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2.10 Help: Find My Sharing Option

How Should I Share My Map Edumaps

🧩 What do you want to share?

Choose what applies to you:
A: My whole map
B: Only selected columns of my map
C: A single box of my map
D: A folder with several maps
E: Every student should get their own copy of my map
F: My map or folder should be visible to my entire school

🧩 Manage existing access?

Choose what applies to you:
A: I want to revoke or change access I already granted
B: I want to protect my map with a password or limit it to my school
C: I want to publish my map for everyone on the internet

ℹ️ Publish, Protect, Share – What is what?

Three terms appear in every sharing workflow on Edumaps:
- Share grants specific access: via link, to a class or group, or to individual users.
- Publish determines where a map or folder is visibly offered, for example on the page My School or on your public profile.
- Protect limits who is allowed to open a map or folder, for example with a password or only for members of your school.
Share or distribute?

Function	Result	Suitable for
Share with Group	Everyone works on one shared map	Collections, brainstorming, class pinboard
Share a Single Box	Everyone works on one map, each in their own box	Submissions, group work with overview
Distribute to Group	Everyone gets their own copy of the map	Weekly plans, practice maps, portfolios

📖 All tutorials on sharing are numbered 2.1 to 2.8 in the tutorial catalog.

🗺️ Share the whole map

Who should receive the map?
A: Anyone who has the link
B: A class or group on Edumaps
C: Individual users (e.g. a colleague)
D: Teachers may edit, students may only read
E: Students may edit now, later read only
F: Two groups with different rights
⚙ map

📊 Share only selected columns

You want to release some columns for reading or editing while the rest of the map stays hidden.
Solution: Column links
1. Click the blue share button at the top right and select “Share Columns”.
2. Click “New Link”.
3. First click on a column = read, second click = edit.
4. Click “Continue”, give the link a title and decide whether a login is required.
5. Click “Create Link” and copy the link or QR code.
You can create any number of column links, e.g. one link per group with edit rights on its own column only.
All column links can be edited or deleted later. The link stays the same.
📖 Tutorial: 2.3 Sharing Columns
⚙ columns

📦 Share a single box

What do you want to achieve with the box?
A: Students submit homework privately
B: Each student or group works in their own box
C: Draw attention to one box on the map
⚙ box

📁 Share a folder

Who should receive the folder?
A: Anyone who has the link
B: A class, group or individual users
C: All teachers and students of my school
Tip: A folder contains references to maps. The maps stay in their original location and can be in several folders at the same time.
📖 Tutorial: 2.6 Using Folders
⚙ folder

📤 Every student gets their own copy

Everyone should work undisturbed in their own copy of the map, e.g. for weekly plans, practice maps or portfolios.
Solution: Distribute to Group
1. Open the map and click the three dots at the top right.
2. Select “Copy” and then “Distribute to Group”.
3. Select the class or group and confirm.
Every member receives their own copy with editing rights under Received. You remain the owner of all copies and find them in an automatically created folder.
⚠️ Copies are independent. Later changes to the original do not reach the copies. Exception: embedded columns or boxes stay up to date.
Prerequisite: a class or group with your students as members.
📖 Tutorial: 2.5 Distribute a Map to a Group
⚙ distribute

🏫 Visible to my entire school

What do you want to make available?
A: A map
B: A folder with several maps
⚙ school

🔗 Link to map (anyone with the link)

Solution:
1. Click the blue share button at the top right and select “Link to Map”.
2. Choose “Read Map” or “Edit Map”.
3. Optionally activate “Access only for registered users”.
4. Copy the link or download the QR code.
Good to know about anonymous visitors:
Without the registration requirement, visitors who are not logged in work as “Anonymous”. They can create and edit boxes, but cannot delete boxes or change map and column data. As the owner you can track and restore all changes in the map history.
📖 Tutorial: 2.1 Sharing Maps with Links
⚙ maplink

👥 Share with class or group

Solution:
1. Click the blue share button and select “Share with Group”.
2. Select the class or group.
3. Choose “Read Map” or “Edit Map” and confirm.
All members find the map under Received and get a notification on Edumaps.
Tip: The admin can create classes centrally. All teachers can adopt them under Prepared Classes/Groups.
Sharing again with the same group overwrites the previous rights. This is how you revoke or downgrade access.
📖 Tutorial: 2.1 Sharing Maps with Links
⚙ group

👤 Share with individual users

Solution:
1. Click the blue share button and select “Share with User”.
2. Enter the email or username. The user must already be registered on Edumaps.
3. Choose “Read Map” or “Edit Map” and confirm.
The user finds the map under Received and gets a notification on Edumaps.
📖 Tutorial: 2.1 Sharing Maps with Links
⚙ user

👩🏫 Teachers edit, students read

Colleagues should edit, students should only read, anonymous visitors should have no access.
Solution: Two links
1. Link for teachers (editing):
1. Open the map sharing dialog.
2. Select “Edit Map” and activate “Access only for registered users”.
3. Copy the link and share it with your colleagues.
2. Link for students (reading):
1. Open the map sharing dialog again.
2. Select “Read Map”. Activate the registration requirement only if students should be logged in.
3. Copy the link and share it with your students.
Both links work at the same time and permanently.
Alternative for the whole school: Publish to My School with editing rights for teachers
📖 Tutorial: 2.1 Sharing Maps with Links
⚙ teacherstudent

⏱️ Edit first, then read only

Students should edit the map now and later only read it, without distributing a new link.
Solution: “Read link allows editing”
1. Open the map sharing dialog and click the three dots at the top right.
2. Select “Read link allows editing”, click “Activate” and save.
3. Copy the link with “Read Map” rights and share it.
4. To end the editing phase, deactivate the option. The same link then only grants read rights.
Alternative with groups: Share first with “Edit Map”, later share again with “Read Map”. The new rights overwrite the old ones.
📖 Tutorial: 2.1 Sharing Maps with Links
⚙ editthenread

👥👥 Two groups with different rights

Group 1 may edit, group 2 may only read.
Solution:
1. Click the blue share button and select “Share with Group”.
2. Select group 1, set “Edit Map” and confirm.
3. Click the share button again and select “Share with Group”.
4. Select group 2, set “Read Map” and confirm.
Both groups find the map under Received and get a notification.
📖 Tutorial: 2.1 Sharing Maps with Links
⚙ twogroups

📝 Private homework submission

Students should see only the assignment and submit a solution that only you can see.
Solution:
1. Create a box with the assignment.
2. In the box settings enable “Comments” and select “Only me”.
3. Click the three dots on the box and select “Share”.
4. Choose display “Single box” and permission “Read”.
5. Copy the link or QR code.
Students submit their solution as a comment with text, photo upload or audio recording. Only you see the submissions.
📖 Tutorial: 2.4 Share a Single Box
⚙ homework

🧑🤝🧑 Each student or group in their own box

Everyone works in their own box. You see all results combined on your map in real time.
Solution:
1. Create one box per student or group, e.g. with the name in the box title.
2. Click the three dots on each box and select “Share”.
3. Choose display “Single box” and permission “Edit”.
4. Distribute each link to the respective student or group.
Nobody sees the other boxes. Edits apply to this box only.
Tip: If several boxes with different rights should be bundled in one link, place each box in its own column and use column links.
📖 Tutorial: 2.4 Share a Single Box
⚙ groupwork

🎯 Draw attention to one box on the map

The recipient should see the whole map, but jump directly to a specific box.
Solution:
1. Click the three dots on the box and select “Share”.
2. Choose display “Box on map”.
3. Choose permission “Read” or “Edit”.
4. Copy the link or QR code.
When opened, the map scrolls to the box and the box is highlighted.
📖 Tutorial: 2.4 Share a Single Box
⚙ boxonmap

📁🔗 Folder via link

Solution:
1. Open the folder and click the blue share icon.
2. Select “Link to folder”.
3. Choose read rights or editing rights.
4. Copy and distribute the link.
Tip: Under “Protect” in the folder settings you can add a password or limit the folder to members of your school.
📖 Tutorial: 2.7 Sharing Folders with Links
⚙ folderlink

📁👥 Folder with group or user

Solution:
1. Open the folder and click the blue share icon.
2. Select “Share with Group” or “Share with User”.
3. Select the class or group, or enter the email or username of a registered user.
4. Choose the access right (Read or Edit) and confirm.
Recipients find the folder under My Folders as an external folder and get a notification.
📖 Tutorial: 2.7 Sharing Folders with Links
⚙ foldergroup

🏫🗺️ Map for the entire school

All teachers and students of your school should find the map on the page My School. Users from other schools have no access.
Solution:
1. Click the red edit icon at the top right of the map.
2. Click the map title to open the map settings.
3. Click “Publish” and activate “My School (Read)”.
4. Optional: allow editing for teachers. Students keep read access.
5. Save.
📖 Tutorial: 2.2 Make Maps available within the School
⚙ schoolmap

🏫📁 Folder for the entire school

All teachers and students of your school should find the folder on the page My School.
Solution:
1. Click the red edit icon at the top right of the folder.
2. Click the folder title to open the folder settings.
3. Click “Publish” and activate “My School”.
4. Save.
📖 Tutorial: 2.8 Share Folders within the School
⚙ folderschool

♻️ Revoke or change access

You want to withdraw or change access you granted earlier.
Map links: Open the map sharing dialog, click the three dots and select “Regenerate links”. ⚠️ All existing map links become invalid immediately, for everyone.
Group or user sharing: Share again with the same group or user and set the new right (e.g. “Read Map”). The new setting overwrites the old one.
Column links: Click “Share Columns”, then the pencil icon on the link to change rights, or the red cross to delete the link.
Edit first, then read: Deactivate “Read link allows editing” in the map sharing dialog. See Edit first, then read only.
Publish: In the map or folder settings under “Publish”, deactivate “My School” or “Public Release” and save.
📖 Tutorial: 2.1 Sharing Maps with Links and 2.3 Sharing Columns
⚙ revoke

🔒 Protect: password or only my school

You want to limit who can open the map or folder, regardless of who has the link.
Password for a map: Open the map settings under “Protect” and enter a map password. Alternatively click the three dots in the map sharing dialog and select “Set Map Password”.
Only my school (map): In the map sharing dialog click the three dots and select “Access only my school”, or activate “Access only for registered users of my school” in the map settings under “Protect”.
Folder: In the folder settings under “Protect” you find the same two options: password and “Access only for registered users of my school”.
Login required: In every link dialog you can require that visitors are registered with Edumaps. Then nobody works as “Anonymous”.
📖 Tutorials: 2.2 Maps within the School and 2.8 Folders within the School
⚙ protect

🌐 Public release on the internet

Your map or folder should be discoverable for everyone, also by search engines.
Solution:
1. Open the map or folder settings and click “Publish”.
2. Select “Public Release” and save.
3. Activate your public profile page so that your content can be found and other users can follow you.
⚠️ Public content can be found on the internet by search engines.
⚠️ Do not publish any content for which you do not have usage rights. You bear full responsibility.
📖 Tutorials: 2.2 Maps within the School and 2.8 Folders within the School
⚙ public

❓ Still unsure?

If you could not find the right option, write to us via the contact page.
Please tell us:
- Who should receive the content (class, colleagues, anyone)
- What they should be allowed to do (read, edit, submit)
- Whether it is a map, a box, a column or a folder
This way we can recommend the right sharing option quickly.
⚙ contact