📅 7. Booking System & Rentals (30 min)
EdumapsTable of Contents
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📅 Booking System🎓 Certificates🛒 Sales & Payments🎉 Done
📅 Booking System2
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📅 Boxes Become Bookable Courses
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- With the booking system any box becomes a bookable course - for training sessions, parent-teacher days, workshops, or events.
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How to enable bookings:
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- Open the box settings and choose Calendar and bookings
- Enable the Booking system option
- Set the start time, optionally a maximum number of participants and a price
- Save the box - the Book button appears on the box
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Good to know:
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- Registered users and anonymous visitors can book - the latter directly with name, institution, and email
- Participants automatically receive a reminder email 24 hours before the course starts
- You see the participant list in edit mode via the counter on the box, exportable as CSV - per course or for all courses of a map
- Booked dates appear in the participants' user calendars
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⚙ start
🎓 Certificates2
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🎓 Finishing a Course and Sending Certificates of Participation
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The wrap-up turns a booking into a real training event:
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How the course wrap-up works:
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- After the course ends, you as the course leader see a Finish button instead of the Book button.
- In the dialog you can open a preview of the certificate of participation.
- With Finish course, all participants automatically receive an email with the link to their certificate.
- Participants also find their certificates under My Bookings.
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Customizing the certificate:
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- On the Edit letterhead page you store your institution's logo, address, and footer
- With a divider line
---at the end of the box content you define a short description that appears on the certificate instead of the full course text
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This turns every self-paced course and every in-person event into a documented training with an official certificate.
📦 Rental System2
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📦 Renting Out Devices, Rooms, and Media
- With the rental system every box gets a reservation calendar - for device lending, room booking, or media kits.
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How to enable rentals:
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- Box settings, Calendar and bookings, then Rental system.
- Choose the calendar view: month for day-based, week or day for hour-based booking.
- As a special feature for schools there is the school periods mode instead of clock times.
- Optionally set blocked days after each rental, e.g. for device checks.
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For everyday lending:
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- Only you as the lender see the borrowers' names; others just see "booked".
- The All rental items page shows all devices and reservations in one timeline; there you can also enter dates yourself or book on behalf of others.
- For each reservation you can print a rental slip with your letterhead and sign it.
- With bulk booking (map extras), users book several devices at once.
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🛒 Sales & Payments2
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🛒 Sales Module and PayPal
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In addition to booking there is the sales module: boxes become orderable products - for learning materials, tickets, school merchandise, or meal orders.
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How to enable sales:
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- Enable it under Calendar and bookings, option Sales.
- Optionally set a quantity and a price.
- Buyer lists work like participant lists, including CSV export.
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Payments via PayPal:
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- For courses and products you can set a price that is paid directly via PayPal.
- You see incoming payments on the Received payments page.
- You store your PayPal address under My Account.
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⚠️ The PayPal payment function is available only to premium customers on the main server www.edumaps.de.
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🎉 Done
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🎉 Course Completed!
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You now command the complete booking and rental infrastructure.
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Quick recap:
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- Booking for dates and courses
- Certificate for the official proof
- Rental for devices and rooms
- Sales for products and orders
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For media centers this course is half the operating manual: the training catalog, device lending, and certificates of participation can be organized entirely with Edumaps - without using any other tools.