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Chapter 3: Sharing and Protecting: Read, Edit, Password, School, Class/Group

Edumaps

Orientation

1

What is this about?

  • In this pinboard, you will learn how to share a map safely and appropriately.
  •  
  • You will learn:
    • what sharing means in Edumaps
    • which sharing options are available
    • when a link is enough
    • when password protection or school access makes sense
    • how to involve colleagues and students in a targeted way
    • how to revoke sharing again
  •  
  • Goal:
  • You should not share “somehow”, but make a deliberate decision.
  • ⚙ start
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2

The most important decision

  • Before every share, ask yourself:
  • Who should be able to see or edit the map?
  •  
  • Possible target groups:
    • only me
    • individual colleagues
    • individual students
    • a class/group
    • the whole school
    • people with the link
    • public on the internet
  • Then choose the suitable sharing option.
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3

Distinguish between reading and editing

  • Sharing is not just “access yes/no”. It also matters what the person is allowed to do.
    • Read access: view content, open links, use materials.
    • Edit access: change content, create boxes, edit the structure.
  • Tip: Give edit rights only to people who should really work on the map.
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Simple sharing

4

Link to the map

  • The link is the fastest way to open a map.
  •  
  • Suitable for:
    • students in class
    • parent information
    • sharing material
    • short training sessions
    • QR-code use
  •  
  • Important:
  • A link alone does not automatically mean that everyone may do everything. The configured access rights are decisive.
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5

Show QR code

  • The QR code is especially useful when many people should start at the same time.
  •  
  • Use it:
    • on the projector
    • printed on a worksheet
    • embedded in a presentation
    • displayed in the classroom
  •  
  • Tip:
  • Test the QR code with a smartphone before using it in class.
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6

Password protection

  • A password is useful when a map should be reachable by link, but not completely open.
  •  
  • Suitable for:
    • parents’ evenings
    • temporary project pages
    • material collections for a specific group
    • external participants in a training course
  •  
  • Important:
  • Share link and password clearly and understandably. Without the password, users cannot open the protected map.
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Targeted sharing

7

Share with a user

  • You can share a map with individual users in a targeted way.
  •  
  • Suitable for:
    • team teaching
    • joint lesson preparation
    • subject team work
    • collegial material collections
    • correction or feedback by a colleague
  •  
  • Decide consciously:
  • Should the colleague only read or also edit?
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8

Share with class/group

  • Classes/groups are useful when several students or teachers should receive the same access.
  •  
  • Advantages:
    • you do not need to select every user individually
    • access stays easy to manage
    • teaching material can be provided in a targeted way
    • group work can be prepared
  •  
  • Example:
  • The map “Europe Project” is shared only with Class 7a.
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9

Access only for my school

  • The setting “Access only for registered users of my school/organization” is useful for internal material.
  •  
  • Suitable for:
    • school-internal information
    • subject team material
    • internal collections
    • maps for teachers at the same school
  •  
  • Important:
  • People outside your school cannot open the map with this setting, even if they have the link.
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10

Public sharing

  • Public sharing means that a map can be visible outside your school.
  •  
  • Suitable for:
    • public tutorials
    • free teaching materials
    • project presentations
    • information pages
    • examples for colleagues
  •  
  • Not suitable for:
    • student data
    • internal discussions
    • personal photos
    • copyrighted material without permission
  • Tip:
    Only publish after a careful check.
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Security & control

11

Check sharing before sending

  • Before you send a link, check the sharing settings.
  • Questions:
    • Who can open the map?
    • Is a password required?
    • Can users only read or also edit?
    • Is the map public?
    • Are private or internal contents included?
  • Tip:
    Open the map once in a private browser window before sharing the link widely.
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12

Use edit rights carefully

  • Edit rights are powerful.
  • Users with edit rights may be able to:
    • change content
    • delete boxes
    • move structures
    • upload files
    • alter tasks
  • Therefore:
    Only give edit rights when real collaboration is intended.
  • Tip:
    For students, comments or submissions are often safer than full edit access.
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13

Revoke sharing

  • Sharing can be changed again later.
  • You can, for example:
    • remove individual users
    • remove a class/group
    • change edit access to read access
    • remove public sharing
    • change or remove a password
  • Tip:
    After a project or course, check whether old shares are still needed.
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14

Avoid private information

  • Before sharing, check the content carefully.
  • Do not share:
    • student names unnecessarily
    • grades or performance data
    • private photos
    • internal notes
    • passwords
    • personal contact details
    • material without clarified rights
  • Tip:
    When in doubt, create a copy and remove sensitive information before sharing.
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Decision aid

15

Which sharing option fits?

  • Use this rough guide:
    • Only for yourself: no sharing.
    • Students should read: link or QR code with read access.
    • Students should comment: read access plus comments.
    • Students should edit: edit access only if this is really intended.
    • Colleagues should work together: share with user/group and edit access.
    • Whole school: school access.
    • External group: link plus password.
    • Public material: public sharing after review.
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16

Practice task

  • Practice the sharing settings with a test map.
  • Task:
    1. Open a map.
    2. Check the current sharing status.
    3. Create a link.
    4. Display the QR code.
    5. Set read access.
    6. Test the link in a private browser window.
    7. Think about whether a password would be useful.
    8. Remove or adjust the sharing again if needed.
  • Goal:
    You understand which access is active before you send a map to others.
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17

Rule of thumb

  • Rule of thumb:
  • Share as openly as necessary, but as restrictively as sensible.
  • Read access is enough for many situations.
  • Edit access is only for real collaboration.
  • Always test the link before using it with a class, colleagues or external people.
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