Chapter 8: Bookings and Loans: Organizing Rooms, Devices and Courses

Typical examples:

This pinboard explains the basic idea using simple school examples.

The right structure depends on what exactly should be organized.

Booking functions are worthwhile when several people use the same inventory or the same appointments.

Examples:

For simple information, a normal map without booking is often enough.

Course booking is suitable when people should register for one offer.

Examples:

Usually important:

A course box should clearly describe what can be booked.

 

Title:
Workshop: First steps with Edumaps

Content:
In this workshop, you create your first map and learn the most important functions.

Date:
Tuesday, 2:00 to 3:30 p.m.

Participant limit:
20 people

A participant limit prevents overbooking.

This is especially important for:

Tip:
Write in the course description whether there is a waiting list or alternative dates.

The participant list helps with organization.

You can use it to check:

Example:
Before a training session, the list can be used to prepare the room or provide materials.

Edumaps is especially suitable for device loans when several teachers access the same inventory.

Examples:

Every device or device set should have a clear name.

A loan box should contain all important information.

Title:
iPad Case 1

Content:
Contains 15 iPads, charging cables and transport case. Please return complete and charged after use.

Notes:
• Pick-up in the media room
• Return by the end of the school day
• Report damage immediately

A simple device loan in Edumaps can be structured like this.

The school wants to lend one iPad case and one Lego kit.

Possible boxes:

Each box describes:

Tip:
Use clear names so users do not book the wrong item.

For loans, the time period is important.

Possible rules:

Tip:
Write the rules directly into the loan description so everyone understands the process.

A booking system helps prevent the same device or room being reserved twice.

Important:
The booking rules must match the real school process.

Clarify:

Tip:
For the start, use simple rules. Complicated systems are used less reliably.

For larger inventories, a collection map is useful.

Possible columns:

Tip:
Place the most important rules at the top of the map.

A calendar view helps when bookings are tied to dates and times.

Useful for:

Tip:
Check regularly whether the calendar still reflects the real availability.

Every booking system needs clear responsibility.

Clarify:

Tip:
Without a responsible person, booking maps quickly become outdated.

Plan a simple loan map for your school.

Goal:
The process should be understandable without additional explanation.

Typical mistakes are:

Tip:
Start with one small loan area before organizing everything at once.

Before using a booking or loan map, check:

A good booking map saves questions because the rules are visible directly in the map.