5.5 Subscribe to and embed calendars
Edumaps Tutorial EdumapsTable of Contents
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2️⃣ Subscribe to calendars3️⃣ Embed calendars4️⃣ Practice & examples
1️⃣ Basics2
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Three ways to share a calendar
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Every box calendar can be made visible outside its box in three ways:
- 1. Subscribe - The events appear in your personal calendar on the "My Calendar" page.
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2. Embed - The events appear in another box calendar, for example in a central school calendar.
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3. iCalendar link - The events appear in external calendar apps such as Apple, Google, or Outlook.
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All three methods are live connections: New or changed events in the source calendar are automatically adopted. You do not need to copy anything again.
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Which method for which purpose?
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Subscribe is suitable for individual users who want to see events from other calendars in their personal overview - for example, a teacher who subscribes to the class calendar.
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Embed is suitable for map owners who want to combine several calendars in one place - for example, a central school calendar made up of all class calendars.
- iCalendar link is suitable for anyone who wants to see their events outside Edumaps - for example, as a widget on their phone.
- We describe the iCalendar method in the "Calendar per box" tutorial.
2️⃣ Subscribe to calendars3
3
Subscribe to a calendar
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Open the box calendar you want to subscribe to.
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Above the calendar, you will find the "Subscribe" button.
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When you click it, the calendar is subscribed immediately. You must be logged in to do this.
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Events in "My Calendar"
- All events from the subscribed calendar will now appear on your personal “My Calendar” page.
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You can subscribe to as many box calendars as you like and bundle all important events into one view.
- You can find more about the personal calendar in the “Personal Calendar” tutorial.
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End a subscription
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If you no longer want to subscribe to a calendar, open the box calendar again and click the “Calendar subscribed” button.
- The events will then disappear from My Calendar. The source calendar itself remains unchanged.
3️⃣ Embed calendars4
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Embed a calendar step by step
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Open the box calendar in which the events from other calendars should appear (the target calendar).
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Below the calendar, you will find the “Add calendar” button.
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A dialog opens in which you enter the link to the source calendar. You can get this link directly in the source calendar by clicking the share button.
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Confirm the selection, and all events from the source calendar will immediately appear in the target calendar.
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You can embed as many calendars as you like into one box calendar.
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Display of embedded events
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Embedded events appear in the target calendar together with your own events.
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Embedded events are maintained in the source calendar. If you change or delete an event there, the change is automatically transferred to all target calendars.
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Remove an embedding
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Below the target calendar, you will see the list of all embedded calendars.
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Click the remove icon there to remove an embedding.
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The events from the source calendar will then disappear from the target calendar. The source calendar itself remains unchanged.
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Permissions
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To embed a calendar, you need the link to the source calendar. A read link is sufficient, because embedded events are only displayed and not edited.
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Visitors to your map see the embedded events in the target calendar just like your own events.
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Anyone who wants to edit an event needs edit permission for the source calendar.
4️⃣ Practice & examples3
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Use cases
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Central school calendar - One box per class with its own calendar, plus a central calendar that embeds all class calendars. The school administration can see everything at a glance.
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Exam calendar - Each department maintains its exam dates in its own calendar, and the exam calendar combines them and shows overlaps immediately.
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Personal teaching calendar - Teachers embed the official school calendar into their own teaching calendar and have holidays, conferences, and personal events in one view.
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Club calendar - Training times for each team in separate calendars, while the club calendar bundles all events for the board level.
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Changes in the source calendars are automatically adopted.
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Step by step: Room bookings
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A complete practical example with several calendars and one central calendar can be found in the tutorial "Set up room bookings with calendars":
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Further tutorials
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Calendar per box - Basics: activate calendars, create events, share, iCalendar link:
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Personal Calendar - The "My Calendar" page in detail:
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Calendar as a widget on your phone - Events with synchronization on the home screen: