8.4 Tutorial for Admins on Edumaps

Introduction

✔️ With an admin account, you have a powerful and responsible tool at your disposal.
✔️ With an admin account, you can manage the following things:

📑 Table of Contents

1

Create Single-Sign-Ons

With various single sign-on solutions, your teachers and students can also log in to Edumaps.
For example:
- IServ (Instructions)
- Edupool
- various state solutions
Important: Admin accounts should never be used personally and are never accessible via single sign-ons.
For your own maps, you should definitely use a teacher account.
However, you can always use the admin account to manually create accounts without single sign-on.
⚙ sso

2

List of all Accounts

A list of all existing accounts you find on the page List of Accounts.
List of Accounts
⚙ accountlist

3

Create Accounts for Students and Teachers

On the page Create Accounts you can see how many student and teacher accounts can be created and how many have already been created.
Page: Create Accounts
At the bottom you find 3 options for creating new accounts:
- Create without names/emails
- Create via list of names/emails
- Create via CSV file
Choose the option that suits you and create new student and teacher accounts.
1. Create Accounts without emails
2. Create Accounts via List (names/emails)
3. Create Accounts via CSV file
Tip: When you create accounts via a CSV file, you can also specify the class name, which is imported into the system, in addition to name and e-mail.
⚙ createaccounts

4

Edit Accounts

On the page List of Accounts you can edit each user that is part of your school/organisation.
You can change the usernames, the email and the password by clicking on the pen icon.
List of all users
Editing an account
⚙ editaccounts

5

Delete Accounts

Accounts can easily be deleted from the List of Accounts page.
Just click on the trash icon on the right, check if it is the correct account, and then confirm the deletion.
Button: Delete Account
Delete Account Page
⚙ deleteaccounts

6

Create Classes (Presets for Teachers)

In principle, each teacher creates their own classes, but a lot of time can be saved if you create classes with the admin account. Because the classes created by the school admin are available to all your teachers as “Prepared Classes”.
With an admin account you can create classes as follows:
1. Go to the Manage Classes page.
2. Create classes.
3. Add students to each class.
Add students to the class
As soon as you have created classes, all your teachers will see a “Prepared classes” button on the Manage classes page. When teachers click on it, they come to a page where they can use the prepared classes.
⚙ createclasses

7

Invite Users to your School

On the List of Accounts page you can also invite existing users to join your school/organization.
To do so, click the blue button "Invite user" which brings you to the page Invite user.
Page: Invite user
Enter the user's email and s/he will receive an invitation link.
Important: The user must already have an account with Edumaps, only then can he be invited.
⚙ invite

8

Merge User Accounts

On the page List of all Accounts you will find the button “Merge accounts”.
Here you can merge two accounts with each other, meaning, combine the data.
Page: Merge accounts
Both accounts must be associated with your school.
Please note that a merging of accounts cannot be undone.
⚙ merge

9

Update accounts (e.g. school year transition)

To update student accounts (for example, if the class levels change at the end of the school year), you can use the CSV import method.
1. Go to the Create Accounts page with your admin account.
2. Click on “Create via CSV File" and upload your CSV file.
3. Important: The system requires unique names. The name can only appear once. If "Max Muster" appears twice, you must set "Max Muster 2" for the second user with the same name.
4. The CSV must contain the entry Name,Email,Class per line for class updates. The email can be empty, for example: Max Muster, ,10B
5. Then submit the file. A verification report will be automatically generated by the server indicating which data will be updated.
6. Correct the data as needed (you can change the data directly in the verification table). Click "Check All" again and then, if no errors are shown, click the “Create User” button.
When importing CSV files, the server checks whether the respective name and email address are already contained in the Edumaps user database. The name takes precedence in the check (names must be unique). After uploading the CSV file, you will see a verification report that lists all changes in detail.
Tip: As an admin, before importing CSV files, delete all created classes under Manage Classes. Then, during the CSV import, activate the option "Create the classes listed in the table as new classes and replace old classes". This way, all classes will be newly created.
text
Follow-up question 1: "Do maps shared by teachers remain accessible in the student accounts?"
Answer: In fact, each student will still find the maps shared via class in their “Received Maps”, even if the class is deleted.
Follow-up question 2: "Do maps created by students themselves remain accessible?"
Answer: Yes, deleting classes has no effect on self-created maps.
Tip: Instead of creating classes with names like “7A”, it has proven useful to use the year level, e.g., “2011 (A)”. This way, you can avoid problems related to changing classes.
⚙ update

10

Create Login Pass for Students

It has been found helpful for young students to create a login pass. The login pass contains all necessary login information as well as a QR code that logs the student in directly upon scanning.
As an admin, you can always print login passes immediately after creating accounts.
Example of a login pass
Should you wish to create a login pass later, it is only possible by assigning a new password.
- Go to the list of all accounts.
- Find the student and click on "Edit".
- Set the new password. Then the following appears:
By clicking "print here," the login pass for the student will be displayed to you.
⚙ loginpass