🛠️ 8. Edumaps for Admins (30 min)
EdumapsTable of Contents
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👤 Creating Accounts🎫 Securing Credentials🏫 Classes & Outlook🎉 Done
🔑 Admin Basics2
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🔑 Checking Your Account, DPA, and Letterhead
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As the school admin, you lay the foundation before your colleagues start.
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First, check under My Account:
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- Is the correct school shown and are you enabled as an admin?
- Is a real work email address stored? Without it, no password reset works. – Important: use functional email addresses, not private ones!
- Do the admin functions appear (List of all accounts, Create accounts, Invite users)?
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Data processing agreement (DPA):
- Under My Account and Data Processing Agreement (DPA) you enter your school's details and confirm. The DPA is the mandatory organizational step for data protection - take care of it early, before Edumaps is used widely.
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Letterhead:
- Under Edit letterhead you store your logo, address, and contact details - the basis for certificates of participation and rental slips.
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The detailed tutorial series with 12 chapters:
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⚙ start
👤 Creating Accounts2
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👤 The Three Ways to Accounts
- In the user management under Create accounts there are three ways:
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- List of names:
One name per line, optionally with email and class - the fastest way for small groups. - CSV file:
For whole classes and the school year rollover, with update import. - Without names:
Neutral accounts in any quantity - ideal for test accounts and prepared classes.
- List of names:
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The password decision:
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The same starting password for short tests, individual passwords for real operation.
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Understanding dummy emails:
- Accounts without a real email get a technical dummy address. Important: password reset via Forgot password does not work with it - the admin then has to set a new password for the account manually in the list of all accounts.
🎫 Securing Credentials2
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🎫 Login Passes, QR Codes, and the Golden Rule
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⚠️ The golden rule: Passwords and QR codes are shown only right after creation and are not stored on the server afterwards. Save first, then distribute!
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Right after creation:
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- Download the CSV file (flashing button) - your only backup of the credentials.
- Show login passes and print them as a PDF - small cards with username, starting password, and QR code.
- Hand each user their matching login pass.
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First login via QR code: Scan, sign in, set your own password - done. Especially for younger classes the smoothest way.
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If credentials do get lost, you as the admin set new passwords - hence: save the CSV immediately.
🏫 Classes & Outlook2
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🏫 Managing Classes and the Next Steps
- In the user management under "Manage classes & groups" you create learning groups, which are then available to your teachers as "predefined classes".
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That means teachers can subscribe to these predefined classes and also distribute maps to them.
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More admin tools:
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- CSV import with school year rollover
- Single sign-on and handling duplicate accounts
- Merging accounts and deleting multiple users
- Folder structures for departments and year groups
- See: Guide for admins: managing users, classes, and your school
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The complete 12-part admin series also covers the booking system, certificates, Padlet import, and rentals - each chapter as its own map.
🎉 Done
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🎉 Course Completed!
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✔️ Your school is ready to go.
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Quick recap:
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- Check first (account, DPA, letterhead)
- Then create (accounts, classes)
- Save immediately (CSV, login passes)
- Then distribute (QR codes to staff and classes)
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Tip: Right at the start, hand your colleagues the course "Getting Started with Edumaps for Teachers (20 min)" - then Edumaps explains itself.