# Map-sharing dialog with password Additionally, you can find the map password in the map settings under extras. https://www.edumaps.de/file/6276747324994414766.png/5ogxpjf# Set Map Password !#passwordAccess only my school | You can set that only users who belong to your school (viewable by the school admin in the {“List of Accounts”}{https://www.edumaps.de/users/list}) are allowed to open your map. Other users will thereby not have access. To do this, you can click the three dots in the map sharing dialog and select "Access only my school" from the dropdown. https://www.edumaps.de/file/2287142884276448967.png/u0pnef3# Option: “Access only my school” https://www.edumaps.de/file/9203519138395006804.png/pu8yypj# Notice about access protection !#accessschool Regenerate links | If you regenerate the map links, existing map links will become invalid and all users who are currently using these links will lose access to the map. https://www.edumaps.de/file/13807942647756240268.png/66xevic# Option: “Regenerate links” !#regeneratelinks 📑 Table of Contents | -- {Map Sharing Dropdown}{!#dropdown} -- {Link to the Map}{!#maplink} -- {Share with Class}{!#class} -- {Share with User}{!#user} -- {Share Column Group}{!#columngroup} -- {Protect Map with Password}{!#password} -- {Access only my School}{!#accessschool} -- {Special Case: Edit first, then only Read}{!#specialcase} -- {Regenerate Links}{!#regeneratelinks} -- {Publish: “My School (Read)”}{!#releaseschool} -- {Publish: “Public Release”}{!#publish} Publish: “Public Release” | Under “Publish”, you can make the map discoverable across the entire internet. Select “Public Release” and save the map – this will make the map publicly available. In addition, you need to activate your {public profile page}{https://www.edumaps.de/1087/1/qerwrf9nfe/o1gpolryps} so that your maps can be found and other users can follow you. https://www.edumaps.de/file/7578450431972929701.png/n1pdqdn# Public Release of the Map ⚠️ The map is public and can be found on the internet by search engines. ⚠️ Do not share content for which you do not have usage rights. You bear full responsibility. !#publish Special Case: Edit First, Then Read Only | You can share your map via a link, initially granting your students editing rights, and later downgrade the link to read-only access. 1. To do this, open the map-sharing dialog and click the three dots in the upper right corner. 2. Select “Read link allows editing”. https://www.edumaps.de/file/10844307839775034374.png/1r7dupe# 3. Click “Activate” and then the “Save” button. https://www.edumaps.de/file/17444935856382505982.png/1euodj4# 4. Click on the blue Share button again and copy the link with “Read Map” access rights. 5. When your students open this link, they can edit the map. If you want to revoke the editing rights later, deactivate the option accordingly. This means the read link will only grant read rights as usual. Additional Note: If you use the “Share with class” function, you can share first with editing rights and later share again with read rights. This will overwrite the previous share settings. !#specialcase Publish: “My School (Read)” | - You want to share your map for **all** teachers and students in your school to read. - Users who do not belong to your school should not have access. - The map appears on page {“Maps of my School”}{https://www.edumaps.de/maps/school}. To do this, open the map settings and click on “Publish” and select “My School (Read)”. https://www.edumaps.de/file/4319777730896990970.png/y00hfqo# Publish to “My School (Read)” Save your map and the map will immediately be available to all members of your school at {“Maps of my school”}{https://www.edumaps.de/maps/school}. !#releaseschool Introduction | ✔️ At Edumaps, you can quickly and easily share a map using the blue Share button. ✔️ However, you can just as easily distribute it specifically to selected groups and users. This sharing can also be revoked. ✔️ Content can also be partially shared with individual column groups. ✔️ As a teacher, you can also make your maps available to your entire school with just one click. Link to Map | The access right can be selected directly in the map sharing dialog: https://www.edumaps.de/file/11256986218003913799.png/bahl0im# Link to share map Here you can choose “Read Map” or “Edit Map”. You can also specify whether visitors to your map need to be registered with Edumaps. !#maplink Share with Class | You can share your map directly with one of your classes. https://www.edumaps.de/file/6790492326856397042.png/03kxnr0# Share map with class Choose “Read Map” or “Edit Map”. After sharing, the students will find the map in their personal area under {Received Maps}{https://www.edumaps.de/user/maps-shared}. Additionally, all students in the class will receive a notification on Edumaps, which will also link to the shared map. !#class Share with User | You can share your map to individual users. https://www.edumaps.de/file/9605832500303146605.png/7xt05z7# Share map to user The user must already be registered on Edumaps. Choose access with “Read map” or “Edit map”. After sharing, the user will find the map in their personal area under {Received Maps}{https://www.edumaps.de/user/maps-shared}. Additionally, they will receive a notification on Edumaps, which will also link to the shared map. !#user Share Column Group | You can create any number of column links to share selected columns for reading and editing. https://www.edumaps.de/file/11608949945934044485.png/ydm5d1i# Share column group With the first click on a column, the column is selected for reading. With the second click for writing. Click on “Continue”. Now you can give the link a title. Additionally, you can choose whether the visitor needs to log in to access the map. Click on “Generate Link”. Now you can copy the generated link and distribute it to your students. Tip: All generated links can be edited afterwards and the column accesses changed. To do this, simply click on “Share Column Group” and then in the overview on edit for the column link. !#columngroup
2.2 Share Maps within the School
edumaps
access-rights sharing tutorials
Introduction | ✔️ With Edumaps, you can easily make your maps available to all teachers and students at your school. ✔️ You can also share maps specifically with selected groups and users only. ## Notes - "Publish" determines where a map is visibly offered. - "Protect" limits who is allowed to open a map. - "Share" grants specific access to classes and users. 📑 Table of Contents | -- {Publish to entire school}{!#school} -- {Publish to entire school – students can read, teachers can edit}{!#schooledit} -- {Access only for members of my school}{!#protect} -- {Protect map with password}{!#password} -- {Individual sharing of the map}{!#individual} -- {Additional: Public release of a map}{!#publish} Publish to Entire School | > You can publish a map so that it is displayed to all members of your school on the {"My School"}{https://www.edumaps.de/maps/school} page. To do this, use the "Publish" category in the map settings. You can open the map settings as follows: -- Click the red edit icon at the top right of the map. -- Click on the map title. -- The map settings will open in the sidebar. -- Click on "Publish" -- Activate "My School (Read)" and save. This results in the following: -- The map appears on the {"My School"}{https://www.edumaps.de/maps/school} page. -- All teachers and students have access to the page and therefore to your map. https://www.edumaps.de/file/7912104353563399916.png/is7kqsc# Publish for "My School (Read)" !#school Publish to Entire School – Students Can Read, Teachers Can Edit | If you share a map with the school, you can also specify in the map settings under "Publish" that teachers are allowed to edit the map. This means teachers will find the map linked for editing on the "My School" page. Students, however, will still only have read access. https://www.edumaps.de/file/7037773137591267334.png/641w70d# Publish for "My School (Read)" with editing rights for teachers !#schooledit Access Only for Members of My School | You can set that only users who belong to your school (viewable in the {"List of all accounts"}{https://www.edumaps.de/users/list}) are allowed to open your map. Other users will not have access. To do this, activate the option "Access only for registered users of my school" in the map settings under "Protect". https://www.edumaps.de/file/18108184032951437695.png/9hyh0qc# Option: "Access only for registered users of my school" !#protect Protect Map with Password | You can assign a password to your map. The map will then only be shown to users who enter the correct password. To do this, you will find an input field for the map password in the map settings under "Protect". https://www.edumaps.de/file/9696185051289052496.png/u594erq# Assign password to map !#password Individual Sharing of the Map | You can share your map individually via the map sharing dropdown. https://www.edumaps.de/file/4952576320845668355.png/3r0xnpd# Map sharing dropdown In the map sharing dropdown, you will find the following options: - Link to the map - Share with class - Share with user - Share column group > These options are explained here: {Share maps with links}{https://www.edumaps.de/47/1/qg0v5vrsbe/3dst4bt7lq} !#individual Additional: Public Release of a Map | This option is not intended for internal school sharing, but it is still a way to publish a map. Under "Publish", you can make the map discoverable for the entire internet. Select "Public Release" and save the map to make it publicly available. In addition, you must activate your {public profile page}{https://www.edumaps.de/1087/1/qerwrf9nfe/o1gpolryps} so that the maps can be found. https://www.edumaps.de/file/10238197244220007954.png/sx2y54d# ⚠️ The map will be public and can be found on the internet by search engines. ⚠️ Do not share any content for which you do not have usage rights. You bear full responsibility. !#publish
2.3 Sharing Maps - Special Cases
edumaps
access-rights sharing tutorials
Introduction | ✔️ At Edumaps, you can share a map quickly and easily via the blue share button. ✔️ However, you can also distribute specifically to selected groups and users. This sharing can also be revoked. ✔️ Content can also be partially shared with individual column groups. ✔️ You can also, as a teacher, make your maps available to your entire school with just one click. Map Sharing Dropdown | You can access the options for Map Sharing by clicking on the blue Share icon. https://www.edumaps.de/file/4844233571354642352.png/zk99fo4# Map Sharing Dropdown See {Tutorial: Sharing Maps with Access Rights}{https://www.edumaps.de/1047/1/siajhiablo} !#dropdown Share by Map Link: Teachers can edit and students can read | - You want to share your map for editing with teachers. - You want to share your map for reading with your students. - **Anonymous users** should have **no access**. **Setting:** -- Open the map-sharing dialog. -- Click on "Edit map" and select "Access for registered users only". -- Copy the link and distribute it to your colleagues. -- Open the map-sharing dialog again. -- Click on "Read map" and do not check "Access for registered users only". -- Copy the link and distribute it to your students. !#teacherstudent Share only a single column | - You only want to **share one column** of your map for reading or editing. - Other users should still be able to see the entire map. **Setting:** -- Click on the three dots next to the column. -- Select “Link to column”. -- Choose “Read” or “Edit”. -- Activate “Hide other columns” in the dialog. -- Copy the link and send it to the users who should only see the column. !#columnsingle Share only a single Box | - You want to grant access to **only one box** in your map for reading or editing. - Other users should still be able to see the entire map. **Setting:** -- Click on the three dots next to the box. -- Select “Link to the box”. -- Choose “Read” or “Edit”. -- Activate “Hide other boxes” in the dialog. -- Copy the link and send it to the users who should only see the box. !#boxsingle Protect individual columns from editing | - You want to allow editing of your map. However, **certain columns** should be protected so they cannot be edited. **Setting:** -- Click on the three dots by the column and select “Edit”. -- In the column editor, activate “Protect column”. A lock icon will appear on the column. -- Open the map-sharing dialog and send the link with editing rights. > Alternatively, you can use the {Share with column groups}{https://www.edumaps.de/1099/1/8c1r73m85c/ly9pqzltsw}. !#protectcolumn Protect individual boxes from editing | - You want to make your map available for editing. However, **certain boxes** should be protected so that they cannot be edited. **Setting:** -- Click on the three dots on the box and select “Edit”. -- In the box editor, enable “Protect box”. A lock icon will appear on the box. -- Open the map sharing dialog and send the link with editing rights. !#protectbox Special case - Group 1 edits, Group 2 reads | Special Case - Edit Group 1, Read Group 2 - Group 1 should be able to edit. - Group 2 should only be able to read. - The map should be distributed to both groups with the **“Share to Class” function**, so that the users can find the map under {“Received Maps”}{https://www.edumaps.de/user/maps-shared}. **Setting:** -- Click on the blue Share Map button and select “Share to Class”. -- In the dropdown, select Group 1. -- Set access to “Edit Map” and confirm. -- Click on the blue Share Map button again and select “Share to Class”. -- In the dropdown, select Group 2. -- Set access to “Read Map” and confirm. !#groups Release: “My School (Read)” | - You want to share your map for reading **with all teachers and students of your school**. - Users who do not belong to your school should not have access. - The map appears on the page {“Maps of My School”}{https://www.edumaps.de/maps/school}. **Setting:** 1. Open the map settings. 2. Under “Release”, select “My School (Read)” from the dropdown and click on “Save Map”. !#myschool 📑 Table of Contents | -- {Map Sharing Dropdown}{!#dropdown} -- {Share by Map Link: Teachers can edit and students can read}{!#teacherstudent} -- {Share only a single column}{!#columnsingle} -- {Share only a single Box}{!#boxsingle} -- {Protect individual columns from editing}{!#protectcolumn} -- {Protect individual boxes fromediting}{!#protectbox} -- {Special case - Group 1 edits, Group 2 reads}{!#groups} -- {Release: “My School (Read)”}{!#myschool}
2.4 Sharing Column Groups
edumaps
sharing tutorials
Introduction | ✔️ With Edumaps, you can share individual columns or custom **groups of columns**. ✔️ You can allow editing of some columns while making others read-only. ✔️ Links for column groups can be edited and adjusted at any time. 📑 Table of Contents | -- {Access sharing by column groups}{!#a1} -- {Create a link for column groups}{!#a2} -- {Edit or delete an existing Link}{!#a3} Access sharing by column groups | You will find the “Share column groups” options in the menu that opens when you click the blue share icon at the top right. https://www.edumaps.de/file/800153935131464491.png/1ywl64m# Menu for sharing the map Click “Share column groups” from the dropdown to open the following dialog: https://www.edumaps.de/file/14521050302575915880.png/waey8xm# Dialog: Overview of existing column links Click the button “New link”. !#a1 Create a link for column groups | You can now individually select the columns you want to share. https://www.edumaps.de/file/10073730089803094699.png/z7crf32# Dialog: Select columns to share The **first click** on a column selects it as read-only. The **second click** allows editing. https://www.edumaps.de/file/11385559585160793847.png/ys193it# Read or Edit Rights visible on the right Click the “Next” button. Next, you can give the link a title. You can also choose whether visitors need to log in to access the map. https://www.edumaps.de/file/12988600561974127525.png/7xna2kk# Title for the link to column group Click “Create link”. You can now copy the generated link and distribute it to your students. https://www.edumaps.de/file/3218181393237824272.png/aauip06# Copy link to column group Tip: Use the QR code as well, which your students can conveniently scan with their phone or tablet. !#a2 Edit or delete an existing Link | All created links can be edited afterwards and the column access rights changed or even removed. Simply click the blue share button and select "Share column groups". An overview of all column group links you've already created will appear. https://www.edumaps.de/file/13797833216771532417.png/tmpou0i# Overview of existing column group links 1. Click the link icon to copy the link. 2. Click the pencil icon to edit the link. 3. Click the red cross icon to delete the link. Click the pencil icon, and the following dialog appears: https://www.edumaps.de/file/5230301523216957834.png/p5vevxm# Edit column groups for existing link Click the respective columns to set permissions: > First click is read-only, second click is edit, third click removes all permissions for the column. Click “Next”; you can optionally change the title and enable “Access only with login”. Then click “Save”. The sharing dialog will be displayed. It is the same link as before. Your students can still use the same link. !#a3
2.5 Using Folders: Remember, Share and Search Maps
edumaps
folders tutorials
Removing map from Folder | You can remove any map and any folder from the folder again. 1. Click the red edit button for this purpose. https://www.edumaps.de/file/3348787443409138587.png/72twiml# Edit folder 2. Then click on the red-white trash can icon. https://www.edumaps.de/file/16696616311524463521.png/uvfx99p# Remove map Afterwards, the map is removed. The map itself is not deleted here, only the reference to the map in your folder is removed. !#remove Saving Folder inside Folder | You can save not only maps, but also entire folders inside another folder. This allows you to structure larger collections clearly, for example by topics, classes, projects, or school years. Go to your folder, click the red edit icon, and then click the **“Add folder”** button. The following dialog will open: https://www.edumaps.de/file/13862576503045607790.png/h1d8125# Add a folder to a folder Select the appropriate option and add another folder to the current folder. Saved folders are not moved or deleted. They will additionally appear in your folder and can still be opened in their original location. !#folders📑 Table of Contents | -- {Create new Folder}{!#create} -- {Folder Settings}{!#settings} -- {Details about Folder Settings}{!#details} -- {Add a Map to a Folder}{!#options} -- {Add Map via “My Maps” or “Visited Maps”}{!#maplist} -- {Add a map using a map link}{!#maplink} -- {Add active map to a folder via the map menu}{!#dropdown} -- {Bookmark external Folder}{!#external} -- {Removing map from Folder}{!#remove} -- {Saving Folder inside Folder}{!#folders} -- {Sorting of Maps in the Folder}{!#sorting} -- {Content search through all maps in folder}{!#search} Folder Settings | Click on the folder title above to open the folder settings. https://www.edumaps.de/file/378456618396699237.png/r3s7dfk# Folder Settings Here you can configure the following settings: -- Background -- Publish -- Sorting of Maps -- Protect -- Extras !#settingsDetails about Folder Settings | In the folder settings, you can assign a title and subtitle to the folder. **1. Background** Choose a predefined color or a background image. You can darken the background and enable blur. **2. Publish** By default, every folder is private (not listed). However, you can share your folder with {“My School”}{https://www.edumaps.de/maps/school} or on your public profile. **3. Sorting of Maps** Here you can define the arrangement of the maps within the folder. **4. Protect** Each folder can be password-protected. In addition, you can use the option “Access only for registered users of my school” to prevent other users from accessing the folder. **5. Extras** Here you can set the language of the folder. This is helpful if you have multiple folders/maps in different languages on your public profile. A language filter dropdown will then appear. !#detailsSorting of Maps in the Folder | You have the option to change the sorting of maps within the folder. There, you can choose between four sorting options: - Newly added maps first - Newly added maps at the end - By map title A - Z - By map creation date This sorting is applied when the folder is opened for the first time. Please note: Folders within folders are always sorted alphabetically. !#sortingContent search through all maps in folder | In each folder, you will find a search function that allows you to search through all the maps present there, including all the boxes located on these maps. https://www.edumaps.de/file/15551698214479450689.png/kt06v6m# Search for Maps and Box Contents You can save multiple maps from your colleagues in a folder and then search through the contents of all these maps using the folder search function. Example: You can search for a name of a student or a device name for lending purposes, and only maps will be displayed where boxes containing this search term are found. When you click on the map, the corresponding map will open, and only the box with the term will be displayed. The search for boxes works in all folders as well as globally on the “My Maps” page. !#search Introduction | ✔️ With folders you can: - Collect important maps in one central place - Compile and distribute maps - Represent higher-level structures - Compile maps into folders together with others (collaboration) > A folder contains **references to maps**. The map itself remains in its original storage location and can be saved in multiple folders at the same time.Create new Folder | To create a folder, visit the page {“My Folders”}{https://www.edumaps.de/user/folders} and click the button “Create New Folder”. https://www.edumaps.de/file/8841861003723626620.png/jmn0e3h# Button “Create New Folder” On the “My Folders” page, you will see several folders that every user has by default: -- My Maps -- Favorites -- Received Maps -- Followed Maps -- Visited Maps -- Maps of My School -- External Folders When you create a new folder, it will be added to the folder list. !#createAdd active map to a folder via the map menu | You can save any map directly to one of your folders. Here’s how: 1. When you have a map open, click on the map menu at the top right. 2. In the dropdown, select the entry “Bookmark (in folder)”. https://www.edumaps.de/file/7041291458674499754.png/e8vmvrt# Bookmark in folder 3. Now choose the folder where you want to save this map. https://www.edumaps.de/file/1995199449411868381.png/9sh7sfq# Select folder 4. The map is now in the selected folder. 💖 A map can be saved in any number of folders. 💖 You can also save maps from other users. !#dropdown Add a map using a map link | You can add any map directly to one of your folders using the Map-Link. - Copy the link to the map (from the map-sharing dialog). - Go to the page {“My Folders”}{https://www.edumaps.de/user/folders}. - Click on the button “Add Map”. - Insert the link to the map. https://www.edumaps.de/file/5820245933146251644.png/0dgr35o# Add map via link !#maplink Bookmark external Folder | You have the option to bookmark folders from other users. Open the folder and then click on the star icon. https://www.edumaps.de/file/540751602582985290.png/ygzcq9x# External Folder Bookmark Afterwards, you will find the folder in {“External Folders”}{https://www.edumaps.de/user/folders?ext}. Alternatively, you can use the “Add map via link” function. !#external Add a Map to a Folder | If you are in a folder, you can click the “Add map” button. The following selection will then appear: https://www.edumaps.de/file/6265039669520108437.png/p1ukk67# Selection for adding maps -- {My Maps}{https://www.edumaps.de/user/maps} -- {Visited Maps}{https://www.edumaps.de/user/maps-visited} -- Select “Insert Link to Map” to paste a map link into the input field that opens. -- Create a new map directly in the folder. !#optionsAdd Map via “My Maps” or “Visited Maps” | To add a map, select {“My Maps”}{https://www.edumaps.de/user/maps} or {“Visited Maps”}{https://www.edumaps.de/user/maps-visited}, and you will be redirected to the corresponding page. There you can select the desired map by clicking on a red cross. https://www.edumaps.de/file/1504345189925969439.png/atelkj2# Select Map in Map List A dialog will then appear for selecting your folder and with which permissions the map should be stored there. https://www.edumaps.de/file/8740454462800161041.png/1yfysw2# Folder Selection for Saving the Map You can specify whether the map in the folder can only be viewed or also edited - depending on what rights you have to the map yourself. !#maplist
2.6 Sharing Folders with Links & Advanced Features
edumaps
folders tutorials
Introduction | ✔️ With folders you can: - Centrally collect important maps - Compile and distribute maps - Depict overarching structures - Compile maps in folders with others (collaboration) Here you can find the {Tutorial: Folders - Basics}{https://www.edumaps.de/1057/1/ruqcqtexz1}. Share folder via link | You can share your folder. To do this, click on the blue share icon: https://www.edumaps.de/file/2793889706133324492.png/rt9k5c7# Options for sharing folders By clicking on "Link to folder", the share dialog opens. https://www.edumaps.de/file/8140600862144614429.png/97kaj4h# Share dialog for folders Here you can choose whether to grant read rights or editing rights. You can then copy and distribute the link. !#share Share folder with class/group | When you want to share with a class, this dialog opens: https://www.edumaps.de/file/1253072636929137927.png/jks0s2r# Share folder with class Select your class/group. Also choose the access right (Read or Edit). Then click on "Confirm". After sharing, users will find this folder under {My Folders}{https://www.edumaps.de/user/folders} (as an "External Folder") and will receive a {notification}{https://www.edumaps.de/notifications}. !#class Share Folder with User | If you want to share the folder with a user, this dialog will open: https://www.edumaps.de/file/17171387320087245744.png/egr8pn2# Share Folder with User Enter the email or username. The user must already be registered with Edumaps. Then select the access right (Read or Edit). Click "Confirm" afterwards. After sharing, the user will find this folder under {My Folders}{https://www.edumaps.de/user/folders} (as an "External Folder") and will receive a {Notification}{https://www.edumaps.de/notifications}. !#user Save folder in folder | In each folder, you will find the button "Add map" next to the button "Add folder". https://www.edumaps.de/file/6080339043288494032.png/u701242# Button “Add Folder” Click the "Add folder" button to open the following dialog: https://www.edumaps.de/file/6619097874447964561.png/kfvnmp6# Dialog to add folder -- Open “My folders” -- Insert folder link -- Create new folder !#folderinfolder Add folder from “My Folders” | Click on "Open My Folders" and you will be redirected to the page. There is a red-white cross on each folder: https://www.edumaps.de/file/8103384028390078791.png/nnb2f16# Folder selection Click on a red-white cross, and the following dialog appears: https://www.edumaps.de/file/9856961450637682449.png/s50tygk# Rights selection for the folder to be added Confirm and the following appears: https://www.edumaps.de/file/15061220301640825440.png/knyjhif# The folder now appears in the folder, also showing the access right. https://www.edumaps.de/file/9926985015625003964.png/ycncm44# Folder in the folder !#myfolders Add folder via link | Select "Insert folder link", and the following dialog will open: https://www.edumaps.de/file/11764268881284613043.png/n3mixpe# Insert link to folder Enter the sharing link of the folder here and confirm. The folder will then appear in your folder. !#folderlink Create New Folder in Folder | Select “Create New Folder”, and the following dialog will open: https://www.edumaps.de/file/1881798337805820431.png/mhizjuv# Create New Folder in Folder Enter the name and confirm. The folder will then immediately appear in your folder. It will be assigned editing rights. !#createfolder Remove folder from folder | You can remove any folder from the folder again. 1. To do this, click on the red Edit button. https://www.edumaps.de/file/708042451560601492.png/0h6xmtv# Edit folder 2. Then click on the red-white trash can icon. https://www.edumaps.de/file/14712632626883014445.png/7cl9sm2# Remove folder The folder will then be removed. The folder itself is not deleted here, only the reference to the folder in your folder is removed. !#removefolder 📑 Table of Contents | -- {Share folder via link}{!#share} -- {Share folder with class/group}{!#class} -- {Share folder with user}{!#user} -- {Save folder in folder}{!#folderinfolder} -- {Add folder from "My Folders"}{!#myfolders} -- {Add folder via link}{!#folderlink} -- {Create new folder in folder}{!#createfolder} -- {Remove folder from folder}{!#removefolder}
2.7 Share Folders within the School
edumaps
teilen tutorials zugriffsrechte
Introduction | ✔️ With Edumaps, you can easily make your folders available to all teachers and students at your school. ✔️ You can also share folders specifically with selected groups and users. ## Notes - “Publish” determines where a folder is visibly offered. - “Protect” limits who is allowed to open a folder. - “Share” grants specific access to classes and users. 📑 Table of Contents | -- {Publish to entire school}{!#school} -- {Access only for members of my school}{!#protect} -- {Protect folder with password}{!#password} -- {Individual sharing of the folder}{!#individual} -- {Additional: Public release of a folder}{!#publish} Publish to entire school | > You can publish a folder so that it is displayed to all members of your school on the page {“My School”}{https://www.edumaps.de/maps/school}. To do this, use the “Publish” category in the folder settings. You can open the folder settings as follows: -- Click the red edit icon in the top right corner of the folder. -- Click on the folder title. -- The folder settings will open in the sidebar. -- Click on “Publish”. -- Activate “My School” and save. This results in the following: -- The folder appears on the page {“My School”}{https://www.edumaps.de/maps/school}. -- All teachers and students have access to the page and therefore to your map. https://www.edumaps.de/file/17681910909785540281.png/4yzn7ij# Publish for “My School” !#school Access only for members of my school | You can set that only users who belong to your school (visible in the {“List of all accounts”}{https://www.edumaps.de/users/list}) are allowed to open your folder. Other users will not have access. To do this, activate the option “Access only for registered users of my school” under “Protect” in the folder settings. https://www.edumaps.de/file/17651090516112851682.png/8ypyruz# Option: “Access only for registered users of my school” !#protect Protect folder with password | You can assign a password to your folder. This way, other users can only access the folder if they enter the correct password. To do this, you will find a password input field under “Protect” in the folder settings. https://www.edumaps.de/file/12916950422582377123.png/k8r5j5o# Assign password for folder !#password Individual sharing of the folder | Using the folder share dropdown, you can share your folder individually. https://www.edumaps.de/file/14878170776251707181.png/l9uk3bc# Folder share dropdown In the map share dropdown, you will find the following options: - Link to folder - Share with class - Share with user > These options are explained here: {Share folder via link}{https://www.edumaps.de/83/1/uqp63kd9rg/s8dlbq86rh} !#individual Additional: Public release of a folder | This option is not intended for internal school sharing, but it is still a way of publishing. Under “Publish”, you can make the map discoverable for the entire internet. Select “Public Release” and save the folder to make it publicly available. In addition, you must activate your {public profile page}{https://www.edumaps.de/1087/1/qerwrf9nfe/o1gpolryps} so that the folder can be found. https://www.edumaps.de/file/735507154302017039.png/usj7njj# ⚠️ The folder (and all included maps) will be public and can be found on the internet by search engines. ⚠️ Do not publish any content for which you do not own the usage rights. You bear full responsibility. !#publish
2.8 Using Tags and Tag Filters on a Map
edumaps
tags tutorials
Contents Overview | -- {📌 Introduction to Tags}{!#a1} -- {➕ Add Tags to a Box}{!#a2} -- {🕵️ Filter by Tags}{!#a3} -- {🏷️ Multiple Tags per Box Possible}{!#a4} -- {⚠️ Note on Tag Formatting}{!#a5} -- {🔗 Use Tags in Map Links}{!#a6} -- {📖 Example of Using Tags and Filters}{!#a7} -- {🗂️ Summary}{!#a8} 📌 Introduction to Tags | Tags are **keywords** that help structure content on a map and make it easy to filter. They always start with a hash sign `#` and consist of a single word with no spaces, for example `#school` or `#done`. By adding relevant tags to individual boxes, users can search for specific topics and quickly find similar content. !#a1 ➕ Add Tags to a Box | To add a tag to a box, follow these steps: 1. Open the desired box in your map. 2. Write a hash sign directly before the keyword, for example: `#mytag`. 3. You can also add multiple tags by using more words with hash signs, for example: `#done #school` It is important that tags are **written without spaces** and only consist of one word. Example: ``` #project #submission ``` This marks the box with the tags **project** and **submission**. You may also use hyphens, dots, or underscores inside a tag, e.g. #my-school #project.1 #school_30 !#a2 🕵️ Filter by Tags | You can click on a tag within a box. This activates a tag filter: - **Click on a tag:** Only the boxes containing the same tag are shown. - **Click the same tag again:** The filter is removed and all boxes are visible again. This makes it much easier to focus, especially when searching for specific content. **Example:** If you click on `#school`, only boxes marked with this tag will appear. #school !#a3 🏷️ Multiple Tags per Box Possible | It is possible to assign multiple tags to a box. Simply add a hash sign before each word you want to use as a tag. **Example:** ``` #exam #math #lesson ``` The box will now appear when filtering for any of these tags. This is especially helpful for making complex content easy to find in different contexts. Here is an example of how teachers can be filtered by subject: https://www.edumaps.de/1212/1/ywmw0cujf7/nqqohuvte2 Our Faculty – Portraits of Teachers !#a4 ⚠️ Note on Tag Formatting | Please keep the following rules in mind when tagging: - Tags always consist of **only one word with no spaces**. - Special characters (except for the hash sign at the beginning as well as hyphen and dot) should ideally be avoided. - Tags can be **chosen freely** to categorize your content. **Incorrect:** ``` #my tag ``` **Correct:** ``` #mytag ``` !#a5 🔗 Use Tags in Map Links | You can link maps directly so that only boxes with a specific tag are shown when opened. Simply add your tag selection to the link: ``` &tag=mytag ``` Replace `mytag` with the desired tag. This is particularly useful for focused presentations or sharing specific overviews. !#a6 📖 Example of Using Tags and Filters | Assume your map contains the following boxes: || Box || Content || Tags || || Tasks || List of tasks for the project || #project #todo || || Submission || Deadline and submission notes || #submission #project || || School || Tips for learning || #school || If you click on `#project` or open the map with `&tag=project`, only the matching boxes are displayed. Clicking the tag again removes the filter and shows all boxes. !#a7 🎨 Change Tag Colors | The colors of the tags are automatically assigned by the system based on the first letter. #a #b #c #d #e #f #g #h #i #j #k #l #m #n #o #p #q #r #s #t #u #v #w #x #y #z #0 #1 #2 #3 #4 #5 #6 #7 #8 #9 If you would like to use specific colors intentionally, there are currently only workarounds via the tag’s spelling. For example, you can use a fixed prefix. That means if the tag #biology should be red, you can write #0-biology or #a-biology. Direct manual color selection is not possible. !#a8🗂️ Summary | Tags let you easily structure and filter content on your pinboard map. Remember: - **Start each tag with # hash.** - **Multiple tags are possible.** - **Format: Only one word, no spaces.** - **Activate filter by clicking a tag.** - **Links can include the tag filter.** This helps you keep track and quickly find relevant information. #school !#a9