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Saving Time with Edumaps - Before and After

Edumaps Tutorials Edumaps

⏱️ In the Classroom4

1

Substitute lesson ready in two minutes

  • Before: Stepping in at short notice, searching for worksheets, copying, improvising.
  • With Edumaps: A prepared map is ready to go. QR code on the board, the class joins via write code without any login and is working after two minutes.
  • What's eliminated: copying, dictating links and access problems.
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2

Parallel classes: build once, use many times

  • Before: Building the same lesson structure three times for 7a, 7b and 7c. Starting from scratch again next school year.
  • With Edumaps: Duplicate the finished map, adjust names and dates, done.
  • What's eliminated: the complete rebuild for every learning group.
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3

A weekly plan that delivers itself

  • Before: Uploading material or unlocking tasks every morning. Anyone who is ill or stuck in a meeting doesn't get to it.
  • With Edumaps: Prepare the whole week in one sitting and give each box a display date. The tasks appear day by day on their own.
  • What's eliminated: the daily upkeep. The map keeps delivering even when you are unavailable.
  • 📖 Tutorial: Box Settings
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4

Evaluating a brainstorming with AI

  • Before: After the collection phase, reading 25 boxes one by one, sorting them and summarizing them for the plenary discussion.
  • With Edumaps: The AI summarizes the full map in seconds and delivers topics, clusters and open questions as a starting point.
  • What's eliminated: the manual review. The pedagogical judgment stays with you.
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🗳️ Voting & Feedback2

5

Votes instead of counting paper slips

  • Before: Handing out slips, collecting them, counting them, announcing the result. Scheduling questions often take several rounds.
  • With Edumaps: Post a poll box, everyone votes, the result is visible live.
  • What's eliminated: the entire return process including the counting.
  • 📖 Tutorial: Polls/Votings
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6

Feedback, fast and central

  • Before: Feedback arrives on slips, by e-mail or in passing. The responses are scattered and have to be compiled.
  • With Edumaps: Collect feedback centrally on one map, for example via a poll box or comments. Everything is in one place and can be evaluated directly.
  • What's eliminated: compiling input from different channels.
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🔗 Sharing & Distributing4

7

Sharing files and material without registration

  • Before: Sending files as e-mail attachments or sharing them on platforms where recipients first have to register.
  • With Edumaps: Drag files into a map and pass on the read-only link or QR code. With anonymous access, nobody has to register or log in.
  • What's eliminated: registrations, passwords and attachment chaos on the recipients' side.
  • 📖 Tutorial: Sharing maps with links
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8

Distributing photos and videos

  • Before: Photos and videos travel through various chat systems (WhatsApp, Viber, Messenger, ...). Not everyone uses every channel, and latecomers ask individually.
  • With Edumaps: One map as the central place for all photos and videos, regardless of which chat system the recipients use.
  • What's eliminated: sending the same content through multiple channels.
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9

Distributing a map to the class: everyone gets their own copy

  • Before: Copying a worksheet 25 times and handing it out. Or digitally: sending a file and hoping that everyone works on their own version. Those who let the whole class work on one shared map instead watch the students get in each other's way.
  • With Edumaps: Hand the prepared exercise map to the class via "Copy" → "Distribute to group". Each student automatically receives their own copy and works in it undisturbed. Ideal for weekly plans, exercise maps and portfolio work. The teacher owns all copies and keeps track of them in an automatically created folder.
  • What's eliminated: manual copying and assigning per student. Prepare once, distribute to the whole class with one click.
  • 📖 Tutorial: Distribute map to group: everyone gets their own copy
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10

Individual material or feedback per student

  • Before: Managing 25 separate e-mails or documents so that each student only sees their own material and feedback.
  • With Edumaps: One map with one box per student. Each box is shared individually, everyone sees only their own area, and you keep everything on one map.
  • What's eliminated: managing 25 individual documents and mail threads.
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🏫 School Organization4

11

Single sign-on instead of password slips

  • Before: The admin manages access slips and password resets as a permanent issue, especially after the holidays.
  • With Edumaps: Set up single sign-on once (e.g. via IServ). Everyone logs in with their familiar school account.
  • What's eliminated: password resets and paperwork, week after week.
  • 📖 Tutorial: Setting up single sign-on with IServ
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12

Onboarding new teachers

  • Before: Every new teacher is briefed individually and asks the same questions about accounts, procedures and contact persons.
  • With Edumaps: An onboarding map answers everything once and for all and is reused every year.
  • What's eliminated: the repeated one-on-one briefings.
  • 📖 Template: Welcome to the Team (Onboarding)
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13

Changing a date once instead of three times

  • Before: A date changes and has to be corrected separately in the class map, the parent map and the parent letter. One place gets forgotten.
  • With Edumaps: Maintain one central dates column and embed it in all other maps. Change it once, up to date everywhere.
  • What's eliminated: maintaining multiple copies and contradictory information.
  • 📖 Tutorial: Embedding columns from other maps
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14

Internal training with booking

  • Before: Registrations arrive by e-mail at one person's desk, who maintains a list and sends rejections when the course is full.
  • With Edumaps: A map with booking boxes. Colleagues book their own places, free spots are visible, and the limit takes care of itself.
  • What's eliminated: manual list-keeping including the e-mail traffic.
  • 📖 Template: Internal Professional Development: Staff Registration
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👪 Parents & School Community3

15

Parent-teacher day without paperwork

  • Before: Handing out slips with preferred times, collecting the responses, resolving collisions by hand, returning confirmations.
  • With Edumaps: Booking boxes with fixed time slots. Parents pick a free slot themselves, and taken times are visible immediately.
  • What's eliminated: the entire slip return process including the coordination.
  • 📖 Template: Book parent-teacher day
    📖 Tutorial: Booking System
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16

A helper list that fills itself

  • Before: A helper list in the staff room or a circulating sheet. Duplicate entries, queries, and in the end three cakes are still missing.
  • With Edumaps: Booking boxes with a place limit per task. The list fills itself and shows what is still missing.
  • What's eliminated: follow-up phone calls and reconciling lists.
  • 📖 Template: Helper List for the School Festival
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17

Offering parent information in several languages

  • Before: Important parent information doesn't reach some families, or translations have to be organized at great effort.
  • With Edumaps: One column per language with the same box order. The AI features help with translating, and native speakers proofread.
  • What's eliminated: organizing external translations for standard information.
  • 📖 Template: Parent Information Board (Multilingual)
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🎓 Training & Events2

18

Creating certificates of attendance

  • A company regularly runs training courses. At the end of the courses, certificates of participation are created in Microsoft Word using a mail merge and then sent manually to each participant.
  • The employee needed about 5 hours for this process (creating the certificates of participation with Word in 1 hour, sending the emails to 100 participants in 4 hours).
  •  
  • Time savings with Edumaps:
  • If the employee uses Edumaps, she simply clicks the “Finish course” button at the end of the course, and a certificate of participation is automatically created and sent by email for all participants. – Time savings: 5 hours per course.
  • 📖 Tutorial: Booking System
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19

Organizing barcamps from start to finish

  • Before: Session planning with pinboards and sticky notes, votes by show of hands, and the documentation is typed up afterwards.
  • With Edumaps: Plan and run the complete barcamp on one map. Session proposals as boxes, voting via poll, the schedule as columns, documentation directly in the session boxes.
  • What's eliminated: transferring pinboards and sticky notes into digital form.
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