5.3 Tutorial: Calendar for Boxes

✔️ With the calendar system, a powerful tool for a variety of scenarios is at your disposal.
- A separate calendar can be activated for each box.
- Calendars can be subscribed to and thus added to your own calendar.
- Each user has their own calendar. See page “My Calendar” and Tutorial User Calendar.

1

You can assign each box its own calendar in which you can enter appointments.
Areas of application include:
- School and lesson planning (timetables, exam dates)
- Birthday calendar
- Training plans and game dates (for clubs)
- Event planning for workshops, celebrations, etc.
- Project management (milestones)
- Community projects (for neighbors, communities)
- Healthcare (appointment scheduling for doctors' offices, visiting hours)
- Opening hours and bookings (museums, theaters, restaurants, etc.)
Tip: For the rental of items and for room rentals, you can use the rental system.
⚙ applications

2

To enable the calendar for a box, open the box settings and click on “Calendar and Bookings” and then “Calendar”.
Calendar option in the box settings
A “Calendar” button will then appear on the box.
Calendar button on the box
⚙ activate

3

For the calendar you have the following settings.
Mode: Time slots
The “Display when first opening the calendar” determines the calendar view for the visitor.
The following modes are available:
- Month (for booking by day)
- Week (for booking by hour)
- Day (for booking by hour)
Letterhead
At the very bottom you will also find the settings for your own letterhead, which will appear on the lending slip.
⚙ settings

4

By default, the “Time slots” mode is active, which matches a familiar calendar with times:
Mode: Time slots
Here you will find the following settings:
- “Length of bookable timeslots”: Specified in minutes – for example, 60 means that you cannot book less than 1 hour.
- “Time period of a day”: Set start time and end time – for example, 8 to 16 means the days are shown only from 8:00 to 16:00.
⚙ timeslots

5

Choose the “School lessons” mode instead of "Time slots" so that each day is divided into a number of numbered school periods instead of times.
Mode: School lessons
Enter the “Number of school lessons in a day” to specify how many lessons the day should have.
⚙ schoollessons

6

Set the access rights for your map to "Edit with Login" so that registered visitors can also add events to the calendar.
In this way, shared use of different calendars is possible.
With read access rights, there is only read access to the calendar. Only the map owner can then make changes at any time.
If you share a map with “read-only rights”, the calendar will also be in read-only mode, regardless of the access rights of the map.
Anonymous users cannot edit the calendar. Every user must be logged in.
⚙ readedit

7

If you have shared a map for editing, as the map owner, you can protect a calendar by activating the “Protect Box” setting.
In this case, all users can edit your map, but they cannot make changes to the calendar of the box.
⚙ readonly

8

As the map owner, you will find the list of all events in each calendar below the respective calendar.
List of all Events
⚙ overview

9

Appointments can be easily added by clicking into the calendar. Highlight the period that the appointment occupies.
Add appointment
Adjust the times as desired. Add the title and optionally a description. Optionally, select a color.
⚙ create

10

You can change event times as follows:
1. Rescheduling the event - Hold the mouse button down on the event and drag it to the new time slot.
2. Adjusting the length of the event - Move the mouse to the bottom edge of the event. Grab the bottom edge (hold down the mouse button) and change the length of the event.
Shorten or lengthen the event time
Alternatively, you can click on the appointment. The following dialog will open for editing:
Change the data of the event
⚙ edit

11

You can delete events by clicking directly on the event and selecting the delete icon.
Delete button for event
Alternatively, you can delete the event in the events list below the calendar by clicking on the trash can icon.
⚙ delete

12

On the “My Calendar” page, you will find your calendar that cumulatively displays all your calendar entries, including all bookings and reservations you have made.
Cumulative entries in calendar
⚙ entries

13

When a third party adds an event to your calendar, you will always receive a notification. This notification appears in the top right corner of the website.
Notification
By clicking on the notification icon, you can open the page listing all notifications. There, newly added events are listed.
Please note that refreshing the page will no longer display the new events.
⚙ notification

14

Each calendar can be subscribed to by your users. This way, all calendar entries will appear directly in each user's calendar.
For more information, please see the tutorial:
Tutorial: User Calendar LINK
⚙ subscribe

15

You can embed any box calendar into external calendars such as Google and Apple calendars.
As the owner of the map, you will find an “iCalendar Link” below the calendar.
iCalendar Link
Click on it, and the iCalendar link will be displayed.
iCal link for adding calendar
to other calendars
Copy the link and integrate it into your Apple or Google calendar.
If you would like to have your calendar as a widget on your smartphone's home screen, you can use this tutorial:
Tutorial: Calendar as a Widget on the Phone (with Synchronization) LINK
⚙ external